Managing Centrally Managed Examinations on AssessmentUCL

All assessment instances (flows) for centrally timetabled examinations have now been created in AssessmentUCL.  

ELOs/Teaching Administrators should have automatically been attached to the flows for which they are responsible. This is based on the Exam Board ELO and Teaching Administrator information held in Portico. Further information on how staff are attached to flows can be found here.  If you find that you have not been attached to a flow for which you are responsible and are unable to resolve this yourself; then please contact the Central Assessment Team at examinations@ucl.ac.uk.  

There are a number of tasks which will need to be undertaken by ELOs, and some which will be undertaken be the Central Assessment Team, as summarised below:

Where teaching departments have opted to upload assessments themselves; these must be uploaded by 3 April. This will allow time for the Central Assessment Team to double check everything and prior to activating the assessment.  

Markers and Reviewers have been added automatically to flows based on data held in Portico and CMIS. You are free to add additional marks/reviewers as required.  

Please note that the following actions MUST NOT be carried out by any teaching department staff:  

• Do NOT amend dates and times of an examination (durations are as per the timetable)  
• Do NOT manually add students if missing from an assessment; contact the Central Assessment Team  
• Do NOT add academic staff as Managers on a flow as this will breach anonymity  
• Do NOT activate examinations – Central Assessment Team will do this after carrying out their checks  
• Do NOT add time adjustments for students with SoRAs. On centrally managed exams, these adjustments will have been calculated automatically and this refreshes overnight a SoRA has been updated or created. 

Additional Resources 

• For ‘how to’ guidance on the manager role: Manager Wiki Guide   
• For training & support options: Training & support page  
• For general AssessmentUCL guidance: AssessmentUCL Resource Centre 

Contact details for further information: examinations@ucl.ac.uk