Visiting Student Electives

Electives for Visiting Students at UCL Medical School

UCL Medical School is pleased to offer a visiting student electives programme to international undergraduate medical students and those from other UK medical schools who have completed a minimum of 3 years of a medical degree programme excluding an IBSc and including 12 months of clinical study. These attachments are spent within the academic clinical divisions of the School of Life and Medical Sciences and in clinical units within the associated teaching hospitals: University College London Hospitals (WC1); The Whittington Hospital NHS Trust (N19) and The Royal Free London NHS Foundation Trust: Royal Free (NW3); Barnet (EN5); Chase Farm (EN2).

Electives are offered for a minimum of 4 weeks and a maximum of 8 weeks during 7 blocks starting in August and running throughout the year.  One elective period only may be spent at UCL.

All administration and correspondence is by email to: medsch.visitingelectives@ucl.ac.uk

Administration and contacts

All administration and correspondence is by email to: medsch.visitingelectives@ucl.ac.uk

Emails will normally receive a response within 2 weeks.

Telephone enquiries cannot be taken and we regret that no other members of staff are able to answer queries in the absence of the electives administrator.

Fees 

  • £100 non-refundable initial processing fee which must be paid via the UCL Online store at the time of submission of Part 1 of the application form (you will receive a link to the online store on completion of the application form)
  • £300 verification of documentation, UCL registration and Medical School certification fee which must be paid via the UCL Online store 4 months before the start of an elective placement
  • £300 4 week tuition fee plus £100 for each week thereafter which must be paid via the UCL Online store 4 months before the start of an elective placement

http://onlinestore.ucl.ac.uk/

Please note that students who are not granted a visa or are unable to take up their elective after a placement has been arranged and confirmed may request reimbursement of the tuition fee element only.  

Dates and availability of electives

The minimum length of an elective placement is 4 weeks and the maximum length is 8 weeks.  Placement dates must start and finish within the block dates set out below.     

20 places are offered in each block.  The number is determined by the availability of educational supervisors with capacity to teach visiting students in addition to their normal allocation of UCL medical students and the resources needed to arrange placements.

The deadlines for application for each block are given below, but the application process may close earlier if all 20 places are taken up before the deadline.


2016-17


Block 1 Mon 5 Sep – Fri 21 Oct 2016

Apply from 22/02/2016 till 04/03/2016

Submit your complete paperwork Part 2 & 3 by 09/05/2016

Block 1 Application form

Block 2 Mon 24 Oct – Fri 16 Dec 2016

Apply from 18/04/2016 till 29/04/2016

Submit your complete paperwork Part 2 & 3 by 27/06/2016

Block 2 Application form will open on the 18/04/2016

Block 3 Mon 9 Jan – Fri 3 Feb 2017

Apply from 13/06/2016 till 24/06/2016

Submit your complete paperwork Part 2 & 3 by 12/09/2016

Block 3 Application form will open on the 13/06/2016

Block 4 Mon 6 Feb - Fri 3 Mar 2017

Apply from 11/07/2016 till 22/07/2016

Submit your complete paperwork Part 2 & 3 by 10/10/2016

Block 4 Application form

Block 5 Mon 6 Mar – Fri 7 Apr 2017

Apply from 05/09/2016 – 16/09/2016

Submit your complete paperwork Part 2 & 3 by 07/11/2016

Block 5 Application form will open on the 05/09/2016

Block 6 Mon 24 Apr – Fri 16 Jun 2017

Apply from 17/10/2016 till 28/10/2016

Submit your complete paperwork Part 2 & 3 by 19/12/2016

Block 6 Application form will open on the 17/10/2016

Block 7 Mon 19 Jun – Fri 11 Aug 2017

Apply from 21/11/2016 till 02/12/2016

Submit your complete paperwork Part 2 & 3 by 20/02/2017

Block 7 Application form will open on the 21/11/2016

Application process and timing

6-7 months before the requested start date and according to the Block dates:   

  • complete Part 1 (Personal Details and Elective Preferences) see current application link on the web
  • complete an online payment of a non-refundable deposit of £100 via UCL onlinestore

Allow at least 6 weeks for an elective placement that meets your requirements to be found and for email notification of a provisional offer to reach you

No later than 4 months before the requested start date:  

List of documents:

  • Confirmation of personal travel insurance including medical emergencies and repatriation
  • Confirmation of Medical Malpractice Insurance valid in UK
  • Copy of Criminal Records Bureau clearance or equivalent police check undertaken within the last 2 years 
  • Complete a Fee payment via online payment via UCL onlinestore

If you have further questions regarding Part 2 please contact us on medsch.visitingelectives@ucl.ac.uk

If you have further questions regarding Part 3 please contact Medical School Occupational Health on

020 7288 3883 or email uclstudentoh@ucl.ac.uk

Please note that Part 2 & 3 must reach UCL Medical School at least 4 months before the start date. Allow at least 4-6 weeks for the Medical School to verify documents and check health clearance to enable the offer to be confirmed.

HEPATITIS B, HEPATITIS C AND HIV

UCL Medical School follows guidelines produced by the Department of Health and agreed by the Medical Schools Council.

Medical students are required by the Department of Health in the UK to provide evidence that they are not infected with hepatitis B, hepatitis C and human immunodeficiency virus (HIV) before they can perform EPPs. The Department of Health defines EPPs as “those invasive procedures where there is a risk that injury to the worker may result in the exposure of the patient’s open tissues to the blood of the worker. These include procedures where the worker’s gloved hands may be in contact with sharp instruments, needle tips or sharp tissues (eg. spicules of bone or teeth) inside a patient’s open body cavity, wound or confined anatomical space where the hands may not be completely visible at all times”. Venepuncture, canulation and suturing are not considered as EPPs.

Please note that in accordance with the Department of Health guidelines, we are required to confirm the results of the following tests which were performed abroad, and which will be repeated in the UK, on UK validated blood samples analysed by a CPA accredited laboratory:-

1. Hepatitis B surface antigen

2. Hepatitis C antibodies

3. HIV antibodies

You will be required to meet the costs of vaccinations and/or blood tests EPP testing £55

These confirmatory tests are to be completed before a medical student is given approval to start clinical work as part of their placement. In the interim, a medical student will be able to start their placement but only not to be involved in any Exposure Prone Procedures.

You must attend your appointment to have your EPP blood tests in the UCL Medical Student Occupational Health Centre on the first morning of your placement.  You will be automatically scheduled an appointment by OH to have yoru EPP testing done on the first day of your placement. Please contact Medical School Occupational Health on uclstudentoh@ucl.ac.uk should you have any further questions.

Once your test results have been confirmed, MSOH will issue you with a “Health and Exposure Prone Procedure Clearance Form” which you must present to your Supervising Consultant.

In line with NICE guidelines all students from high TB incidence countries are required to have a Qantiferon test at Medical School Occupational Health for health clearance:

http://www.who.int/tb/country/data/profiles/en/index.html

3 months before the requested start date:

  • UCL to issue a CAS letter (Confirmation of Acceptance of Studies)

Please note that the CAS can only be issued 3 months before the start of your elective and when the application documents have been fully processed. So please take this in to consideration when planning your electives. We advise not to purchase your air tickets prior to the full approval.

2- 3 weeks before the requested start date:

  • Student will receive an email reminder about the start date 

Conditions

  • Applicants must have completed a minimum of 12 months’ clinical study at their own medical school

    Students from outside the EU require a Tier 4 visa to take up a clinical elective.

    Check the UK Border Agency website at: http://www.ukba.homeoffice.gov.uk/studyingintheuk/ for information about Tier 4 student visa requirements

    Students must ensure that they fulfil all the criteria for Tier 4 and have all the documentation required to obtain entry to the UK in time to take up an elective placement (this includes the CAS which is issued by UCL not by the Medical School), evidence of ability to pay fees, and evidence of ability to pay living costs for the duration of the elective placement Please note that students who are not granted a visa may request re-imbursement of the tuition fees but not the administrative fees incurred in processing their application.

    Students from non-English speaking countries must have passed an English Language test to Advanced level approved by UCL for entry to the MBBS programme no more than two years prior to the proposed date of enrolment. UCL's preferred English language qualification being the International English Language Testing System (IELTS academic Overal score: 7.5). The list of approved tests may be found at: http://www.ucl.ac.uk/prospective-students/undergraduate-study/application-and-entry/english-language/acceptable-qualifications/

    • Students will be required to observe all requirements applying to UCL medical students and including:
    • A-Z Policies at http://www.ucl.ac.uk/medicalschool/staff-students/general-information/a-z/
    • Students will be responsible for arranging their own accommodation and are not eligible to apply for UCL halls of residence
    • Medical Malpractice insurance is compulsory and is currently known to be available from the following organisations:  
    • Medical Protection Society (UK based) – http://www.medicalprotection.org/uk/student
    • The MPS offers cover for students from the following countries only: UK, Caribbean, Hong Kong, Ireland, Malaysia, New Zealand, Singapore, South Africa
    • Medical Defence Union (UK based) - http://www.the-mdu.com/section_Medical_students/index.as
    • The MDU offers cover for students from the following countries only: UK, Ireland
    • Academic Health Professionals Insurance Association (USA based) –http://www.academicgroup.com/
  • Note that neither UCL nor the Medical School can assist with visa applications other than by providing the Certification of Acceptance

    • Note that electives cannot be re-arranged if visas are not obtained in time to start on the agreed date
    • Note that applications submitted with incomplete documentation or without the appropriate fee will be rejected
    • Note that while the Medical School will make every effort to secure a placement for you, the School cannot guarantee that a place will be found
  • In preparing and submitting your application, please note that:  

    • elective applications which are submitted with incomplete documentation or without the appropriate fee will be rejected
    • the Medical School will make every effort to secure a placement for you, but cannot guarantee your choice of specialty
    • electives cannot be re-arranged if visas are not obtained in time to start on the agreed date
    • neither UCL nor the Medical School can assist with visa applications other than by providing the CAS (Certification of Acceptance)

Taking up your place

Prior to arrival students should:

  • If applicable to your placement UCL Medical Student Occupational Health Centre will book an appointment for you to perform EPP blood tests to confirm the results of the blood tests which were performed abroad (see EPP paragraph). Please contact Medical School Occupational Health on 020 7890 2999 or email uclstudentoh@ucl.ac.uk
  • EPP clearance price is £55 and should be paid before your placement start date via UCL online store

On the first day of an elective placement students should:

  • take an Offer or a CAS letter, your passport and a Tier 4 Visa to the Student Centre,

Chadwick Building, on the right of the main entrance to

UCL, Gower Street, London WC1E 6BT,

between 10.00-11.00 am to enrol with University College London. 

Please note that only original documents can be accepted.

Check http://www.ucl.ac.uk/new-students/enrolment

  • when registering in the Chadwick Building obtain a UCL Student ID card to show that you are registered at UCL. The card must be worn visibly at all times on clinical sites and carried at all times on UCL campus

The card allows access to UCL buildings including the libraries (reading rights only) and the UCL Union after 5pm. To access UCL services and facilities you will be asked for the card to prove your student status

  • register your address in the UK with Student Records at enrolment, and ensure that you notify Student Records of any changes to your address while you are studying at UCL.  This is a requirement of your visa conditions.  
  • attend an appointment at the Medical School Occupational Health (see above)
  • report to your clinical placement as per supervisor’s instructions
  • activate your UCL email account

Certification of satisfactory completion

Towards the end of the elective placement, students should liaise with their consultant supervisor and with the electives administrator to obtain any certification of satisfactory completion required by their own medical school.

The Medical School is able to provide, in English only:

  • a standard UCL Medical School grade and assessment form certifying satisfactory completion (see downloadable forms)
  • a statement that the student has followed a course of study with the same rights and responsibilities as UCL students
  • additional certification on request providing that the certificate requested is in English or accompanied by a certified translation

Self-organised electives and electives arranged through NHS Trusts

Medical School advice to Trusts and consultants at UCLH, The Royal Free and The Whittington Hospitals is that visiting electives should not be offered outside the Medical School scheme because of the limited space available on teaching firms and the detrimental effect of overcrowded firms on the teaching of UCL students. Trusts and consultants should also be aware that students accepted through arrangements with Trusts or individual consultants:

  • will not be registered students at UCL
  • will not be covered by UCL insurance policies
  • will not have the health and immunisation clearance or police checks that are in place for UCL medical students and for students entering through the UCL Medical School scheme
  • cannot be granted access to UCL buildings or libraries
  • will not be bound by UCL rules and regulations of UCL or by Medical Student Agreements governing conduct
  • will not able to obtain any documentation or signatures certifying attendance at UCL from either the Medical School or from College authorities
  • if from outside the EU, will not be able to obtain a Tier 4 student visa and will be entering the UK illegally if they intend to take up a medical elective having entered with a visitor’s visa

Electives organised through Divisions and Institutes

A small number of Divisions/Institutes within UCL organise their own elective schemes separately from the Medical School and students who wish to apply are advised to check Divisional/Institute websites for information about how to apply: http://www.ucl.ac.uk/slms/

For electives in Neurology, students should email ion.educationunit@ucl.ac.uk

Applicants and Divisions/Institutes are advised that:

  • these electives are independent of the Medical School
  • insurance, health and criminal records checks are the responsibility of the Division/Institute
  • the certificate of satisfactory completion of these electives can only be issued by the Division/Institute.  The Medical School cannot certify satisfactory completion of these electives. 
  • by agreement with individual Divisions/Institutes (e.g. GOSH), a student whose own medical school requires formal UCL Medical School certification may apply for UCL registration, verification of documents, health clearance,  and certification of satisfactory completion as shown above. Students should take advice from the Division/Institute and then submit the Visiting Student Application forms as above with a processing fee of £250. Please note – documents should be submitted to the Medical School 4 months before the start of an elective placement.
  • Students from outside the EU must obtain Tier 4 visas either through the Division/Institute or by applying through the Medical School scheme. Students will be entering the UK illegally if they are intending to take up a medical elective having entered with a visitor’s visa.

Student Selected Components

Student Selected Components are not currently offered to external students, but students at UK Medical Schools who are interested in undertaking a 4 week SSC at UCL may apply under the elective scheme. Offers made will be subject to the same terms, conditions and fee rates, and students should ensure that any placement offered satisfies the SSC requirements of their own Medical School.

Associated Teaching Hospitals

List of offered specialties 

  • Accident & Emergency
  • Acute Medicine
  • Anaesthetics
  • Dermatology
  • Endocrinology
  • ENT
  • Gastroenterology
  • General Surgery
  • Haematology
  • Intensive Care/Anaesthetics
  • Medicine
  • Nephrology
  • Obstetrics & Gynaecology
  • Ophthalmology
  • Orthopaedics
  • Rheumatology
  • Surgery General
  • Surgery (breast)
  • Surgery (colorectal)
  • Surgery (head and neck/maxillofacial)
  • Surgery (plastics breast reconstruction
  • Surgery- vascular and endovascular
  • Surgery- vascular and endovascular
  • Surgical Oncology (gynaecological)
  • Sports medicine
  • Urology


 

Please find 2016-17 Elective Timetable document link below and apply accordingly:

Please find 2016-17 Elective Timetable document link below and apply accordingly:

The minimum length of an elective placement is 4 weeks and the maximum length is 8 weeks. Placement dates must start and finish within the block dates set out below.

2016-17TT

20 places are offered in each block.  The number is determined by the availability of educational supervisors with capacity to teach visiting students in addition to their normal allocation of UCL medical students and the resources needed to arrange placements.

The deadlines for application for each block are given below, but the application process may close earlier if all the places are taken up before the deadline.

Online application Example ApplicationExample

2016-17

Block 1 Mon 5 Sep – Fri 21 Oct 2016

Apply from 22/02/2016 till 04/03/2016

Submit your complete paperwork Part 2 & 3 by 09/05/2016

Block 1 Application process closed

Block 2 Mon 24 Oct – Fri 16 Dec 2016

Apply from 18/04/2016 till 29/04/2016

Submit your complete paperwork Part 2 & 3 by 27/06/2016

Block 2 Application process closed

Block 3 Mon 9 Jan – Fri 3 Feb 2017

Apply from 13/06/2016 till 24/06/2016

Submit your complete paperwork Part 2 & 3 by 12/09/2016

Block 3 Application process closed

Block 4 Mon 6 Feb - Fri 3 Mar 2017

Apply from 11/07/2016 till 22/07/2016

Submit your complete paperwork Part 2 & 3 by 10/10/2016

Block 4 Application form will open on the 11/07/2016 at 10am

Block 5 Mon 6 Mar – Fri 7 Apr 2017

Apply from 05/09/2016 – 16/09/2016

Submit your complete paperwork Part 2 & 3 by 07/11/2016

Block 5 Application form will open on the 05/09/2016

Block 6 Mon 24 Apr – Fri 16 Jun 2017

Apply from 17/10/2016 till 28/10/2016

Submit your complete paperwork Part 2 & 3 by 19/12/2016

Block 6 Application form will open on the 17/10/2016

Block 7 Mon 19 Jun – Fri 11 Aug 2017

Apply from 21/11/2016 till 02/12/2016

Submit your complete paperwork Part 2 & 3 by 20/02/2017

Block 7 Application form will open on the 21/11/2016

Elective Forms for current applicants:

Please note that visiting electives in Neurology are not offered through the Medical School programme and are organised separately through the Education Unit at the Institute of Neurology. Students seeking an elective in Neurology are asked to email ion.educationunit@ucl.ac.uk for further details.

A small number of UCL students either choose or are required by the Medical School to take their elective at a Trust affiliated with the Medical School.  To avoid confusion with Visiting Electives, UCL students are asked to contact a Consultant or Departmental Administrator directly themselves. Once the student has established whether they have been accepted, they should then email details to medsch.elective-approval@ucl.ac.uk  to ensure that their arrangements will satisfy MBBS course requirements to enter finals.

Erasmus Exchanges

We regret that UCL Medical School is unable to enter into Erasmus Exchange agreements.