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Board Chairs response to External Examiners Reports

20 January 2025

Board Chairs task – On Portico enter a response to External Examiner reports within four weeks of submission

If you haven’t already submitted your departmental response to your External Examiner reports from the Autumn exam board period, please do so now and latest by 28th February.

Exam Board Chairs are responsible for ensuring that a departmental response is recorded on Portico within four weeks of the EE submitting their report. We will close any reports without responses on the 28th February, so please make sure you have uploaded your response by that date. Any reports without responses will need to provide offline responses and a list will be submitted to Quality and Standards Committee.

Please note that a response is still required even if the report is entirely positive (i.e. to thank the External Examiner for their report).

A response is also required for any issues flagged up in the quantitative questions (the questions in sections 1 & 2 with yes/no/NA answers).

Please ensure that your response is as detailed as possible includes:

1. Any further details on the EE recommendation that would be helpful to understanding the issue.

2. The action you will take

3. The person responsible

4. The timeframe for completion

Open reports can be found in the Portico Intray of the Board Administrators, Board Chair and Deputy Chair.

For further guidance around responding to External Examiner reports, please refer to the ‘Information for Board Teams: Annual Report and Responses FAQs’.

Please note that External Examiner reports cannot be closed (i.e. finalised) until a departmental response has been entered. Once closed, reports and departmental responses are made available to the External Examiners (via html file), Staff and Students (via their Portico page).

 


Contact details for further information: externalexaminers@ucl.ac.uk