Convention de stage information

A Convention de Stage is a tripartite agreement signed by the student, the home university and the host organisation that that facilitates a short-term work placement.

Purpose of a Convention de Stage

Convention de Stages are typical for work placements in France, but certain organisations in other European countries may also ask students to complete a Convention de Stage or similar agreement before a placement can commence.

Study Abroad can provide a signed Convention de Stage for enrolled UCL students who will be undertaking a work placement. However, the placement must be outside of term time as not to interfere with the programme of study. If the dates are within term time, permission to undertake the placement will need to be provided by the home department.

Please note the following:

  • UCL cannot provide Convention de Stages for graduates. Such agreements are a contract between an employer, a student and a university, so if your formal relationship with UCL has ended, we will not be able to provide such a document.
  • Convention de Stage documents can be provided in French, Spanish or English. 
  • UCL cannot provide insurance for the placement; the student will be responsible for this.
  • For legal reasons, UCL cannot sign Convention de Stage agreements drawn up by a host company. Please ensure your host company is aware of this.
  • UCL cannot send physical forms to students and/or orgnisations . We will only send online Convention de Stage forms.

Requesting a Convention de Stage

To request a signed Convention de Stage form you must raise a query via the AskUCL System, as outlined below:

  1. Log in to the AskUCL system .
  2. Click on "New Enquiry". 
  3. Start typing "Convention de stage" in the query category box and select it from the drop down menu. 
  4. Fill in the details required in regards to your proposed placement and click on "Log now" in order to submit your request. 

For further details please read the following guide which contains screenshots. 

Convention de Stage request instructions

Note that requests sent via email or other means will no longer be accepted.

Convention de stage eligibility and policy

  • Requests must be submitted at least three weeks before the start of a placement. Failure to do so may jeopardise the chances of receiving the document in advance of the placement. 
  • Please note that Study Abroad can only provide Convention de Stage documents for current students on a full degree course or affiliate students. Current students are those who are currently enrolled on a programme of study as per the official start and end dates which are listed on the student record. Convention de Stages cannot be issued to students who are on interruption or who have finished their programme.
  • All requests must have a clear start date and end date. We cannot provide an agreement with an open start date and end date. 
  • Students are expected to return a scanned copy of the completed document before the end of the placement. This can be sent via the askUCL student enquiry system
  • Whether or not UCL will accept to be signatory of a Convention de Stage is entirely at the discretion of the University. Relevant COVID-19 guidance may also result in our refusal to sign a Convention de Stage or internship agreement on behalf of UCL.
  • Support may also be withdrawn for international internships if government or institutional guidelines change in advance of the placement.

For further information regarding finding international internships, please see the UCL Careers Global Internships Programme.