Delegated Authorisation Limits

UCL operates a system of delegated authorisation to staff in departments.  Delegated authorisation limits shall apply to all activity committing UCL to either spending of funds or delivering a service (see list of contract activities) with staff in departments approving expenditure or income generating activity up to their authorisation limits on projects over which they have budgetary control. Council approved the limits, set out in the table below, at their meeting in July 2014. 

These limits should apply to contracts being entered into on UCL’s behalf (the total value of the contract) as well as individual purchases.  All purchases or contracts with a value over £50k should be subject to a tender process (as defined by Procurement) and have approval from a second approver in central FBA.  No purchase over £250 can be self-approved.

  Limits
Council Over £25m
Finance Committee Up to £25m
Provost Up to £10m
Director of Finance & Business Affairs / VP Operations Up to £2m
Deans, Vice-Provosts, PS Divisional Directors, School FDs Up to £250k
Head of Department (Academic & PS), FAMs* Up to £75k
Departmental Administrator* Up to £25k
Finance Officer* Up to £5k
All other authorised signatories Up to £2k

For expenses, lower limits will be designated.  All expenses will be authorised by an approver at a higher level. 

  Limits
Deans, Vice Provosts, PS Divisional Directors, School FDs Over £5,000
Head of Department (Academic & PS), FAMs* Up to £5,000
Departmental Administrator* Up to £2,500
Finance Officer* Up to £1,250
All other authorised signatories Up to £750


*It is recognised that departments use a variety of different job titles, particularly within the Clinical Institutes and PS divisions, and limits will be discussed with the appropriate FD before finalising an appropriate level

Updated: May 2015

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