External Examining – EE UCL credentials & IT access

A reminder to Board Teams to set-up IT access and check UCL credentials for External Examiners.  We recommend the following tasks are completed and IT access is tested before the Exam Board.  

1. Create a Department Services System Person Visit for the 24-25 AY
   The Department Administrator or Computer Rep should create a Departmental 24-25 ‘Person Visit’ in Services System for all current External Examiners who require UCL visitor access.

NB: APQS create a Services System record and an initial ‘Person Visit’ as part of the nomination process. Board Teams need to create a separate Department ‘Person Visit’ each AY to enable IT access.

2. Check UCL ISD credentials
   Check External Examiners have a current UCL ISD password as the password may have expired since the previous Exam Board. There is ISD guidance on what to do if a user ID or password has been forgotten. A password reset can be requested via MyServices.

NB: Board Administrators can run the Portico Contact Report to find the External Examiner’s username, UPI and UCL email address. Please see Resources for Faculty and  Board Teams for further guidance.

3. Arrange access to Moodle etc

Once the EE have their login details, you can instruct them on how to access Moodle and/or AssessmentUCL.

Contact details for further information: 

• Please liaise with your Department Administrator and/or Department/Faculty Computer Rep for setting up a Services System ‘Person Visit’.
• Contact ISD via a MyServices request to reset a password.
• Contact externalexaminers@ucl.ac.uk for queries relating to changes to the External Examiners appointment or period of tenure or changes to the status of the Exam Board.