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AssessmentUCL project

Delivering an end-to-end digital assessment delivery platform to support the UCL assessment journey.

The AssessmentUCL Project is an initiative of the UCL Student Experience Transformer. The project is part of 'Challenge 4. The assessment & exams journey', under the 'Being assessed' workstream.  


Project vision and benefits

The Digital Assessment project was established in 2020 to procure and deliver an end-to-end digital assessment delivery platform to support online assessments. The project is a collaborative effort: bringing together Academic Services, Arena, and Information Services as well as academic and administrative colleagues in faculties.  

In October 2020, we selected AssessmentUCL as our digital assessment platform and following accelerated testing and integration, we delivered over 1000 assessments for more than 48,000 candidates during the academic year 20/21. We plan to deliver more than 1900 assessments for over 65,000 candidates in the academic year 21/22. 

The platform offers many benefits, including:  

  • providing an enhanced student experience;  
  • offering diverse assessment opportunities;  
  • enabling automatic upload of student marks to Portico. 

We recognise that there is still a long way to go to deliver a seamless online assessment journey for staff and students. We are working actively to understand AssessmentUCL user experiences and to identify platform enhancements that could improve this experience. We collaborate closely with our platform supplier, to make them aware of feedback, prioritise enhancements and help them to develop a roadmap for continuous improvement.  


UCL assessment journey

A map of the high level journey for summative assessments will be used as reference point for developing the digital assessment platform. The map sets out an objective definition of each stage of the assessment journey – from creation and design, through student participation and submission, to marking, moderation, external examining, providing feedback and recording and release of marks. 

It includes practical pedagogic and administrative steps to highlight where policy, process and/or technology influence, disrupt or hinder the assessment journey and where significant variations in policy and practice exist. 

Mapping the assessment process in this way highlights the co-dependencies at different stages of the journey that can make a difference to student and staff experience. 

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    2020-21 AssessmentUCL evaluation report

    To understand what has gone well during the Temporary Operating Model and any areas for improvement, the Digital Assessment Team, supported by a small team of student ChangeMakers, completed staff and student surveys and a series of interviews and focus groups.  

    The findings from the staff and student staff surveys reveal a set of positive and negative experiences.  Staff found the platform was generally robust and delivered a largely consistent experience but comments focused on improvements they would like to see to platform settings or functionality. 

    The 2021-22 evaluation report helped shape this year’s Assessment Operating Model, the work of the new digital assessment advisory team and departmental communications with faculty and students. 

    Some examples of enhancement requests that are being progressed by our platform supplier as a result of our feedback and requests include:  

    1. It will now be possible to set up multiple choice questions to provide automated feedback to students so that they can see which questions they got right or see the correct answer if they answered incorrectly. This will deliver a richer student assessment experience.  
    2. Improvements will be made to marking tools to simplify navigation and provide a more intuitive marker journey including the ability to customise the way that feedback is shared with students and other assessors and reducing the need to manually select this for each piece of feedback provided. 
    3. Availability of Turnitin (text similarity checker) to be made available on additional assessment types (currently only available on one assessment type), helping to ensure academic integrity. 

    There is no one assessment platform that delivers all the requirements of a multi-disciplinary institution such as UCL, so the team are also investigating potential procurement of additional assessment platforms to meet the full range of our needs. 

    Download 2020-21 AssessmentUCL evaluation report [Word]

    Download AssessmentUCL evaluation report: summary slides [PPT]

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      How your Digital Assesment Advisor can help

      In recognition of the scale of change for faculties, we have appointed a team of Digital Assessment Advisors (DAA) who can support them with onboarding to AssessmentUCL. DAAs will work with departments to understand their assessment requirement, determine the most appropriate assessment type and advise on how to correctly set up assessments to get the most from AssessmentUCL platform. 

      If you would like to find out more, please contact the Digital Assessment Advisor for your faculty or email the  ISD.Digital Assessment Advisory inbox with your query. 

      Your named faculty contacts are listed below. 

      Faculty Digital Assessment Advisors

      Digital Assessment Project working group

      To inform our planning we have established an academic steering group drawn from our community of Exam Board Chairs, and a ‘Digital Assessment Delivery Working Group’ comprising professional services and academic staff from across UCL’s Faculties. These groups will help to review our plans and to continuously shape our future requirements for the platform.

      Membership 

      • Academic representatives from each faculty
      • Administrative representatives from each faculty
      • Faculty learning technology leads
      • Student union representatives
      • Members of the project team

      The full list of members is available in the Frequently Asked Questions section. 

      The purpose of the group is to:

      • Input into the design of processes and policies;
      • Support change activities to ensure faculty staff are ready for go-live;
      • Cascade communications provided by the project team to faculties;
      • Provide faculty feedback to the project team;
      • Advise on and support engagement activities across faculties such as workshops, demos, lunch & learns and townhalls;
      • Advise on training plans and activities;
      • Support go-live activities;
      • Become a super-user (potentially a subset of the group) and provide additional support and guidance to faculties. 

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      Town halls and FAQs

        Past Town Hall Meetings

        Brief update on the AssessmentUCL project, including next steps, February 2021
        • Q&A on the 2021 exam process from submission of exams through to marking and moderation.
        • Panel: Derfel Owen, Joanne Moles, Steve Rowett.
        • Recording [UCL login required]
        Assessment Operating Model, 2021-22, October 2021 
        • About: An update and Q&A on the revised academic regulations for this year's assessment operating model. 
        • Panel: Joanne Moles (Head of Assessment Delivery & Platforms, Academic Services), Lizzie Vinton (Academic Regulations Manager, Academic Services), Prof Simon Walker (Academic Lead, Arena Centre) and Anisa Patel (Head of Digital Assessment, Digital Education).
        • Recording [UCL login required]
        Introduction to the Digital Assessment Delivery Project, November 2021

        Frequently asked questions (FAQs)

        What is the governance structure for the project?

        Digital Assessment Project Board

        Accountable for the delivery of the project. Provide direction for the project and resolve issues and blockers.

        Project Team

        Carry out the day to day project task activities to deliver the project.

        Digital Assessment Delivery working group

        Feed into the future processes and implementation plans; support two-way communication between faculties and the project team; advise on training activities and plans; support go-live activities.

        Who is on the Digital Assessment Delivery project group?

        Name

        School

        Faculty

        Prof Aeli Roberts

        BEAMS

        Bartlett

        Jenny Post

        BEAMS

        Bartlett

        Samantha Ahern

        BEAMS

        Bartlett

        Dean Barratt

        BEAMS

        Engineering

        Anna Trostnikova

        BEAMS

        Engineering

        Marrietta Bamidi

        BEAMS

        Engineering

        Dr Richard Osborne

        BEAMS

        MAPS

        Jadranka Butorac

        BEAMS

        MAPS

        Sukh Thiara

        BEAMS

        MAPS

        Dr Russell Evans

        BEAMS

        MAPS

        Dr Simon Harden

        BEAMS

        MAPS

        Tim Neumann

        IOE

        IOE & Laws

        Noreen Kassem

        IOE

        IOE

        Jo Pearce

        IOE

        IOE

        Prof Norbert Pachler

        IOE

        IOE

        Dr Christine Hoffman

        IOE

        IOE CLIEE

        Adam Salisbury

        IOE

        IOE CLIEE

        Tony McNeill

        SLASH

        Arts and humanities

        Abbi Shaw

        SLASH

        SELCS

        Abbi Shaw

        SLASH

        Arts and Humanities

        Michael Veale

        SLASH

        LAWS

        Farah Rouba

        SLASH

        LAWS

        Beth Beasant

        SLASH

        LAWS

        Dr Silvia Dal Bianco

        SLASH

        SHS

        Matteo Fumagalli

        SLASH

        SHS

        Kitty Ho

        SLASH

        Arts and humanities

        Fiona Harvey

        SLASH

        SHS

        Jelena Calic

        SLASH

        SSEES

        Tomas Cvrcek

        SLASH

        SELCS

        Michael Wozniak

        SLASH

        SSEES

        Tomas Cvrcek

        SLASH

        SSEES

        Dr Steven Bloch

        SLMS

        Faculty of Brain Sciences

        Dr John Greenwood

        SLMS

        Faculty of Brain Sciences

        Hannah Spikesley

        SLMS

        Faculty of Brain Sciences

        Neil Roberts

        SLMS

        Faculty of Brain Sciences

        Jay Varia

        SLMS

        Faculty of Brain Sciences

        Donna Pile-Grant

        SLMS

        Faculty of Brain Sciences

        Dr Alison Sturrock

        SLMS

        Faculty of Medical Sciences

        Prof Nathan Davies

        SLMS

        Faculty of Medical Sciences

        Tony Kiangebeni

        SLMS

        Faculty of Medical Sciences

        Taylor Bennie

        SLMS

        Faculty of Medical Sciences

        Hazel Smith

        SLMS

        Life Sciences

        Kirsty Martin

        SLMS

        Life Sciences

        Janice Kiugu

        SLMS

        Life Sciences

        Jane Simmonds

        SLMS

        Population Health Sciences

        Sean Gainford

        SLMS

        Population Health Sciences

         

         

         

        Students' Union

         

        Simon To

        Leadership Development & Change Manager

        Ayman Benmati

        Education Officer

        Jim Onyememnam

        Postgraduate Students Officer

        Yasmeen Daoud

        Welfare and International Officer

         

         

        Project Team

         

        Derfel Owen (Chair)

        OVPESA

        Joanne Moles

        Academic Services

        Katherine Majid

        Academic Services

        Simon Walker

        Arena

        Steve Rowett

        Digital Education

        Tanya Tomic

        ISD

        Sabina Lamstaes

        ISD

        Shaun Kent

        ISD

        Karen Ofosu-Orchard

        ISD

        Alexis Nelson

        ISD

        How is engagement with students taking place? 

        The Students' Union UCL (SU) are part of the Digital Assessment Working Group and will feed into all relevant areas of the project.

        With support from SU, the project will also be holding student focus groups to capture wider input from the student body.

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