Module Registration FAQs for Students
- Q1. What improvements have you made to module registration?
The following enhancements have been made to this year’s module registration process:
New look ‘My Modules’ display
The new ‘My Modules’ container provides direct access to your module selection information, making it easier to track the progress of your module registration activity as well as the approval status of your module selections.
See Q9. How can I access module registration? below for more details.
Completing module registration
You will no longer be required to complete module registration if all of your modules for the current year are compulsory. Your modules will be displayed in the ‘My Modules’ container.
You will need to complete module registration if you have to select at least one optional or elective module for your current year of study. Your selections will be displayed in the ‘My Modules’ container and you will be notified by email when your modules have been reviewed by the teaching and parent departments.
Enhanced programme diets
Improvements have been made to the 2018/19 programme diets (the term used for the set of compulsory, optional and elective modules associated with each year of a programme of study). The improved diets support clearer and more reliable decision making where your choices are less likely to be restricted. If you want to study a module outside of your recommended programme diet, the processes available to staff to facilitate this will continue to be supported.
See Q12. The module I want to take doesn’t appear in the selections available to me. Who should I contact? for more info.
- Q2. Why are module codes changing?
To enable improvements to be made to activities such as module registration, we have changed the way module information is stored in Portico, UCL’s student information system. New module codes have been introduced due to the change from course units to credits and the introduction of standard UK academic levels.
The academic content, teaching and assessment of modules will not be affected by these changes.
- Q3. Why are course units changing for undergraduates?
From 2018/19 we will be introducing a consistent credit framework across the institution that will align UCL with the majority of UK universities. To achieve this, course units (a term used to describe undergraduate units of learning) will be replaced by modules with credits, bringing undergraduate and postgraduate taught programmes in line.
1 course unit equates to 30 credits.
This is purely an administrative change and will not affect student choice of modules.
- Q4. What impact will these changes have on my academic record?
The codes for modules taken in 2017/18 or earlier will remain unchanged on your Portico record, including your academic transcript and, for undergraduates, your Higher Education Achievement Report (HEAR). From 2018/19 onwards the new module codes will be used on your Portico record and official documentation.
If you first enrolled on an undergraduate programme in 2017/18 or earlier and will be continuing your studies into 2018/19, your course units for all years of study will be updated to the new credit values on your Portico record and official documentation.
- Q5. Will the change from course units to credits affect my degree classification?
No. The method for calculating your undergraduate degree classification will not be affected by the transition from course units to credits.
- Q6. When do these changes take effect?
The new module codes and credit values came into effect on 1 August 2018.
The old module codes will continue to be used for the following activities that take place after 1 August 2018:
UCL Summer School (July - August 2018) Late Summer Assessments (August - September 2018) Postgraduate Exam Boards (September - November 2018) Resits/deferrals without additional tuition carried forward from 2017/18
- Q7. Which module codes will be used for reassessments and deferrals?
The module codes used for reassessments and deferrals carried forward from 2017/18 will depend on whether or not you will be receiving additional tuition.
If you are undertaking a deferral or repeating/substituting a module with further tuition in 2018/19, the assessment will be entered as a new module on your record for the current academic year with the new module code.
If you are undertaking a deferral or resitting a module without further tuition in 2018/19, the assessment will be recorded against the original 2017/18 module registration with the old module code.
- Q8. Are any other changes being made to modules?
Yes. Two further changes are being introduced along with the new module structure to improve the module registration process for you:
Information about the term(s) in which modules take place will now be available in Portico so you will be able to take this into account when registering your choices, making it easier for you to get a balanced selection of modules across the academic year.
You should still check the timetable for your module selections (which you can access via module registration in Portico) to ensure that your modules do not clash.
In line with the regulations, the level of study values previously used by UCL to indicate the level of a module have been replaced by the standard UK academic levels:
Former UCL Levels New UK Academic Levels First Level 4 Intermediate Level 5 Advanced Level 6 Masters Level 7
You will be able to see the academic level of modules when making your selections.
- Q9. How can I access module registration?
You can access module registration via the ‘My Studies’ page on Portico, where you will see a container labelled ‘My Modules’ which contains:
- a link to the module registration task (where appropriate)
- a link to a basic module directory
- details of your current module selections
- a link to further information about your selections, including the approval status for each module.
- Q10. I can’t see the link to complete module registration for 2018. What should I do?
You will not have access to the module registration link if:
- you have not yet completed enrolment (new students) or re-enrolment (continuing students)
- all of your modules for 2018/19 are compulsory (i.e. you do not need to select any modules)
- you have already submitted your module selections for the year
- you are registered on one of the following:
- a programme in the Slade School of Fine Art (except BA Fine Art year 2 students and affiliate students).
- an affiliate programme in the Centre for Languages and International Education
- a joint programme for which UCL is not the lead institution
If the exceptions above do not apply to you, please contact the Portico Helpdesk for assistance
- Q11. I am an affiliate student. Do I need to select different modules to UCL students?
When you select a module, the teaching department will determine if the standard assessment pattern is suitable for you or if you require an alternative assessment pattern (this usually occurs when students will not be in attendance for the main exam period). The teaching department will ensure you are assigned to the correct assessment pattern for each of your module selections.
- Q12. The module I want to take doesn’t appear in the selections available to me. Who should I contact?
If you are unable to find a particular module that you been advised should be available for your programme and year of study, please contact your department for further guidance.
- Q13. I have completed module registration but need to change one of my selections. How can I do this?
Once you have submitted your module selections for the year you will need to contact your department to request any changes. Your department will be able to amend your module selections, where appropriate, and you will be able to see where changes have been made in the ‘My Modules’ container on Portico.
- Q14. Will the new module codes be used in the Online Timetable, Moodle and Lecturecast?
Yes. All online services that use module information will use the new module codes.
- Q15. How will I be able to find past exam papers for my modules?
The Library hosted exam papers archive contains older module codes. You will be able to search for past exam papers by module title.
- Q16. What do the new module codes look like?
The new module codes consist of a four character prefix followed by a four digit reference number. For example, ANAT0001.
The four character prefixes, known as academic entities, represent departments, divisions, research centres or subject areas and have been used to indicate which department or division each module belongs to.