Section 1: Period of Registration

Contents

• 1.1 Length of Registration
• 1.2 Enrolment and Re-Enrolment
• 1.3 Modes of Attendance
• 1.4 Student Type
• 1.5 Registration Status
• 1.6 Dual Registration
• 1.7 Closing and Re-Opening Records

1.1 Length of Registration

1. Taught students must be registered with UCL for the full length of their programme of study, including term times and the intervening vacation periods.
   1. Each individual Programme Summary defines the specific duration of the programme for each Mode of Attendance, and the possible start dates.
   2. UCL’s threshold standards for the duration of each UCL qualification are defined in Chapter 7, Part A: Qualifications and Credit Framework.
   3. Term dates are determined by UCL each year and published by UCL Student and Registry Services.
2. Students may be required to extend their period of registration if they are undertaking Resits, Repeats or Deferrals, or if they wish to take an Interruption of Study:
   1. All assessments must be completed within two years of the student’s initial registration on a module – see Chapter 4, Part A, Section 9: Consequences of Failure for full details.
3. Where a student needs to complete a Resit or Deferral after their period of registration has ended, the student may be registered as a ‘Resitting’ student for a further three months, providing access to the Library, e-learning environments and appropriate facilities, but not tuition.
   1. Subject to approval by the Faculty Tutor, the period of three months may be extended for students with later deadlines.
   2. Students must ensure that they continue to meet the requirements of any visa under which they are studying. Further advice is available from UCL’s Visa and Immigration Office.

1.2 Enrolment and Re-Enrolment

1. Students must enrol or re-enrol at the beginning of each Academic or Calendar Year of their programme.

Enrolment Deadlines

2. Enrolment and re-enrolment should be completed by the following deadlines:

3. Exact dates are determined by UCL and published annually by UCL Student and Registry Services.
4. A returning student may be permitted to re-enrol up to two weeks after the stated deadlines if there are good reasons. Students must contact their Department prior to the deadline.

Enrolment Location

5. Students on Online Programmes must complete all pre-enrolment, enrolment and re-enrolment activities as directed by Student and Registry Services.
6. All other students are required to enrol and re-enrol by the following methods:
   1. New students must enrol online via Portico.
   2. Returning students should re-enrol online via Portico, although they may be required to re-enrol in person in some circumstances (e.g. students on a Student Visa returning from an interruption of study). Students are responsible for contacting UCL Information Services Division to ensure that their username and password are correct.

1.3 Modes of Attendance

1. Each individual Programme Summary must define the approved Modes of Attendance for a specific programme. Not all Modes of Attendance are available on all programmes.
2. UCL’s standard Modes of Attendance are:
   • Undergraduate Programmes: Full-time, Part-time
   • Graduate Certificate: 12 weeks full-time, 1 academic year part-time, 2 calendar years of flexible study
   • Graduate Diploma: 1 academic year full-time, 2 academic years part-time, 5 calendar years of flexible study
   • Postgraduate Certificate: 12 weeks full-time, 1 academic year part-time, 2 calendar years of flexible study
   • Postgraduate Diploma: 1 academic year full-time, 2 academic years part-time, 5 calendar years of flexible study
   • Taught Masters: 1 calendar year full-time, 2 calendar years part-time, 5 calendar years of flexible study
   • Research Masters: 1 calendar year full-time, 2 calendar years part-time, 5 calendar years of flexible study
3. Subject to approval by UCL Education Committee or its nominee, a programme may operate on a different attendance pattern to those described above.
4. Modes of Attendance, Academic and Calendar Years are defined in Chapter 7, Part A: Qualifications and Credit Framework.
5. If a student wishes to change their Mode of Attendance, they must follow the procedures in Section 6: Change of Mode of Attendance.

1.4 Student Type 

1. Taught students should be registered at UCL as one of the following:
   • Full Student: A student who is registered on a UCL programme of study leading to the award of a higher education qualification.
   • Affiliate Student: A student who is registered at another higher education institution who studies at UCL for one, two or three terms. Affiliate Students do not qualify for a UCL qualification.
   • Intercollegiate Student: A student who is registered at another higher education institution who is also registered on one or more individual UCL modules. Intercollegiate Students do not qualify for a UCL qualification.
2. Additional categories for short courses are defined in Chapter 10: Short Course Framework.
3. Additional categories for Postgraduate Research programmes are defined in Chapter 5: Research Degrees Framework.

1.5 Registration Status

1. A student may be registered at UCL under the following statuses:
   • Fully Enrolled: A student who is fully enrolled on a programme of study leading to the award of a higher education qualification at UCL.
   • Resitting: A student who is enrolled only on Resits and/ or Deferrals without Tuition. The student is not receiving tuition and does not have to be in attendance, but should have access to UCL libraries, e-learning environments and other learning facilities.
   • Repeating: A student who is enrolled only on Repeats and/ or Deferrals with Tuition. The student is receiving tuition, is in attendance for the affected modules and has full access to UCL facilities.

   • Provisionally Progressed: An undergraduate student who has been allowed to proceed to the next year of study because it is not yet possible to make a formal decision about their Progression status. Such students generally fall into one of the following categories:

     • A student who is not yet able to formally progress because marks have not been received from an external provider.
     • A student who has outstanding Deferrals (or, exceptionally, reassessments) in a maximum of 30 credits, and who has been permitted to take these in tandem with the next year of study.

     A Provisionally Progressed student is permitted to re-enrol, attend teaching events and to access UCL facilities. However the student cannot formally Progress to the subsequent year of study until the outstanding credits are passed or formally condoned by the Board of Examiners.

   • Interrupted: A student who has temporarily interrupted their programme of study and whose enrolment at UCL has been temporarily suspended.
   • Suspended: A student whose enrolment at UCL has been temporarily suspended, for example on grounds of academic insufficiency, disciplinary matters, academic misconduct, or visa non-compliance.
   • Terminated: A student whose enrolment at UCL has been permanently terminated, for example on grounds of academic insufficiency, disciplinary matters or academic misconduct, and whose student record is now closed.
   • Withdrawn: A student who has formally withdrawn from their registration at UCL and whose student record is now closed.
   • Awarded Degree: A student who has been awarded a UCL degree and whose student record is now closed.

1.6 Dual Registration

1. With the exception of the specific categories noted below, a student must not be registered on a programme at UCL at the same time as being registered on, or re-sitting assessments for, another programme at UCL or any other Higher Education institution.
2. The following categories of student may be formally registered at UCL at the same time as being registered with another institution:
   1. An Affiliate Student
   2. An Intercollegiate Student
   3. A UCL student undertaking an intercollegiate module at another Higher Education institution
   4. A UCL student undertaking a period of Study Abroad
   5. A UCL student enrolled on the UCL Summer School
   6. A UCL student enrolled on a joint, double or dual degree programme delivered in partnership with another institution
   7. A student may register and commence their studies on a UCL teacher training programme before they have completed the final assessment – typically a dissertation or project - of another Masters level programme, at UCL or another higher education institution, if this is due to be submitted within two months of commencing the teacher training programme
3. A student may accept an offer of a place at UCL at the same time as being registered on, or re-sitting examinations for, another programme at UCL or any other Higher Education institution.

1.7 Closing and Re-Opening Records

1. A student’s record will be closed if they:
   1. Are awarded a qualification, or
   2. Withdraw from the programme, or
   3. Fail the programme, or
   4. Do not enrol or re-enrol by the published deadlines, and do not respond to attempts to contact them
2. If a student’s record is closed because they are unable to complete their intended programme of study, whether due to Extenuating Circumstances or under-performance, they may be eligible for an Interim Qualification, if they meet the criteria in Chapter 4, Part A, Section 10: Interim Qualifications.
3. Once a record has been closed, the student will not normally be permitted to re-register on the same programme at UCL.
4. Exceptionally, the Faculty Tutor may permit a student to re-register and formally ask UCL Student Records to re-open the student’s record if:
   1. The student does not re-register on a module that they have already passed, and
   2. The student has not exhausted the number of permitted attempts on any given module, and
   3. The student will not exceed the maximum two-year assessment window on any given module, and
   4. The student does not exceed the maximum registration period (e.g. five years for a Flexible/Modular student), and
   5. The student surrenders any interim qualifications which they have already received for the same credits (subject to the professional accreditation exemptions in Chapter 1, Section 2.8.4: Accredited Prior Learning for Advanced Entry to Taught Programmes).
5. Records can only be re-opened within five years of the record being closed.