Information on Right to Work checks for External Examiners
December 2022 Please note that the requirements for UG External Examiners and PGT External Examiners are different: For UG External Examiners: HR has confirmed that RtW verification checks need to be carried out only at the start of a UG External Examiner’s appointment. This is a one-off check and lasts for the duration of the 4 year appointment.
Verified Right to Work checks for Undergraduate External Examiners Examination Board teams are advised that the Government’s requirements changed on 01 October 2022, and that Coronavirus-adjusted remote checks are no longer valid. Instead an in-person or a Home Office online Right to Work check must be conducted for all new Undergraduate External Examiners in the first year of their appointment. RtW verification is required for all UG External Examiners who are resident in or travelling to the UK. You will be asked to provide this at the start of their appointment. RtW verification is not required for any UG External Examiners who reside abroad and are not travelling to the UK for EE duties. However, we do still require proof of identity, so you will be asked at the time of their appointment to provide a scan of their RtW evidence, but you do not need to include with that a verification text. Please read the HR guidance for acceptable Right to Work documentation and undertaking Right to Work verification checks as the Government’s requirements changed on 01 October 2022. https://www.ucl.ac.uk/human-resources/working-ucl/hr-services/immigration/guide-right-work-checks
Academic Services will cover External Examiners’ expenses for one in-person visit to check Right to Work which should take place early in the Academic Year (as is feasible). You are advised to combine the External Examiner’s in-person Right to Work check visit with, for example, a departmental induction event/meeting with students and the wider team.
If you have any queries about Right to Work documentation or the verification process, please ask your Department’s HR Contact for guidance.
Further Guidance:
For PGT External Examiners: We do not require RtW evidence for PGT External Examiners at all. This means that you are not required to collect this information from your PGT EEs at any point, and should delete or destroy any evidence that you have saved on file.
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