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Special exam arrangements

If you have a disability or medical condition that you feel might impact on your ability to perform in exams, you can apply for special examination arrangements.

If you are a current student, please see the below information on how to apply:


How to apply 

Please note the application process has changed and there is no longer an online application form to complete.

A UCL disability adviser will consider your request for special exam arrangements. The first step is to attend a drop-in session, book an individual appointment or get in touch with us by email. You must provide medical/diagnostic evidence to support your request.


2017/18 deadlines 

Requests for special exam arrangements must be agreed by a UCL disability adviser at least 5 weeks before the main examination period. The deadline was 21 March 2018 and has now passed.

For the Late Summer Assessment period, requests must be received by 30 July 2018.

Requests for examinations outside the main examination period or Late Summer Assessment period must be submitted at least 6 weeks in advance. 

If your special exam arrangements have already been approved by UCL for the full duration of your course, then there is no need to re-apply each year. 


Sudden illness or accidental injury 

In the event of sudden illness or accidental injury, we can consider requests which are received at least 7 calendar days prior to the date of the examination. Where requests cannot be submitted in time, students should apply for a deferral to the next normal exam period under the Extenuating Circumstances Regulations

Please contact us if you need to discuss your individual circumstances.


Frequently asked questions

These are answers to some of the most commonly asked questions related to special exam arrangements. If you have a question that is not answered below, please get in touch.

What evidence do I need to provide to support my application?

Students with a specific learning difficulty must provide evidence of a full diagnostic assessment carried out after the age of 16, by a psychologist with a practising certificate, or a specialist teacher holding an assessment practising certificate.

If you are applying on other grounds, you will need to provide us with a letter/report from a qualified medical practitioner e.g. GP, psychiatrist. The documentation must be signed and dated. It must include details of the diagnosis given and provide some general information on how this may impact on your studies and/or daily life. 

If you do not provide sufficient evidence, we will not be able to consider your application.

I had special exam arrangements last year - do I need to reapply?

Please check the original letter which was issued stating your exam arrangements. The letter will say whether your arrangements were agreed for the duration of your programme or for 'session only'. 

Session-only arrangements are only in place for the current academic year, meaning you will need to reapply in subsequent years. 

If the letter states 'duration of programme', you only need to reapply if you have re-enrolled on a different course, or if your circumstances have changed (see separate FAQ below).

I do not feel that I can sit my upcoming exams - what should I do?

If you want to request a deferral of examinations on the grounds of your health, please contact us to discuss your options. Examination deferral requests are handled through the Extenuating Circumstances procedure.

I have injured my hand and cannot write - what should I do?

Depending on the nature of your exams and your injury, we should be able to make adjustments which will enable you to sit your exams. This might involve providing a scribe, the use of a computer or additional writing time. 

Please contact an adviser to apply for adjustments and ensure you give details on the specific format of your exams, e.g. if they involve drawing or writing in a foreign language. If you are unsure what you think would work best, please contact us for guidance.  

What happens next after I have applied for special exam arrangements?

An adviser will email your UCL account with a Summary of Reasonable Adjustments (SORA), which contains information about the special exam arrangements we can recommend for you. Please check this carefully, and respond to the adviser if you have any queries about the recommendations. 

You should take note of whether the arrangements are for the duration of your programme (which will be the case if you have a condition with stable effects) or for the current session only (for effects that are likely to change). If you are happy with the exam arrangements proposed, please reply to the adviser as soon as possible to give your consent for this information to be shared with your academic department and UCL Academic Services (the examinations office). 

If you are unhappy with your special exam arrangements, please ask us about the appeals procedure.

If I had a change in circumstances and think my arrangements need review, should I reapply?

Yes - when you contact us, please clarify that you are making a repeat application.

Please provide updated medical evidence which indicates a change in circumstances/diagnosis and explain why you feel your previous arrangements are no longer sufficient.