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Services for third parties

The Student Enquiries Centre is able to provide potential employers, agencies and other third parties with verification of student status and qualifications for current and former students of UCL.

Verification of student registration, results and qualifications

UCL offers the following services in regard to confirmation of results and award for third party verification purposes:

Please note we are unable to complete individual reference request forms, or provide character references. For UCL employee references, please contact UCL HR.


Higher Education Degree Datacheck (Hedd)

Employers or agencies

We are pleased to announce the implementation of the Higher Education Degree Datacheck (Hedd) online verification service for employers and agencies to verify UCL awards. Please note that this service is only for third parties.

The system has been developed by Graduate Prospects, in consultation with universities, employers and screening agencies. Funded by the Higher Education Funding Council for England (HEFCE) and launched by Graduate Prospects, Hedd is now being used by many institutions throughout the UK.

The online candidate verification service allows registered enquirers to input data provided by applicants (name, date of birth, institution, year of graduation, qualification classification etc.)

How to register

To make an enquiry, you need to register with Hedd and Select ‘UCL’ from the list of UK higher education institutions and choose the option to 'verify a degree award'. There is a charge of £12 per enquiry. If you require further assistance, please email Heddhelp. You will also be required to upload a consent form.

Making an enquiry

You’ll need the individual’s name, date of birth, course and qualification. For graduates, you'll also need their year of graduation and degree result. If you require dates of attendance, please request this at the time of making the enquiry.

We recommend that you ask to see the degree certificate if there is one, and use that as the basis of your verification enquiry, or ask individuals to give you their data as they believe it’s recorded in the student records system. If the information submitted is an exact match to the information held within the student record, your request will automatically be verified. If the information does not match all fields, then the enquiry will go to the team at UCL for manual verification, with a turnaround time of 10 working days.

Due to UK data protection regulations, we are unable to release confirmation of study information to a third party without signed consent from the candidate. Please note that the consent form must be signed and dated no longer than 6 months ago. It also needs to list the candidate’s name in English, and include an original signature.

Help with Hedd

If you have any problems or queries, please contact Heddhelp, including your phone number if you would like a call back.


Confirmation of student status and award

Current and alumni students may obtain a Statement of Student Status letter to confirm their UCL registration or a Statement of Award letter if awarded by UCL. These can be obtained free of charge.

Further information can be found on the 'Confirmation of student status and award' webpage.


Transcripts

A transcript is an official document containing a full record of your confirmed academic results and can be used for third party verification purposes.

Further information can be found on the 'UCL transcripts' webpage.


Higher Education Achievement Report (HEAR)

The Higher Education Achievement Report (HEAR) provides a single comprehensive electronic record which incorporates a transcript and the achievements of a student. This is currently available for UCL undergraduate students only.

Further information can be found on the 'UCL HEAR' webpage.