Travel on UCL business

This guide is for UCL staff and students travelling on UCL business. It sets out all the things you need to check, and do in order to plan a successful trip.

Further information is also available in the Travel section.

Before you start

Ensure you have permission to travel from your line manager/PI/budget holder. 

All trips must be registered online to ensure you are adequately protected by UCL's insurance policies.

Are you a member of academic staff? Would you have time to visit a local school to talk briefly about UCL and your subject, on your trip? The Student Recruitment team can make all the arrangements for you. Contact international@ucl.ac.uk for more information. 

1. Research the trip

First check the country specific guidance and make sure you have the information below on hand before proceeding to the next steps:

2. Book travel and accommodation

You can book travel and accommodation through Clarity Travel Management. Instructions on how to do this are in the 'Book travel and accommodation' task.

3. Arrange travel insurance

How to register your trip and arrange travel insurance through TravelCert.

4. Arrange visas, GHIC or vaccinations

 These are optional steps but please consider whether you need to arrange these.

5. Before you go

Final checklist for the travel documents you need to bring.