Nominate a research scholarship applicant
Before you start
Nominating units can put forward candidates for the following scholarships:
- Research Excellence Scholarship (RES);
- UCL-China Scholarship Council (CSC) Research Scholarship;
- For Research Excellence Scholarship for Cross-Disciplinary Training (RXD), please follow the procedure as detailed on this webpage.
The deadline for submitting nominations is 4pm on Friday 27 January 2023.
Any candidate you nominate should be offered admission to UCL by the time of the selection meeting (first week of March).
Please note: UCL and CSC are currently negotiating the terms of the scheme for 2023/24 entry. The information pertaining to CSC is provisional and is indicative of what we hope to offer. Please proceed with the standard procedures for CSC until we have more information. We’ll provide important updates on the UCL-CSC web page.
- Check whether your department counts as a nominating unit.
- Make sure that any applicant you put forward has chosen UCL as their first choice.
- Submit your top two applicants (across the RES and CSC schemes) in ranked order. (If you’d also like to nominate a student for one of the five UCL-CSC Research Scholarships, you may submit three nominations instead of two. This additional nomination must be ranked with the other nominations).
- Make sure you follow the instructions below carefully. Incomplete or inaccurate applications will not be considered for funding.
Please note: For information about programmes who have been given International Scholar Awards for Doctoral Training Centres (ISAD) allocations please contact Elizabeth Halton in the Doctoral School at email@example.com This scheme replaces the old "ORS" scholarship.
- 1. Make sure you’re aware of what applicants need to submit
Review the list of documents applicants have been asked to submit.
Applicants must submit the following documents to their nominating unit:
- Research Scholarship cover sheet.
- An up to date CV listing all publications, past or current prizes, awards and scholarships.
- A lay summary of their research proposal, on a Word or PDF document (max. 200 words). It should clearly describe the aim of the research, the methodology and the potential significance of this study to their discipline. The language in the summary needs to be clear enough for any academic of any discipline to understand it. It should be written by the applicant and not by a supervisor or member of staff.
- Academic transcripts – including information on the grading scale/range of grades possible for that degree.
- Two references – applicants can either attach the references themselves, or ask their referees to send the references directly to the department (nominating unit).
- Reference Form One should relate to their most recently completed university programme/degree. It can be the same referee who submitted a reference as part of their admission application. They should use Reference Form One, please see document below.
- Reference Form Two should relate to their current or intended research programme/project – the one they’re seeking funding for. This reference MUST come from their research supervisor at UCL. If they’re a prospective student and do not have a supervisor yet, they should contact their department to confirm who their UCL supervisor will be. They should use Reference Form Two – please see the document below.
- 2. Fill in the relevant section of one applicant’s Research Scholarship cover sheet
The final section of the cover sheet is for nominating units to fill in.
- Fill in the nomination ranking.
- If you want to fill in any information that supports the student’s application regarding ranking or previous study, you can include it on this sheet. Also state whether any of your nominations should be considered for the UCL-CSC Research Scholarship.
- Combine all application documents into a single PDF for each applicant.
- 3. Add the applicant’s other documents to the PDF
You can either create a single pdf or print all the documents and then scan them into one PDF.
Add the following documents to the PDF:
- Lay summary (remove the formal research proposal if necessary)
- Academic transcripts (including clarification on the grading scale/range of grades).
- References – 1 from the student’s most recent study and 1 UCL supervisor reference.
Title the PDF ‘[applicant’s name] scholarship application’.
- 4. Make sure all the pages of the PDF are in the correct order
You should have all the application materials for one student in a single PDF document. Re-arrange the pages in the correct order if necessary.
Make sure the pages are in the following order:
- Research Scholarship cover sheet.
- Applicant’s CV.
- Applicant’s lay summary.
- Applicant’s academic transcripts.
- Both references.
Make sure you remove any blank pages or documents which are not necessary for the application.
- 5. Do steps 2 to 4 for your other applicant(s)
Each applicant should have a separate PDF containing all the documents for their application.
You can only submit two applicants in total, unless you’re submitting someone for one of the UCL- China Scholarship Council (CSC) Research Scholarships, in which case, you can submit three.
- 6. Send your nominations to the Student Funding Office
You’ll need to send your nominations via our new Microsoft Form (link below). The deadline is 4pm on Friday 27 January 2023.
- Open the MS form.
- Log in using your UCL single sign-on username and password.
- Enter your nominating unit and contact information, then click "Next".
- Enter the name and student number of your 1st ranked student in the relevant fields. Indicate whether they should also be considered for a CSC award.
- Upload the PDF application.
- Indicate whether you will be nominating a second student. If yes, proceed to an identical form for your second ranked student (and the same again if you have a third ranked student). If no, go to the end of the form.
- You should end on a page confirming your submission once the complete form has been submitted.
- 7. Notification of results
The Student Funding Office will notify departments, successful candidates and reserve candidates of the results by the week of 6 March 2023.
Once departments have received confirmation of the successful candidates from the Student Funding Office, they are welcome to contact all of the unsuccessful candidates that they have received applications from.