Pre-enrolment Explained

Step 1: Create a UCL account
Pre-enrolment is done on Portico, and to log onto Portico you need a UCL ID and password. Please use the My Account - New Students page to create your UCL ID and password. You will need your student number and access to a mobile phone or an email address. 

You can find your student number in your email invitation to pre-enrol and correspondence from UCL admissions.

Please keep your UCL ID and password safe as you will need this to log on to all UCL online services throughout your time at UCL. If you forget your password you can reset it at the My Account page above.

Step 2: Log on to Portico
Log on to Portico using your UCL ID and password. Your UCL ID consists of 7 letters, the last few are your initials.

Step 3: Upload ID and photo
You will be asked to upload copies of identity documentation and a photo of yourself. 

If you do not have any of the ID documents listed on Portico, you can select 'I do not have any of the above'. Your pre-enrolment will then be put on hold and a member of the Student and Registry Services team will get in touch with you.

The photo of yourself should be in either JPEG or JPG file format and should be no more than 5MB in size. Once you have completed pre-enrolment you will not be able to change it if it meets our criteria. Please follow the image guidelines below to make sure your photo is accepted. 

Image guidelines

Your photo must:

• Be taken against a plain, light-coloured background (preferably white)
• Contain no other objects or people
• Be a true likeness of yourself
• Be in focus with no red-eye 
• Be in colour with no effects or filters
• Be no more than 5MB 
• Be one of the following file formats: JPEG or JPG 

In your photo you must:

• Be facing forwards looking straight at the camera
• Have no shadows on your face or behind you
• Have a neutral expression or be smiling, with your mouth closed
• Have your eyes open and clearly visible (with no sunglasses or tinted glasses)
• Have no reflection or glare on your glasses, and the frames should not cover your eyes (you may find it easier to remove your glasses)
• Include your full head, without any head covering (unless it is worn for religious beliefs or medical reasons), and have nothing covering your face (please make sure nothing covers the outline of your eyes, nose or mouth)
• Be a true likeness of yourself
• Be in focus with no red-eye 
• Be in colour with no effects or filters
• Be no more than 5MB 
• Be one of the following file formats: JPEG or JPG 

Step 4: Check and confirm
You will be asked to check that the details we have about you, your next of kin, and your programme of study are correct. At this stage, you can also declare a disability. When you are happy with them you will be able to confirm and complete your pre-enrolment

Step 5: Confirmation of pre-enrolment
Once you have completed your pre-enrolment, you will receive a confirmation email. It will advise you that your documents will be checked as soon as possible, and if everything is correct you will be then be enrolled at UCL.

Next Steps
If you were unable to upload your ID document or photo during pre-enrolment, you are able to upload documents once you have them via Portico. See instructions in FAQs.

Once you have received an email confirming you have been enrolled at UCL you will be able to book to collect your ID card. Once you have collected your student ID card, you will have full access to buildings across UCL, and from your programme start date will also have full access to UCL's libraries, library collections and electronic resources.

Step 1: Create a UCL account
Pre-enrolment is done on Portico, and to log onto Portico you need a UCL ID and password. Please use the My Account - New Students page to create your UCL ID and password. You will need your student number and access to a mobile phone or an email address. 

You can find your student number in your email invitation to pre-enrol and correspondence from UCL admissions.

Please keep your UCL ID and password safe as you will need this to log on to all UCL online services throughout your time at UCL. If you forget your password you can reset it at the My Account page above.

Step 2: Log on to Portico
Log on to Portico using your UCL ID and password. Your UCL ID consists of 7 letters, the last few are your initials.

Step 3: Upload ID and photo
You will be asked to upload copies of identity documentation and a photo of yourself. 

If you do not have any of the ID documents listed on Portico, you can select 'I do not have any of the above'. Your pre-enrolment will then be put on hold and a member of the Student and Registry Services team will get in touch with you.

The photo of yourself should be in either JPEG or JPG file format and should be no more than 5MB in size. Once you have completed pre-enrolment you will not be able to change it if it meets our criteria. Please follow the image guidelines below to make sure your photo is accepted. 

Image guidelines

Your photo must:

• Be taken against a plain, light-coloured background (preferably white)
• Contain no other objects or people
• Be a true likeness of yourself
• Be in focus with no red-eye 
• Be in colour with no effects or filters
• Be no more than 5MB 
• Be one of the following file formats: JPEG or JPG 

In your photo you must:

• Be facing forwards looking straight at the camera
• Have no shadows on your face or behind you
• Have a neutral expression or be smiling, with your mouth closed
• Have your eyes open and clearly visible (with no sunglasses or tinted glasses)
• Have no reflection or glare on your glasses, and the frames should not cover your eyes (you may find it easier to remove your glasses)
• Include your full head, without any head covering (unless it is worn for religious beliefs or medical reasons), and have nothing covering your face (please make sure nothing covers the outline of your eyes, nose or mouth)
• Be a true likeness of yourself
• Be in focus with no red-eye 
• Be in colour with no effects or filters
• Be no more than 5MB 
• Be one of the following file formats: JPEG or JPG 

Step 4: Upload visa documents
You will also be asked to upload the photo page of your passport and copies of your visa documents. Please use the guidance below to see what documents you will need to upload in addition to your passport photo page. 

If you have not yet arrived in the UK, you can still complete pre-enrolment. 

As you receive your visa documents, you can keep us updated by uploading them to the pre-enrolment task.  Once you have arrived in the UK, you can provide us with a copy of your stamped vignette (or boarding pass if you entered through an e-gate) and we will then be able to complete your enrolment. 

I obtained my Student Visa outside the UK

What documents do I need?

• Vignette page with entry clearance stamp
• Boarding pass if there isn't an entry clearance stamp

If you have not yet arrived in the UK, you can still complete pre-enrolment. 

As you receive your visa documents, you can keep us updated by uploading them to the pre-enrolment task.  Once you have arrived in the UK, you can provide us with a copy of your stamped vignette (or boarding pass if you entered through an e-gate) and we will then be able to complete your enrolment.

What does the document look like?

Vignette:

 

 

Boarding pass:
Either your flight ticket or email confirmation of your flight booking. It must show when you arrived in the UK.

Do I need to provide anything else after I enrol?

You will need to provide us with a copy of your British Resident Permit (BRP) as this is your main visa for study. If you asked for your BRP to be delivered to UCL, we will tell you when it is ready to collect.

I obtained my Student Visa inside the UK

What documents do I need?

• Front and back of British Resident Permit (BRP) card

What does the document look like?

BRP card:

 

 

 

 

 

 

 

 

 

Do I need to provide anything else after I enrol?

No.

I have been granted an e-visa under the Student Route because I applied via the UKVI app

What documents do I need?

• A share code. You can generate this on the UKVI website 
• An email confirmation from UKVI 
• A boarding pass/flight confirmation email

What does the document look like?

Share code:
Information on how to generate a share code can be found on the UKVI website. Please upload this as a PDF document.

Email confirmation from UKVI:
This email confirms that your visa has been granted for UCL. 

Boarding pass:
Either your flight ticket or email confirmation of your flight booking. It must show when you arrived in the UK.

Do I need to provide anything else after I enrol?

No.

I have been granted leave under the EU Settlement Scheme but I have only been granted an e-visa

What documents do I need?

• A share code. You can generate this information on the UKVI website.

What does the document look like?

Share code:
Information on how to generate a share code can be found on the UKVI website. Please upload this as a PDF document.

Do I need to provide anything else after I enrol?

No.

I am here for 6 months and have been given a Standard Visitor Visa

What documents do I need?

• Vignette page with entry clearance stamp

What does the document look like?

Do I need to provide anything else after I enrol?

No.

I am here for 6 months of study and went through an e-gate

What documents do I need?

• A boarding pass/flight confirmation email

What does the document look like?

Boarding pass:
Either your flight ticket or email confirmation of your flight booking. It must show when you arrived in the UK.

Do I need to provide anything else after I enrol?

No.

I am applying for my new visa from within the UK and I have submitted a new visa application, but have not received my visa yet

What documents do I need?

• Current visa
• Copy of visa application form
• Copy of UKVCAS appointment confirmation

What does the document look like?

Current visa:
This could either be a BRP card or a vignette in your passport 

Visa application form:
A copy of the document checklist, which shows when you submitted your visa application.

UKVCAS appointment confirmation:

Do I need to provide anything else after I enrol?

Once you have received your new visa, you will need to provide it so we can save it to your student record.

I have another visa that permits study

What documents do I need?

• Copy of your current visa

What does the document look like?

Please upload the documents that you have and we will review them. This includes if you hold a visa for one of UCL’s partner institutions or you are a medical student who is intercalating at UCL.  
If you do not have any documents to upload, please continue to complete pre-enrolment and one of the team will contact you to discuss your case further.  

Do I need to provide anything else after I enrol?

No, unless you have not uploaded any documents. If you have not a member of the team will advise you. 

Step 5: Check and confirm
You will be asked to check that the details we have about you, your next of kin, and your programme of study are correct. At this stage, you can also declare a disability. When you are happy with them you will be able to confirm and complete your pre-enrolment.

Step 6: Confirmation of pre-enrolment
Once you have completed your pre-enrolment, you will receive a confirmation email. It will advise you that your documents will be checked as soon as possible, and if everything is correct you will be then be enrolled at UCL. 

Next Steps
If you were unable to upload you visa, ID document or photo during pre-enrolment, you can upload them once you have them via Portico. See instructions in FAQs.

Once you have received an email confirming you have been enrolled at UCL you will be able to book to collect your ID card. If you are quarantining later booking dates will be released for you to collect your card, you can not book an ID collection shot whilst you are quarantining. Once you have collected your student ID card, you will have full access to buildings across UCL, and from your programme start date will also have full access to UCL's libraries, library collections and electronic resources.