University College London Branch Rules
introduced January 2004, to be fully implemented and adopted by September 2004)
1.1 The name of the Branch shall be University College
London 0068, which is a constituent part of the London Region of Amicus
1.3 Workplace Groups
2. Branch Annual General Meeting
2.1 The Annual General Meeting (AGM) of the Branch shall
normally be held in the month of September. The Agenda of the AGM shall be
circulated to all members at least 14 days before the meeting.
2.9 Workplace Group Convenors and Representatives
2.9.1 The elected Workplace Group Convenors and
Representatives shall be ratified by the AGM.
3. Workplace Groups
3.1 Groups will meet at least once a year, prior to the AGM,
to elect Representatives and a Convenor. These elections will be ratified by the
Branch Annual General Meeting. The basis for the elections is given in Appendix
A2 of these Rules. Representatives so elected shall take up their positions from
01 January of the following year.
4. Branch Meetings
4.1 Branch meetings shall normally be held on the last
Wednesday of the month, with the exceptions of August and December when there
shall be no meeting. Notification of a meeting shall be given to all members at
least seven days prior to the meeting. Fifteen (or 5 if we adopt national Rules)
members shall constitute a quorum.
5. Branch Officer Responsibilities
5.1. The Branch Secretary or Assistant
Secretary (Meetings) shall keep the Branch minutes and other records. They shall
be responsible for Branch administration. They shall prepare the Annual Report
and present it to the Branch at the Annual General Meeting.
6. Workplace, Safety and Learning Representatives
6.1 Workplace Representatives (“Shop
6.2 Safety Representatives
6.3 Learning Representatives
Appendix A1 – Branch Officers
Equal Opportunities Officer
Regional Sector Conference
(composition of delegation
to be advised. Believed to be open to all Workplace, Safety and Learning
Representatives in the relevant industrial sector)
Regional Branch Conference
The Branch is entitled to
send one delegate to the Regional Branch Conference
Regional Womens Conference
The Branch is entitled to
send one delegate to the Regional Womens Conference.
Regional Political Conference
The delegation shall be all
members of the Branch who are delegates to Constituency Labour Parties.
Appendix A2 - Workplace Groups
Group 1 Clinical and Life Sciences
Faculty of Clinical Science, Faculty of Life
Science, Institute of Orthopaedics, Royal Free and University College Medical
School, Royal Institute of Great Britain.
Group 2 Engineering, Maths and Physical Sciences
Faculty of Engineering, Faculty of Maths and Physical
Group 3 Postgraduate Medical Institutes
Eastman Dental Institute, Institute of Child Health,
Institute of Neurology, Institute of Opthalmology.
Group 4 Other UCL Faculties and Administrative Divisions
Faculty of Arts and Humanities, Faculty of Social and
Historical Sciences, EISD, Estates and Facilities.
Group 5 Institute of Education
Institute of Education
Workplace Group Representatives
Workplace Representatives – one per 10 members or
part thereof, with one per Department and campus where possible.
The ratios above are the ideal position, although it may
not be possible to achieve these targets. There should be at least one of each
type of representative in each Workplace Group.
Branch Management Committee Delegation
Each Workplace Group shall elect a delegation to the Branch
Management Committee from its Representatives. This shall be on the basis of one
delegate per 20 members or part thereof and shall include the Group’s Convenor.
Appendix A3 – Branch Committees and Sub-Committees
Branch Management Committee
Remit: The administration and management of the
Branch Safety Committee
Remit: To co-ordinate the activity of Safety
Branch Learning Committee
Remit: To co-ordinate the activities of Learning
Branch Recruitment and Membership Committee
Remit: To co-ordinate recruitment and membership
involvement activity by the Branch.
Branch Information Committee
Remit: Provision of information to members of the
Branch, including newsletters and the Branch website.
Branch Political Committee
Remit: Co-ordination of political and campaigning
activities in the Branch.
Branch Finance Committee
Remit: Management of the Branch finances.
Appendix A4 – Objects
of the Branch
objects of the Branch shall be, so far as may be lawful:
To recruit, organise and represent workers who are eligible for membership of
Appendix A5 – Standing
Orders of the Branch
Notice of Meetings
The following notice periods shall apply to meetings:
Branch Annual General Meeting:
Committee and Sub-Committee meetings shall have a notice
period as agreed by their members.
The notice shall include a copy of the Agenda, Minutes of
the previous meeting and any other papers relating to the meeting’s business.
The Agenda shall state the date, time and venue of the meeting; the order of
business; and the date of the next meeting if known.
Order of Business
Acceptance of agenda and presentation of emergency motions
Apologies for Absence
Minutes of the previous meeting
Matters arising from the Minutes (not otherwise on the agenda)
Items of Business
Reports of Officers, Representatives and Delegates
Any other business (to be notified to the Chair/Convenor at the
start of the meeting)
Minutes and Matters Arising
The Secretary or Convenor, or a person so nominated by them, shall
keep the minutes of all meetings.
These shall be a record of the business conducted at the meeting.
If agreed to be accurate, they shall be signed and dated by the
Chair or Convenor.
Any corrections to the minutes shall be recorded in the minutes of
the meeting at which they are raised.
Matters arising from the minutes will be discussed, and these
notes recorded in the minutes of the meeting where they are raised.
Correspondence received and sent by the Branch Secretary or
Workplace Group convenor shall be circulated at the meeting.
Items of particular importance shall be highlighted and discussed
Items of Business
The main business of the meeting shall be given priority over all
remaining agenda items.
Where possible, copies of documents pertaining to the main
business shall be sent to all members with notice of the meeting.
Any member may submit a motion to their Workplace Group or to the
Branch. This shall be sent in writing to the Branch Secretary or Group Convenor
at least 10 days before the meeting. If the motion has an effect outside the
Branch, the proposer shall state where the motion should be sent.
Emergency motions may be presented to the Convenor or Branch
Secretary at the start of the meeting. The member bringing the motion must
provide sufficient copies for distribution to those present at the meeting. If
accepted, the emergency motion will be taken after Matters Arising. The Chair/Convenor
or the meeting shall decide whether the subject of the motion constitutes an
All motions must be proposed and seconded by a member at the
meeting. The motion may be formally seconded.
The proposer and seconder will be given 3 minutes each to speak to
Amendments to the motion may then be moved and seconded from the
floor, but must be handed in writing to the Chair or Convenor.
The mover and seconder of each amendment in turn are then given 3
minutes each to speak to their amendment
Each amendment will be taken in turn, followed by a vote. If an
amendment is carried, the amended resolution becomes a motion to which further
amendments may be moved.
The motion will then be put to the vote. Voting will normally be
by show of hands, unless a member requests a secret ballot. A named vote may
also be called by any member.
Motions will be carried by a simple majority of those voting. The
chair of the meeting may vote, but does not have a casting vote in event of a
If a motion is carried, it shall become the policy of the Branch
or Workplace Group.
Where a motion is party-political in nature, only those members
paying the political levy shall be entitled to vote.
Reports of Officers, Representatives and Delegates
Where an Officer, Representative or Delegate of the Branch
wishes to make a report this shall normally be in writing, to be provided to the
Branch secretary or Workplace Group Convenor at least 10 days before the
If the Officer, Representative or Delegate wishes to speak
to their written report, they shall be given 5 minutes to do so.
“Next Business” may not be called during debate on
motions until after the proposer and seconder have spoken.
Any motion of “next business”, “that the vote be
taken”, “to adjourn” “of no confidence in the chair” shall be moved,
seconded and put to the vote without discussion; after such a motion the chair
need not accept a further procedural motion for a period of 20 minutes.
Motions to rescind Resolution
No motion to rescind a Resolution shall be valid within
three months from the date on which the Resolution was carried. Motions to
rescind Resolution must be provided with the same notice period as for ordinary
Appendix A6 – Recognition Agreements
The Branch shall negotiate Recognition Agreements with all employers where the Branch has members employed.
The Recognition Agreements shall cover the following:
Rights to negotiate on behalf of members of the Branch
Rights to represent members of the Branch
Rights to be consulted by the employer on issues of importance
Rights to time off for attendance at meetings of the Branch or its
Rights to time off for training of Workplace, Safety and Learning
Rights to time off for negotiation and consultation
Rights to time off for Representatives to perform their duties
The right to nominate members to Committees of the institution
The provision of facilities to allow the Branch to conduct its
The provision of information by the institution to the Branch (to
include staff lists and statistics relevant to negotiation and consultation)