Information about the module registration process for students at UCL, including deadlines, module information, timetable clashes and common questions about what to do if your choice is declined.
On this page you will find information about:
- how to access module registration
- how to register for a module
- the start dates for selecting module
- the modules available at UCL
- timetable clashes
- finding modules on Portico
- modules for affiliate students
- how to change your modules after registration
- what to do if your department is still asking you to complete registration
- how you will know you've been accepted on to a module
- what to do if you haven't recieved email confirmation
- what to do if your module choice is declined
- module waiting lists
- re-selecting a module if you are declined
- the deadline for module selection
You can access module registration via the ‘My Studies’ page on Portico, where you will see a container labelled ‘My Modules’ which contains:
- a link to the module registration task (where appropriate)
- a link to the UCL Module Catalogue
- details of your current module selections
- a link to further information about your selections, including the approval status for each module.
I can’t see the link to complete module registration for 2019-20. What should I do?
You will not have access to the module registration link if:
- you have not yet completed pre-enrolment (new students) or re-enrolment (continuing students)
- all of your modules for 2019/20 are compulsory (i.e. you do not need to select any modules)
- you have already submitted your module selections for the year
- you are registered on one of the following:
- a programme in the Slade School of Fine Art (except BA Fine Art year 2 students and affiliate students).
- an affiliate programme in the Centre for Languages and International Education
- a joint programme for which UCL is not the lead institution
If the exceptions above do not apply to you, please contact the Portico Helpdesk for assistance.
New students can begin selecting their modules on completion of pre-enrolment. The timing of pre-enrolment will vary depending on the type of programme you are on:
- New postgraduate and affiliate students – from early August 2019
- New undergraduate students – from late August 2019
Continuing students can select modules once they have completed re-enrolled. Re-enrolment will be available via Portico from mid-August 2019.
All students will receive an email when they are invited to enrol.
The UCL Module Catalogue provides comprehensive information about all modules taught at UCL, including module content and assessment patterns.
You should use the UCL Online Timetable to check for clashes. There is a link to the common timetable from the module registration area on Portico.
If you are unable to find a particular module that you been advised should be available for your programme and year of study, please contact the department in which you are registered (also known as your ‘parent’ department) for further guidance.
When you select a module, the department responsible for teaching the module (also known as the ‘teaching’ department) will determine if the standard assessment pattern is suitable for you or if you require an alternative assessment pattern (this usually occurs when students will not be in attendance for the main exam period). The teaching department will ensure you are assigned to the correct assessment pattern for each of your module selections.
For more information and the relevant departmental contact for affiliates, please see the dedicated Module Registration for affiliates and department information for affiliates pages.
Once you have submitted your module selections for the year you will need to contact your 'parent' department to request any changes. Your 'parent' department will be able to amend your module selections, where appropriate, and you will be able to see where changes have been made in the ‘My Modules’ container on Portico.
You must make sure you have clicked both ‘Submit Selections’ and ‘Confirm Selections’ in the module registration task on Portico – if this is not done, your selections will not be considered for approval.
You can check the approval status of your module selections in the ‘My Modules’ area on Portico. You will be notified by email when your selections are either approved or declined. If a selection is declined the email will include details of why this has happened – for example, the module may be full, or you may not meet the prerequisites for studying on the module.
When will you recieve confirmation?
Departments will aim to approve module selections as soon as is practically possible but in some cases there may be a short delay. This is sometimes inevitable given the large number of students across UCL (over 40,000) and the complexity of the programmes and modules we offer. If you have any queries you should contact your 'parent' department.
It is worth noting that all module selections are approved twice: firstly by the department in which you are registered (also known as your 'parent' department), and secondly by the department responsible for teaching the module (also known as the teaching department). In some cases the two departments will be the same, but in many cases they will not. You will only receive the confirmation email once all your modules have been approved.
It’s important to note that the approval process is managed ‘behind the scenes’ and you will not need to speak to multiple departments to request different approvals. Unless advised otherwise, you should direct all queries to colleagues in the department in which you are registered (i.e. your 'parent' department).
Unfortunately you cannot appeal this decision. Whilst we aim to maximise the number of students who are accepted onto their first choice of modules, the large number of students across UCL (over 40,000) and the complexity of the programmes and modules we offer mean that, unfortunately, there will inevitably be circumstances where we need to decline module selections, and these decisions must be considered ‘final’. In these circumstances your ‘parent’ department will be able to give you guidance on selecting alternative modules.
Unfortunately it is not possible, at present, for us to maintain waiting lists for module registration. If you are rejected from a module for this reason you should speak to your ‘parent’ department, who will be able to give you guidance on selecting an alternative module.
If a module selection is declined, you should contact your ‘parent’ department to discuss next steps. The staff in your department will be able to add an alternative selection for you – at present you cannot add an alternative via Portico.
Once you have decided on an alternative module and your departmental staff have selected this for you will be able to see the new selection in the ‘My Modules’ container on Portico. Modules selected in this way are subject to exactly the same approval processes as all other module selections.
Module registration will close for all students on Friday 11 October 2019. However, you are strongly encouraged to complete the process as early as possible so that it does not interfere with your registration on the modules in question.