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Pre-enrolment

Pre-enrolment is a quick and easy online task where you can confirm the details we hold about you and your programme. Completing pre-enrolment is the first step towards starting out at UCL.

 

What is pre-enrolment and when does it happen?

Pre-enrolment is a quick and easy online task where you can confirm the details we hold about you and your programme. This includes your personal details and information about your next of kin and your fees. Completing pre-enrolment is the first step towards becoming a fully enrolled UCL student. Once you are enrolled and have collected your ID card you will be able to access all the facilities and support on offer at UCL.

When pre-enrolment is available for your programme, you’ll receive a pre-enrolment invitation email with instructions. This email can only be sent once you've accepted your offer, met any conditions and completed any statutory checks if applicable. You can easily complete pre-enrolment online on your phone or laptop – it only takes a few minutes to complete.

As part of pre-enrolment, you’ll also be asked to accept several academic and financial regulations, data protection statements, and to confirm your membership with Students’ Union UCL.  For reference, view more information on our regulations, data protection and policies.


The pre-enrolment process

UK and Irish Nationals


Step 1: Create a UCL account
Pre-enrolment is done on Portico, and to log onto Portico you need a UCL ID and password. Please use the My Account - New Students page to create your UCL ID and password. You will need your student number and access to a mobile phone or an email address. 

You can find your student number in your email invitation to pre-enrol and correspondence from UCL admissions.

Please keep your UCL ID and password safe as you will need this to log on to all UCL online services throughout your time at UCL. If you forget your password you can reset it at the My Account page above.

Step 2: Log on to Portico
Log on to Portico using your UCL ID and password. Your UCL ID consists of 7 letters, the last few are your initials.

Step 3: Upload ID and photo
You will be asked to upload copies of identity documentation and a photo of yourself. 

If you do not have any of the ID documents listed on Portico, you can select 'I do not have any of the above'. Your pre-enrolment will then be put on hold and a member of the Student and Registry Services team will get in touch with you.

The photo of yourself should be in either JPEG or JPG file format and should be no more than 5MB in size. Once you have completed pre-enrolment you will not be able to change it if it meets our criteria. Please follow the image guidelines below to make sure your photo is accepted. 

Image guidelines

Your photo must:

  • Be taken against a plain, light-coloured background (preferably white)
  • Contain no other objects or people
  • Be a true likeness of yourself
  • Be in focus with no red-eye 
  • Be in colour with no effects or filters
  • Be no more than 5MB 
  • Be one of the following file formats: JPEG or JPG 

In your photo you must:

  • Be facing forwards looking straight at the camera
  • Have no shadows on your face or behind you
  • Have a neutral expression or be smiling, with your mouth closed
  • Have your eyes open and clearly visible (with no sunglasses or tinted glasses)
  • Have no reflection or glare on your glasses, and the frames should not cover your eyes (you may find it easier to remove your glasses)
  • Include your full head, without any head covering (unless it is worn for religious beliefs or medical reasons), and have nothing covering your face (please make sure nothing covers the outline of your eyes, nose or mouth)
  • Be a true likeness of yourself
  • Be in focus with no red-eye 
  • Be in colour with no effects or filters
  • Be no more than 5MB 
  • Be one of the following file formats: JPEG or JPG 

Step 4: Check and confirm
You will be asked to check that the details we have about you, your next of kin, and your programme of study are correct. At this stage, you can also declare a disability. When you are happy with them you will be able to confirm and complete your pre-enrolment

Step 5: Confirmation of pre-enrolment
Once you have completed your pre-enrolment, you will receive a confirmation email. It will advise you that your documents will be checked as soon as possible, and if everything is correct you will be then be enrolled at UCL.

Next Steps
Once you have received an email confirming you have been enrolled at UCL you will be able to book to collect your ID card. Once you have collected your student ID card, you will have full access to everything at UCL, like the library. 

 

 

Non-UK and Irish Nationals


Step 1: Create a UCL account
Pre-enrolment is done on Portico, and to log onto Portico you need a UCL ID and password. Please use the My Account - New Students page to create your UCL ID and password. You will need your student number and access to a mobile phone or an email address. 

You can find your student number in your email invitation to pre-enrol and correspondence from UCL admissions.

Please keep your UCL ID and password safe as you will need this to log on to all UCL online services throughout your time at UCL. If you forget your password you can reset it at the My Account page above.

Step 2: Log on to Portico
Log on to Portico using your UCL ID and password. Your UCL ID consists of 7 letters, the last few are your initials.

Step 3: Upload ID and photo
You will be asked to upload copies of identity documentation and a photo of yourself. 

If you do not have any of the ID documents listed on Portico, you can select 'I do not have any of the above'. Your pre-enrolment will then be put on hold and a member of the Student and Registry Services team will get in touch with you.

The photo of yourself should be in either JPEG or JPG file format and should be no more than 5MB in size. Once you have completed pre-enrolment you will not be able to change it if it meets our criteria. Please follow the image guidelines below to make sure your photo is accepted. 

Image guidelines

Your photo must:

  • Be taken against a plain, light-coloured background (preferably white)
  • Contain no other objects or people
  • Be a true likeness of yourself
  • Be in focus with no red-eye 
  • Be in colour with no effects or filters
  • Be no more than 5MB 
  • Be one of the following file formats: JPEG or JPG 

In your photo you must:

  • Be facing forwards looking straight at the camera
  • Have no shadows on your face or behind you
  • Have a neutral expression or be smiling, with your mouth closed
  • Have your eyes open and clearly visible (with no sunglasses or tinted glasses)
  • Have no reflection or glare on your glasses, and the frames should not cover your eyes (you may find it easier to remove your glasses)
  • Include your full head, without any head covering (unless it is worn for religious beliefs or medical reasons), and have nothing covering your face (please make sure nothing covers the outline of your eyes, nose or mouth)
  • Be a true likeness of yourself
  • Be in focus with no red-eye 
  • Be in colour with no effects or filters
  • Be no more than 5MB 
  • Be one of the following file formats: JPEG or JPG 

Step 4: Upload visa documents
You will also be asked to upload the photo page of your passport and copies of your visa documents. Please use the guidance below to see what documents you will need to upload in addition to your passport photo page. 

I obtained my Student Visa outside the UK

What documents do I need?

  • Vignette page with entry clearance stamp
  • Boarding pass if there isn't an entry clearance stamp

What does the document look like?

Vingette:

uk entry clearance vignette





 

 

Boarding pass:
Either your flight ticket or email confirmation of your flight booking. It must show when you arrived in the UK.

Do I need to provide anything else after I enrol?

You will need to provide us with a copy of your British Resident Permit (BRP) as this is your main visa for study. If you asked for your BRP to be delivered to UCL, we will tell you when it is ready to collect.

I obtained my Student Visa inside the UK

What documents do I need?

  • Front and back of British Resident Permit (BRP) card

What does the document look like?

BRP card:

BRP card, front and back

 

 

 

 

 

 

 

 

 

Do I need to provide anything else after I enrol?

No.

I have been granted an e-visa under the Student Route because I applied via the UKVI app

What documents do I need?

  • A share code. You can generate this on the UKVI website 
  • An email confirmation from UKVI 
  • A boarding pass/flight confirmation email

What does the document look like?

Share code:
Information on how to generate a share code can be found on the UKVI website. Please upload this as a PDF document.

screenshot of share code information page on UKVI website

Email confirmation from UKVI:
This email confirms that your visa has been granted for UCL. 

Boarding pass:
Either your flight ticket or email confirmation of your flight booking. It must show when you arrived in the UK.

Do I need to provide anything else after I enrol?

No.

I have been granted leave under the EU Settlement Scheme but I have only been granted an e-visa

What documents do I need?

  • A share code. You can generate this information on the UKVI website.

What does the document look like?

Share code:
Information on how to generate a share code can be found on the UKVI website. Please upload this as a PDF document.

screenshot of share code information page on UKVI website

Do I need to provide anything else after I enrol?

No.

I am here for 6 months and have been given a Standard Visitor Visa

What documents do I need?

  • Vignette page with entry clearance stamp

What does the document look like?

uk entry clearance vignette

Do I need to provide anything else after I enrol?

No.

I am here for 6 months of study and went through an e-gate

What documents do I need?

  • A boarding pass/flight confirmation email

What does the document look like?

Boarding pass:
Either your flight ticket or email confirmation of your flight booking. It must show when you arrived in the UK.

Do I need to provide anything else after I enrol?

No.

I am applying for my new visa from within the UK and I have submitted a new visa application, but have not received my visa yet

What documents do I need?

  • Current visa
  • Copy of visa application form
  • Copy of UKVCAS appointment confirmation

What does the document look like?

Current visa:
This could either be a BRP card or a vignette in your passport 

Visa application form:
A copy of the document checklist, which shows when you submitted your visa application.

Visa application document checklist

UKVCAS appointment confirmation:

UKVCAS appointment confirmation letter

Do I need to provide anything else after I enrol?

Once you have received your new visa, you will need to provide it so we can save it to your student record.

I have another visa that permits study

What documents do I need?

  • Copy of your current visa

What does the document look like?

Please upload the documents that you have and we will review them. This includes if you hold a visa for one of UCL’s partner institutions or you are a medical student who is intercalating at UCL.  
If you do not have any documents to upload, please continue to complete pre-enrolment and one of the team will contact you to discuss your case further.  

Do I need to provide anything else after I enrol?

No, unless you have not uploaded any documents. If you have not a member of the team will advise you. 

Step 5: Check and confirm
You will be asked to check that the details we have about you, your next of kin, and your programme of study are correct. At this stage, you can also declare a disability. When you are happy with them you will be able to confirm and complete your pre-enrolment.

Step 6: Confirmation of pre-enrolment
Once you have completed your pre-enrolment, you will receive a confirmation email. It will advise you that your documents will be checked as soon as possible, and if everything is correct you will be then be enrolled at UCL.

Next Steps
Once you have received an email confirming you have been enrolled at UCL you will be able to book to collect your ID card. Once you have collected your student ID card, you will have full access to everything at UCL, like the library. 

 

 


Pre-enrolment FAQs

When do I pre-enrol?

You will receive an invite to pre-enrol once you have met all of the conditions of your offer, completed any statutory checks and accepted your place at UCL. If you are an international student, you will only receive the pre-enrolment invite once you have received your Confirmation of Acceptance (CAS) from UCL.

What is the deadline for pre-enrolment?

The latest date to pre-enrol is two weeks after the start date of your programme.

I don’t have any of the ID documentation listed. Can I still complete the pre-enrolment task?

In the pre-enrolment task, when asked to upload ID documentation please select “I do not have any of the above”. By selecting this option, your pre-enrolment will be put on hold and the Student and Registry Services team will get in touch with you to discuss this with you. Further information on what you should provide as part of pre-enrolment if you are studying on a visa can be found on our website.

I don’t have my visa (BRP) yet. Can I still complete the pre-enrolment task?

Yes, you will be able to complete pre-enrolment before you obtain your visa. If you have applied for a student visa and your BRP has been delivered to UCL, you will be asked to upload a copy of the travel vignette in your passport (see final FAQ below). Further information on what you should provide as part of pre-enrolment if you are studying on a visa can be found on our website.

I’ve uploaded a photo and I’d like to change it. Can I do this?

If you are still within the pre-enrolment task, and you would like to change the photo that you have uploaded, you will be able to do so by selecting ‘Upload new photo’. 

Once you have completed the pre-enrolment task, you are unable to change the photo that has been uploaded.

What are the photo guidelines?

If you upload a photo to the pre-enrolment task that does not meet the criteria, the Student and Registry Services team will get in touch to discuss this further. In most cases, you will be requested to upload a new photo to the pre-enrolment task in Portico.

Your photo must: 

  • Be taken against a plain, light-coloured background, preferably white
  • Contain no other objects or people
  • Have no shadows on your face or behind you
  • Be a true likeness of yourself
  • Be in focus with no red-eye 
  • Be in colour with no effects or filters
  • Be no more than 5MB 
  • Be one of the following file formats: JPEG or JPG 

In your photo you must: 

  • Be facing forwards looking straight at the camera
  • Have a neutral expression or be smiling, with your mouth closed
  • Have your eyes open and clearly visible (with no sunglasses or tinted glasses)
  • Have no reflection or glare on your glasses, and the frames should not cover your eyes (you may find it easier to remove your glasses)
  • Include your full head, without any head covering (unless it is worn for religious beliefs or medical reasons), and have nothing covering your face (please make sure nothing covers the outline of your eyes, nose or mouth)
When uploading I have told the image is too big/too small. What should I do?

The image should be in either JPEG or JPG file format and should be no more than 5MB in size. Please upload another photo that meets these criteria.

If you upload a photo to the pre-enrolment task that does not meet the criteria, the Student and Registry Services team will get in touch to request you upload a new photo.

I’m receiving server error messages when I try to upload my photo, what should I do?

Please write to our email address for new students and a member of the team will get in touch to discuss this further with you.

I have now completed pre-enrolment. Can I have a student status letter?

You will not be able to receive a student status letter until you are enrolled on your programme of study at UCL. Once you receive confirmation of enrolment, you will be able to print your own letters from Portico (see next FAQ for instructions).

I am now enrolled. How can I download a student status letter from Portico?

Log in to Portico with your UCL user ID and password on the main page ('My Portico'). Under 'Enrolment and Study Details', you will see a tab called 'Statement of Student Status'.

After clicking on this tab, you will be asked to select the type of statement you require. After doing this, click 'Next'.

If you selected 'Confirmation of your student status', you will see your addresses, which we ask that you keep updated. If they are no longer current, please select 'Edit' and make the relevant changes.

If you selected 'For a bank account', you will see a drop-down box with names of different banks. Select the bank you would like to open an account with and click 'Next'. This is to make sure that the confirmation letter is addressed to the bank directly, which is what UK banks require. You will then see your addresses, which we ask that you keep updated. If they are no longer current, please select 'Edit' and make the relevant changes.

Select 'Download Statement of Student Status' or 'Download Bank Letter' depending on your previous selection.

Banks and councils can be very particular about addresses. When updating your address, make sure to include your full address, including your room number. For example:

Room or flat number

Room 123A or Flat 12

Name of residence or building (if applicable)

Ramsay Hall

House number and name of street

23 City Road

City

London

Postcode

WC1A 4AH

I have completed the pre-enrolment task, but my personal details have changed. What should I do?

You can log in to Portico and update your personal details. Personal details that you can currently update are (a) your contact details, and (b) your next of kin address.

Can I change my name on my student record?

If you provide us with official ID documentation, we can change your name on your student record. Please note that your student ID card must show your official name so that we can easily verify your identity.

How can I change my email address to my preferred name?

Contact the ISD service desk and request a new mail alias. Please bear in mind that not all combinations of first/last name and/or initials will be available, as they may be in use already or associated with a historical account.

Contact the ISD service desk if you have any issues with this.


ID card and BRP collection FAQs

How can I access the appointment booking system to collect my ID card?

You can book an appointment for ID card collection using this link.

Please note you will need to be signed in to Microsoft 365 or Microsoft Office 365 using your UCL login credentials to access the appointment booking system. 

When collecting your ID card, please ensure you bring your own form of ID e.g. passport, driving license or EU identity card. 

Please note that you will only be able to access the booking system once you are enrolled on your programme of study and have received your email headed ‘Confirmation of your enrolment at UCL’.

Where do I collect my ID card?

The main location for ID card collection is the Andrew Huxley Building, on UCL's Bloomsbury campus.

When collecting your ID card (and BRP if applicable), please ensure you bring your own form of ID e.g. passport, driving license or EU identity card.

I am a returning student and need a replacement ID card. Where can I get this from?

If you have lost your old ID card, you will need to book an appointment to collect a replacement one. You must be an enrolled student to collect a replacement ID card. Please check your status on Portico before you make a booking. If you are not enrolled when you come to your appointment, we will not be able to issue your card.

Please note you will need to be signed in to Microsoft 365 or Microsoft Office 365 using your UCL login credentials to access the appointment booking system. 

When collecting your ID card, please ensure you bring your own form of ID e.g. passport, driving license or EU identity card.

I am a current student and my end date has been extended. Can I get a new ID card?

Your existing ID card should still work as usual, even if it doesn’t show your updated end date. We recommend you try out your current ID card when you return to campus. If for any reason your card doesn’t work, then yes, you can book an appointment to collect a replacement ID card. 

Please note you will need to be signed in to Microsoft 365 or Microsoft Office 365 using your UCL login credentials to access the appointment booking system. 

You must be an enrolled student to collect a replacement ID card. Please check your status on Portico before you make a booking. If you are not enrolled when you come to your appointment, we will not be able to issue your card. 

When collecting your ID card, please ensure you bring your own form of ID e.g. passport, driving license or EU identity card.

When and where can I collect my Biometric Residence Permit (BRP)?

To receive their BRP, students must first:

  • Login into their Portico account 
  • Upload their stamped entry clearance vignette 
  • Confirm their current UK address, including the postcode, and their email and mobile number 

Students who have chosen to have their BRP sent to UCL will have it forwarded to them by Royal Mail Special Delivery.

If UK Visas and Immigration (UKVI) are holding the BRP, once they have received confirmation from UCL, they will post it to the student's UK address.

BRPs can only be posted once students have confirmed their arrival in the UK, uploaded their vignette onto Portico and confirmed their address

Please note that UCL will not contact students who have arranged to collect their BRP from the Post Office.