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Responsibilities of the senior officers of UCL

Information about the responsibilities of senior Council officer, Vice-Provosts, Deans of Faculties, Pro-Vice-Provosts, and Heads of Professional Services.

On this page you will find the responsibilities for: 


     

    The President and Provost

    The President and Provost is the principal academic and administrative officer of UCL, and is UCL’s designated principal officer for the purposes of the Financial Memorandum with the Higher Education Funding Council for England (HEFCE). The Provost is appointed by Council, on the recommendation of a joint committee of Council and the Academic Board; is responsible to the Council; and works closely with its members, and especially with the Chair of Council. The essential role of the Provost is to provide leadership which ensures: that UCL’s development is guided by a clear sense of mission and strategic direction which is sensitive to changes in the social, economic and political environment within which UCL operates; that all UCL’s activities, across the full range of academic disciplines in which it conducts teaching and research, are properly resourced; and that UCL’s staff and students feel genuinely part of a vibrant academic community. As chief executive, the Provost is also the driving force of UCL’s system of governance.

    The Provost has crucial external roles to play in representing UCL both nationally and internationally, interacting with Government, seeking to influence the development of UK higher education, and developing UCL’s sources of funding, within the UK and abroad, and in seeking philanthropic support for UCL.


    Vice-Provosts

    The 6 Vice-Provosts are appointed by the Council, on the recommendation of the Provost, to assist and advise the Provost as required. The Vice-Provosts are members of the Provost’s Senior Management Team.

    Vice-Provost (Advancement)

    Vice-Provost (Education and Student Affairs)

    Vice-Provost (Enterprise)

    Vice-Provost (Health)

    Vice-Provost (International)

    Vice-Provost (Research)


    Deans of Faculties

    The Deans of UCL’s 11 faculties are members of the Provost’s Senior Management Team. The Deans’ principal duties include: to advise the Provost and Vice-Provosts concerned on academic strategy, staffing matters and resources for academic departments within their faculty (which includes monitoring and ensuring achievement of budgetary targets); to oversee quality assurance and enhancement in curricula and programme management at faculty level; to liaise with Faculty Tutors on undergraduate admissions and on student academic matters; to oversee examination matters at faculty level; and to co-ordinate faculty views on library, IT and other matters relating to education and information support.

    There are currently Deans of the Faculty for the following: 

    • Faculty of Arts and Humanities
    • Faculty of Brain Sciences
    • Faculty of the Built Environment
    • UCL Institute of Education
    • Faculty of Engineering Sciences
    • Faculty of Laws
    • Faculty of Life Sciences
    • Faculty of Mathematical and Physical Sciences
    • Faculty of Medical Sciences
    • Faculty of Population Health Sciences
    • Faculty of Social and Historical Sciences

    Pro-Vice-Provosts

    UCL’s Pro-Vice-Provosts are appointed by UCL’s President and Provost to assist and advise UCL in developing strategic relationships with key stake-holders, both regionally and in the wider global context. The Pro-Vice-Provosts report to the Vice-Provost (International).

    Appointment of 7 Pro-Vice-Provosts is currently in train and will be confirmed in due course. The 7 posts will cover the following regions:

    • Africa and the Middle East
    • East Asia (China; Hong Kong; Taiwan; South Korea; Japan; Australia; New Zealand; New Guinea; Pacific Islands)
    • South East Asia (Indonesia; Malaysia; Singapore; Cambodia; Laos; Thailand; Vietnam)
    • South Asia (India; Bangladesh; Nepal; Pakistan; Sri Lanka)
    • Europe (51 Independent states including 28 EU member states)
    • North America
    • Latin America

    Heads of Professional Services

    Director of Communications and Marketing

    The Director, as Head of the Communications and Marketing office, is responsible for: co-ordinating communications activity to maintain and promote the reputation of UCL with key internal and external audiences through a range of channels, including the news media, print and online activity, events, social media and face-to-face promotion activity; the provision of consultancy services to UCL faculties and departments to help them deliver effective local and targeted communications activity; the recruitment of international students; and the production of student marketing collateral for all prospective students.

    Director of Estates

    The Director, as head of UCL Estates, is responsible for the management of UCL’s estate, environmental sustainability and provision of estates and facilities management services. This includes, inter alia: strategic planning and development of the estate; delivering the estate capital investment programme; environmental sustainability policy and practice; maintenance of buildings and campus infrastructure owned and leased by UCL; property acquisitions and disposals; energy procurement and management; cleaning and waste services; mail; portering and transport; room and conference bookings; safety services; security and access systems; student residences management and development.

    Director of Finance and Business Affairs

    The Director, as head of UCL Finance and Business Affairs, is responsible for: the maximisation of resources available to UCL from HEFCE, the Research Councils, charities, and other grant-giving bodies; maintaining the integrity of UCL’s financial records, systems and source data; allocation of resources within UCL and budgetary control; preparation of annual financial statements; maintenance of financial discipline and control throughout UCL according to external and internal codes of practice; collection of student fees; procurement and purchasing; and the resource implications and general feasibility of proposed new developments. The Director of Finance and Business Affairs is a member of the Provost’s Senior Management Team.

    Director of Human Resources

    The Director of Human Resources, as head of the Human Resources (HR) Division, is responsible for the development and implementation of UCL’s HR Strategy and policy covering the areas of recruitment and retention, grading and remuneration, terms and conditions, performance and absence management, employee relations, occupational health and welfare, staff development and training, management information and equal opportunities in employment. The HR Division provides advice and administrative support to managers and staff on all employment-related matters including payroll and pensions, as well as opportunities for staff development and training.

    Director of Information Services

    The Information Services Division (ISD) provides a wide range of IT services to the university including the central administrative systems, learning & teaching services such as Moodle and research services such as Legion, the university’s high performance computer. In addition, ISD also provides the core IT infrastructure for the university including networks, datacentres and PCs. The Director is responsible for leadership and management of the Division and also leads the development and implementation of UCL’s Information Strategy.

    Director of Library Services

    The Director is responsible for UCL Library Services, one of the largest research-led library and information services in the UK. It comprises 17 library sites which together make up the UCL family of libraries. The Library’s digital portfolio is particularly strong, and it is a priority to add as much content as possible to the Library’s offerings in digital form. As Copyright Officer, the Director also oversees UCL’s Copyright and IPR policy frameworks, and advises on copyright/IPR issues for staff and students.

    Director of Planning

    The Director, as Head of the Planning Division, is responsible for facilitating the development of integrated plans across UCL’s faculties, Professional Services Divisions and Vice-Provost offices. This includes aligning medium-term plans to UCL 2034, ensuring that plans are operationally feasible, and identifying and managing strategic risks. The Planning team works closely with Deans, Directors of Professional Services and Vice-Provosts to ensure that senior staff have understood the full set of plans and their implications.

    Director of Culture

    The Director is responsible for ensuring that UCL’s museums and collections enhance and support the University’s research and teaching activity, play a key role in its public engagement work, and support its international strategy. The department runs the three UCL museums open to the public and supports the many departmental collections actively used in teaching. The Public Engagement team works across UCL to support public engagement by staff and students at all levels, providing training and advice and brokering partnerships.

    Registrar

    The Registrar, as head of Student and Registry Services, is responsible for: the provision of student services and administration of student matters from access and admissions through to graduation; UCL’s procedures relating to student discipline etc, student academic appeals and complaints and petitions to the Office of the Independent Adjudicator; administration of student financial support and student welfare advice and support more generally; co-ordination of UCL’s formal committee operations (including the servicing of Council and Academic Board; maintaining UCL’s Charter, Statutes and  Regulations for Management); co-ordination of UCL’s academic quality management and enhancement operations; co-ordination of UCL’s research governance framework; administration of senior academic appointments.