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Dashboards are accessible through the UCL Tableau Site. The table below lists all our dashboards and what they contain. Most dashboards are open for all staff with Tableau access to use.
Please complete a Tableau access request form, selecting Open Dashboard Access unless you specifically need one of the dashboards marked as restricted in the list below.
When you have access, you can use the UCL Tableau server, logging in with your usual UCL username and password (please note there may be a few hours delay between being granted access and your account becoming active). Before you start using our dashboards, please review your data protection responsibilities by reading the Transparency, Security and Privacy page.
Please note: some dashboards are open to all staff, and some are restricted and require permission from the data owner before access can be granted. See below for details. Please contact us with any queries.
Dashboards
| Theme | Dashboard | What does the dashboard tell you? | Access conditions |
|---|---|---|---|
Admissions & Enrolment | What to use when | An interactive admissions and enrolment portal that directs users to relevant tableau content and resources at each stage of the admissions cycle. | Open |
| Admissions (UG) | How do application, offer and accept volumes vary compared to targets, and to history for undergraduates? | Open | |
| Admissions (PG) | How do application, offer and accept volumes vary compared to targets, and to history for postgraduates? | Open | |
| Admissions Risk | How are we tracking vs admissions key performance indicators? Are we likely to meet our intake targets? | Open | |
| Admissions Diversity | Helps you understand how diverse your student admissions are, and how diversity changes throughout the admissions cycle and over time. It uses the Simpson’s Index as a measure of diversity, based on country of domicile evenness and abundance within a cohort. | Open | |
| Student Module Registrations | How many students have registered on a department's modules over the last three years? How many students are registered on a module compared to the rooming capacity? | Open | |
| Start of session | What % of new and returning students have enrolled to date, compared to our targets? | Open | |
| Enrolment trends | Who are UCL's students and where are they from? How have student numbers changed over the past five years? | Open | |
| How targets are calculated | Explaining the method by which offer targets are calculated | Open | |
| Accepter / decliner survey | Results of a survey sent to UCL applicants who accepted or declined their offer from UCL | Open | |
Education & Student Experience | Department Education Plans | The Department Education Plan data portal dashboard allows you to track key education metrics and department ranks, to help you in completing annual Department Education Plans | Open |
| UG awarding gaps | Exploration of the UCL awarding gap between white and BAME undergraduate students domiciled in the UK (contact data owner for access) | Restricted to faculty champions and those directly involved in Dept Education Plans. Access to this dashboard is currently under review. | |
| New to UCL Survey | The New to UCL Survey dashboard provides data on how new students experience arrival at UCL, the factors that influenced students to study at UCL and the programmes they choose to study at UCL. | Open | |
| What are the destinations, sectors and employment of UCL graduates 15 months after graduation from 2017? | Open | |
| NSS Response Rates 2025 | Overview of weekly response rates at UCL, faculty, department and programme level. Response rates are only shown for cohorts with a minimum population of 10 students. | Restricted to those involved in the promotion of the survey. Requests to access this dashboard will be considered by the dashboard authorisers on a case-by-case basis. | |
NSS results at faculty, department and programme level, with UCL compared to the sector, Russell Group and London Group | Open | ||
| PRES results | Results from the biennial Postgraduate Research Experience Survey | Open | |
| PTES benchmarking | How do UCL’s PTES results compare to sector level benchmarks? How do the results in my faculty or departments compare between demographic groups? | Open | |
| Subject Mapping | How can I understand the subject code system, and how does my subject map against various HESA codes? What split of subject codes exist in my department? | Open | |
Research | Worktribe Research Contracts Pipeline | How many contracts are currently being processed and what is their value? How many contracts are submitted and completed each quarter? | Restricted to those involved with research contracts. Requests to access this dashboard will be considered by the dashboard authoriser on a case-by-case basis. |
| Research Trends: applications, awards, contracts | Overview of yearly research grant applications, awards, and contract trends | Open | |
| REF | How do subject areas, GPA and 4* research perform compared to competitors and the sector? | Open | |
| Worktribe Applications | What are the price, cost, recovery and overheads of submitted grant applications? What is the status of submitted applications? Which departments achieve the best success rates? | Open | |
| Research Grant Demographics | A breakdown of research grant applications and success by ethnicity and gender. | Open | |
| Research Grant Summary | The Research Grant Summary is a simple summary view of pre award grants data. What is the value of Research grants? The count of applications to funders, the success rates and award values? | Open | |
Sector benchmarking | League Tables (UK) | The League Tables dashboard provides data on the three main UK League Tables, including rank by subject area and metric, and shows how UCL has performed over the last 5 years. | Open |
| Global League Tables | An overview of performance in Global League Tables, focusing on QS and THE. Further detail will be available in 2022. | Open | |
| HESA Enrolments (rounded data) | This tool uses HESA enrolment data to compare institutional and subject enrolments to the sector for market research. Data is rounded in accordance with agreed usage with HESA. | Open | |
| UCAS competitor applications | Explore which other institutions and programmes UCL undergraduates apply to, and the likelihood of applicants choosing UCL as their firm choice over competitor offers | Open | |
| Uniforum Benchmarking | Cubane Uniforum data that gives normalised results for cost and worked FTE (wFTE) for professional staff at UCL and comparisons to the sector, broken down by functions and activities. | Open | |
Space & the Estate | |||
| Library Usage | Footfall and desk occupancy across UCL's libraries and study spaces | Open | |
| Estates Vision Survey Results - Staff | Staff responses to the Estates 2050 Vision Survey which will inform long-term planning for our future estate | Open | |
| Estates Vision Survey Results - Students | Student responses to the Estates 2050 Vision Survey which will inform long-term planning for our future estate | Open | |
Strategy & Planning | Student Number Planning - Actuals/Projections | A dashboard showing actual and projected student numbers using enrolments and projections from the previous year’s planning round. | Open |
Staff | UCL Organisational Structure | A table of UCL's organisational structure from levels 1 to 6 | Open |
| Staff trends | Trends on UCL staff headcounts and FTE, retention, sickness absence, turnover and demographics by organisational unit, staff type and grade | Open | |
| Staff recruitment | View staff vacancy numbers over time, the time to fill and hire, and recruitment costs | Open | |
| EDI staff and student data tables | A series of tables of staff and student EDI data in support of our annual statutory reporting | Open | |
Culture, Employment & Development in Academic Research Survey | A national survey run in 2021 on university research culture. The dashboard allows users to explore UCL's responses to this survey | Open | |
| Mandatory Learning Compliance | Staff compliance with UCL's mandatory learning requirement | Open | |
| Declaration of Interest | This dashboard tracks the percentage of grade10 staff, heads of department, and other senior staff that must make an annual declaration of their interests. | Open | |
| Disclosure of conflict | Conflicts of interest disclosed by senior UCL staff | Open | |
Tableau usage | Tableau dashboard usage | Shows staff interaction with the Data & Insight dashboards | Open |