If you are taking your exams, this guidance explains how to follow the regulations so you can concentrate on getting the results you want.
|Examination period||Dates||Examination timetable publication|
|Late summer assessment (LSA) examination period||19 August - 6 September 2019||19 July 2019|
* Please check with your department for departmental exam dates.
Be prepared for your exams
At the start of each academic session, you should make sure you register for the modules you are taking so you are entered for the correct examinations. You will need to register, when prompted, for your term 2 modules in term 1. Your exam timetable will then be emailed to you in term 2 for the main examination period and will also be available on Portico. If the exams listed on your timetable are incorrect, you should contact your department immediately.
Alternative Examination Venue/Overseas
All students will be expected to attend UCL to take their assessment. You may apply to sit your examination at an alternative venue if you are enrolled on a distance learning programme or your visa has expired and your application for renewal has been rejected. If you are unable to attend UCL for an examination due to an extenuating circumstance you may be eligible to apply for a deferral to the next examination period for which you will need to attend. Please note that there may be types of assessment such as practicals, aurals or group work which will not be able to be accommodated away from UCL - please ensure you check with your teaching department even if you meet the application criteria.
If your application is approved there is a UCL fee of £100 per examination that you will need to pay, the host institution will also charge for a fee for which you will be responsible for paying.
If you feel you require Examination Adjustments due to a disability or other ongoing medical or mental health condition, you should apply by contacting Student Support and Wellbeing by 20 March 2019 for the main examination period or by 29 July 2019 for the late summer assessment examination period.
Your candidate number, which you should use for most exams, will be emailed to you in term 1 and will also be available on Portico. You can print your candidate card to take to your exam; however, you must not write on it. You must take a form of photo identification with you to your exam, but you are not required to take your candidate card if you can remember your candidate number.
Make sure the day goes smoothly
Make sure you know where all of your exams will be held. This will be listed on your exam timetable (and/or in separate email correspondence from the examinations team if you have special exam arrangements).
Arriving at the venue
Make sure you arrive at the exam hall about 30 minutes before the exam start time. Students are advised to check the status of transport networks before leaving for their exam venue and to allow plenty of additional time in case of delays; all exams will continue as usual in the event of travel disruption, including strikes or demonstrations.
If your name does not appear on the candidate lists, you should inform a member of the invigilating staff or member of the examinations team as soon as possible.
What to bring with you
Check what stationery and materials are permitted for your exam and put your stationery in a clear pencil case. If a calculator is permitted, check which models are allowed under the regulations.
You are only permitted to take clear bottles of still non-carbonated water into your exam. Non-essential items and valuables should be left at home and invigilators will advise you on where to put bags, coats and revision notes on the day.
Sit in your assigned seat and if you do bring valuables, mobile phones or exam timetables into the hall, these should be placed under your desk. All electronic devices should be switched off, not just placed on silent.
Your photo ID, pencil case, calculator and reference materials (if you're allowed them), and candidate number card (if you need it) should be placed on your desk.
Sitting the exam
Make sure you have the correct exam paper but do not open it until you are told to do so; check the information on the cover.
You are not allowed to leave the exam hall within the first 45 minutes or in the last 15 minutes of the exam unless you feel unwell. If you feel unwell, need more stationery or need the toilet, raise your hand to attract the attention of an invigilator.
Write in blue or black ink unless you are doing an MCQ exam or drawing a diagram, for which pencils may be used. You should do all rough work in your answer book and cross through it.
At the end of the examination, you will be given one minute to put your material - answer books, question papers, MCQ cards and handouts - into the exam answer book envelope ready for collection. You should leave any reference materials on your desk and leave the hall as quietly as possible, taking all your personal possessions with you.
In the event of an emergency, you should leave all materials behind and follow the instructions of the hall supervisor.
If things go wrong on the day of your exam
If you are less than 45 minutes late for your exam, you will be allowed to sit your exam for the remainder of its duration. Your exam will finish at the same time; you will not be given extra time. If you arrive more than 45 minutes late, you will not be allowed into the examination venue or permitted to sit the examination elsewhere and you will have missed your exam - please ensure you allow plenty of time to get to your exam.
Check the status of your transport route before you set off.
If you feel your performance in your exam has been affected by circumstances that are outside of your control, you may be eligible to submit a claim for extenuating circumstances, to be considered by your department.
If you realise after the exam that you have used an incorrect candidate number or your student number, this is usually not a problem, but you should inform your department straight away.
What happens after your exams
The results of your exams will be available on Portico once the Board of Examiners has met and results have been ratified by UCL. This is usually mid-July for undergraduate students and November or December for most postgraduate students. Your department might release results to you earlier than this, which will be strictly provisional. All successful final year students will receive their degree certificate about 8 to 10 weeks after official confirmation of award by UCL.
If you fail or defer your assessments, you might be eligible to take resits or deferred assessment as part of the late summer assessment period. All students will be expected to attend their exams at UCL, please be mindful of this before you plan your summer vacation or return home after the main assessment period. If you have failed or are deferring any of your Late Summer Assessment please ensure that you discuss the impact on your progression or award with your department.