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Chapter 9 includes changes to External Examining and some minor amendments to Student Academic Representation.
Click here to go to Chapter 9: Quality Review Framework
External Examining
The Quality Review Sub-Committee recommended changes to Section 4: External Examining which were subsequently approved by Education Committee Chair’s Action. This included the following main changes:
- Amendments to clarify that the Exam Board Chair does not need to check Right to Work documentation themselves, but is responsible for ensuring that administrators carry out these checks.
- Clarification on the information which departments must provide to new and continuing External Examiners and on the storage of their personal information to ensure compliance with GDPR.
- Minor clarifications to terminology.
The full list of changes in Section 4: External Examining is given below:
| 1. | 4.1 Criteria for Appointment | Additional point to clarify that it is the responsibility of the Boards of Examiners to check whether a UCL staff member is serving as an Examiner in the department/division of an External Examiner they wish to nominate (point 11). |
| 2. | 4.2 Responsibilities of UCL | Clarification on what information Departments must provide to new and continuing External Examiners (point 6). |
| 3. | 4.3 Responsibilities of the External Examiner | Reference to ‘programme’ removed (point 1). |
| 4. | 4.3 Responsibilities of the External Examiner | Clarification of terminology (point 2). |
| 5. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Clarification of terminology (point 2). |
| 6. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Additional point regarding the Chair’s responsibility to ensure the External Examiner’s Right to Work documentation is checked before approving the nomination (point 4). |
| 7. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Clarification of terminology (Further Guidance point 2). |
| 8. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Clarification around Portico access and that External Examiners will be sent a single sign on link and should not be asked to enter a username (Further Guidance point 4). |
| 9. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Additional point about checking External Examiners’ Right to Work evidence as part of the nomination process (Further Guidance point 7). |
| 10. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Clarification of terminology (Further Guidance point 10). |
| 11. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Additional point about Right to Work evidence which should be stored and retained by the Department (Further Guidance point 16). |
| 12. | 4.4 Nomination and Appointment 4.4.1 Process of Nomination | Clarification around collection of personal data and GDPR (Further Guidance point 2). |
Student Academic Representation
Minor changes have been added to Section 6: Student Academic Representation to update the quotes cited from the UCL Regulation for Management on the meeting frequency for Staff Student Consultative Committees (SSCC). The text has also been amended to clarify that it is the Quality Review Sub-Committee (QRSC) which will oversee arrangements for academic representation, rather than the now disbanded Student Academic Representation Steering Group. A template for SSCC agenda and minutes has also been re-instated as an annex to Chapter 9 following requests from SSCC administrators (Annex 9.6.1).