Central Exam Timetable Data

This year the collection of information used for the scheduling of the central examination timetable will be undertaken via email rather than via Portico.  Email requests have been sent out via email to the relevant ELOs.

This task is NOT an opportunity to change assessment methods (e.g. Exam to Coursework).

The purpose of this exercise is to ensure that the details held on Portico for each examination to be centrally run and/or timetabled are accurate and to submit any timetabling requests. This information is then used to produce the central examination timetable. Please note that failure to carry out this task thoroughly may result in an incorrect timetable being published to students.

Assessment Operating Model 2024/25

The following exam delivery methods are available this year:

1. In-person pen and paper examinations (centrally organised exams will take place at the ExCel Centre)
2. Remote online examinations/time limited assessments (centrally organised exams will be delivered via WISEflow)
3. A limited number of in-person online exams to be run centrally over one week.  Requests for these have already been received. 
4. Departmentally managed assessments in the above categories, where you require us to set the date.

Take-Home Papers of 24-hours or more will no longer be included in the central timetable and departments will be expected to organise and schedule these themselves.

For remote online examinations which have more complex upload requirements (such as the scanning and collation of multiple pages); teaching departments have the option to add some additional time to account for this. We would expect any such changes to have Faculty approval.

In-Person Digital Examinations

Over the coming weeks the Digital Assessment Advisors will be looking at the requests for centrally organised in-person digital examinations and may get in touch to discuss the precise requirements and any technical constraints. 

The Exams Team will then contact the relevant departments to confirm which exams can be included and which cannot, and to discuss alternative arrangements where necessary. 

Please be aware that requests received do currently outstrip the number of desks/laptops that we will have available.

Resits 

If an examination has moved to/from in-person/online since last year, you may switch the resit candidates to the new delivery method.  This does not constitute a change of assessment method.

Use of Other Digital Platforms for Centrally Timetabled Examinations 

Where you would prefer to deliver a centrally timetabled online examination yourselves using a platform other than AssessmentUCL (e.g. Moodle); there will be a space for you to indicate this. 

Key Dates and Deadlines

Contact email for further information: examinations@ucl.ac.uk