Before you start
Nominating units can put forward candidates for the following scholarships:
- Graduate Research Scholarships (GRS)
- Overseas Research Scholarships (ORS)
- UCL-China Scholarship Council (CSC) Research Scholarship.
The deadline for submitting nominations is 4pm on Friday, 24 January 2020.
Any candidate you nominate should be offered admission to UCL by the time of the selection meeting (usually mid-February).
- Check whether your department counts as a nominating unit.
- Make sure that any applicant you put forward has chosen UCL as their first choice.
- Submit your top 2 applicants (across the GRS, ORS and CSC schemes) in ranked order. (If you’d also like to nominate a student for one of the five UCL-CSC Research Scholarships, you may submit 3 nominations instead of 2. This additional nomination must be ranked with the other nominations).
- Make sure you follow the instructions below carefully. Incomplete or inaccurate applications will not be considered for funding.
- 1. Make sure you’re aware of what applicants need to submit
Review the list of documents applicants have been asked to submit.
Applicants must submit the following documents to their nominating unit:
- Research Scholarship cover sheet
- An up to date CV listing all publications, past or current prizes, awards and scholarships.
- A lay summary of their research proposal, on a Word or PDF document (max. 200 words). It should clearly describe the aim of the research, the methodology and the potential significance of this study to their discipline. The language in the summary needs to be clear enough for any academic of any discipline to understand it. It should be written by the applicant and not by a supervisor or member of staff.
- Academic transcripts – including information on the grading scale/range of grades possible for that degree.
- 2 References – applicants can either attach the references themselves, or ask their referees to send the references directly to the department (nominating unit).
- Reference 1 should relate to their most recently completed university programme/degree. It can be the same referee who submitted a reference as part their admission application. They should use thisReference Form for reference number 1.
- Reference 2 should relate to their current or intended research programme/project– the one they’re seeking funding for. This reference MUST come from their research supervisor at UCL. If they’re a prospective student and do not have a supervisor yet, they should contact their department to confirm who their UCL supervisor will be. They should use this Reference Form for reference number 2.
- 2. Fill in the relevant section of one applicant’s Research Scholarship cover sheet
The final section of the cover sheet is for nominating units to fill in.
- Fill in the nomination ranking.
- If you want to fill in any information that supports the student’s application regarding ranking or previous study, you can include it on this sheet. Also state whether any of your nominations should be considered for the UCL-CSC Research Scholarship.
- Combine all application documents into a single PDF for each applicant.
- 3. Add the applicant’s other documents to the PDF
You can either create a single pdf or print all the documents and then scan them into one PDF.
Add the following documents to the PDF:
- Lay summary (remove the formal research proposal if necessary)
- Academic transcripts (including clarification on the grading scale/range of grades).
- References – 1 from the student’s most recent study and 1 UCL supervisor reference.
Title the PDF ‘[applicant’s name] scholarship application’.
- 4. Make sure all the pages of the PDF are in the correct order
You should have all the application materials for one student in a single PDF document. Re-arrange the pages in the correct order if necessary.
Make sure the pages are in the following order:
- Research Scholarship cover sheet
- Applicant’s CV
- Applicant’s lay summary
- Applicant’s academic transcripts
- Both references
Make sure you remove any blank pages or documents which are not necessary for the application.
- 5. Do steps 2 to 4 for your other applicant(s)
Each applicant should have a separate PDF containing all the documents for their application.
You can only submit 2 applicants in total, unless you’re submitting someone for one of the UCL- China Scholarship Council (CSC) Research Scholarships, in which case, you can submit 3.
- 6. Send your nominations to the Student Funding Office
You’ll need to send your nominations via OneDrive. The deadline is 4pm on Friday, 24 January.
- Log into Outlook Web Access (OWA) using your UCL username and password.
- Open a ‘new message’
- Enter email@example.com in the ‘To’ field.
- Enter the name of your department/nominating unit in the ‘Subject’ field.
- Include the following information in the body of the email:
- the name of your nominating unit
- the nominations, in ranked order. (Include applicants for GRS, ORS and CSC in the same ranking).
- whether you’re putting any of your nominations forward for the UCL-CSC Research Scholarship.
Do not include any supporting information in the email, this should go in the relevant section of the Research Scholarship cover sheet.
- Attach a single, ordered PDF for each nominee.
- Once they are attached, for EACH document click on the downwards facing arrowhead in the bottom right hand corner [screenshot]
- Click ‘Upload to OneDrive – University College London’ From the dropdown menu that appears.
- When the upload to OneDrive is complete the attachment will have an icon with a cloud behind it.
- Once all attachments have been uploaded, the email can be sent to firstname.lastname@example.org and the attached documents will only be accessible by the recipient.
- 7. Notification of results
The Student Funding Office will notify departments, successful candidates and reserve candidates of the results by the week of 2 March 2020.
Any candidate who has not heard from the Student Funding Office by then can assume that their application has been unsuccessful.