Academic Manual

Module Selection

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4.7 Module Selection

4.7.1

General

1. UCL decides the combinations of modules students may follow.
2. Students are expected only to select modules offered by UCL unless otherwise specified in the regulations for individual degree programmes.
3. Some degree programmes have all compulsory modules.
4. UCL Departments/Divisions are free to develop not only combinations of modules which form, or fall within, one or more of the conventional subjects, but also combinations which fall across the boundaries of Faculties, but which still, in the opinion of the department/division and UCL, form a coherent degree programme.
5.  Modules in a programme diet can be identified as being:
  a) Compulsory: Students registered on a programme must enrol on modules deemed compulsory for that programme of study. These are identified by the letter ‘C’ in the programme diet on Portico, UCL’s student records system. 
  b) Optional: Optional modules provide students with a choice of specified options for their programme and are identified by the letter ‘O’ in the programme diet on Portico. Student selection of optional modules is subject to the overarching rules governing the programme diet.
  c) Elective: Elective modules are not specified on a programme diet and are identified by the letter ‘E’ on Portico. Student selection of elective modules is subject to the overarching rules governing the programme diet.  
6. For further information see Chapter 3: Programme and Module Approval and Amendment Framework.
7. Students selecting optional or elective modules should, in the first instance, seek approval from the home department/division for their degree programme before enrolling on any modules that are not specified in the literature relating to their chosen programme. 

4.7.2

Number of Undergraduate Course Units to be Selected in an Academic Year 

1. The following course unit quotas apply to standard UCL programmes operating under the Harmonised Scheme of Award. Where a programme derogates from this structure, further details can be found in Chapter 8: Derogations and Variations and in local programme literature.
2. Standard UCL undergraduate programmes consist of a total of four course units in an academic year.         
3.  Full-time students (except repeating students) must enrol on a total of four course units and students registered as part-time (except repeating students) must enrol on a total of two course units in an academic year.
4.  With the exception of those who have received approval to re-attend a failed course unit or attend a substitute for a withdrawn or failed course unit, full-time students will not be permitted to register on more than a total of four course units in any one year.
5. Students cannot enrol on a course unit or intercollegiate course where the academic assessment is deemed to overlap with any course unit assessment which they have already taken and passed.
6.  Part-time students will not be permitted to register on more than a total of two course units.
  Further guidance
1.  In exceptional circumstances UCL Academic Policy and Quality Assurance on behalf of the Vice-Provost (Education and Student Affairs) may allow students to exceed this maximum. 
2.  Where a student follows a course unit during the long vacation, the value of that course unit shall be assigned to either the previous or next year as appropriate, but overall in neither year may the total exceed the maximum of four course units.
3.  Permission to allow students to exceed the maximum requires a suspension of UCL regulations for students and can be granted on a case-by-case basis by UCL Academic Policy and Quality Assurance on behalf of the Vice-Provost (Education and Student Affairs), supported by the Faculty Tutor, except where substitution of course units has been agreed.
4.  Any cases in support should be sent for consideration by UCL Academic Policy and Quality Assurance on behalf of the Vice-Provost (Education and Student Affairs) via UCL Student Records. It should be noted that such requests are rarely approved.
5.  Students are permitted to attend course units up to the value of one whole course unit, as a substituted course unit in addition to the four course units permissible in an academic session if they failed a course unit or withdrew from examination of a course unit in the preceding session. 

4.7.3

Selection of Modules from Outside UCL

1. Students must select modules offered by UCL unless the option to select modules from outside UCL is clearly specified in information about their degree programme.
2. Where modules can be selected outside UCL, the University of London or other Higher Education provider is responsible for the management of the student experience for that module. This includes academic assessment, examination re-sits, disciplinary, appeal and complaints procedures.
3. The other Higher Education provider is also responsible for notifying UCL of the students’ academic achievement for their assessment record and transcript.
  Further guidance
1. When specified within the regulations for the programme of study, students can select modules from other educational institutions in place of UCL modules. 
2. For educational and administrative reasons, the institution providing the module (known as the principal provider) ‘owns’ the module, and is therefore responsible for awarding credit and has responsibility for quality assurance of the teaching and learning experience. It also takes the primary role in assessing and confirming student achievement on the particular module.
3.  Students should note that other institutions may operate different marking systems and regulations for the award of credit. They should also note that the academic year at other institutions may be different and their examinations may not necessarily take place during the normal UCL examination period.
  Taught Postgraduate Modules
4. On taught postgraduate programmes, before students can select these courses, UCL approval must be granted to any student wishing to enrol on a module at another institution and evidence provided from the institution offering the module that they are willing to accept the student. Approval is granted by UCL Academic Policy and Quality Assurance on behalf of the Vice-Provost (Education and Student Affairs). 
5.  Approval is usually restricted to another institution within the University of London. However it should be noted that, in some cases, agreements between UCL and other institutions are in place.
6. Departments/ Divisions, Faculties and UCL Student Records can give guidance on this. Cases in support for any such request should be made via UCL Student Records

4.7.4

Deadlines for Module Selection

1. Module selection is available for all eligible students after enrolment has been completed. Students must select all modules they wish to take within that academic year.
2. Module verification will open towards the end of term 1 for students to verify their choices for that academic year. Students must contact their home Department if they intend to make any changes to their module selections.
3. Student module selections must be approved by Departments (see Section 4.7.5 for further details).
4.  All relevant tasks above are completed through Portico, and must be completed by the following deadlines:
    September starters January starters  
  Student module selection  October (Term 1, Week 3) January (Term 2, Week 2)   
  Departmental approval of student module selections October (Term 1, Week 5)  January (Term 2, Week 3)   
   Student module verification  December (Term 1, Week 11) Not applicable   
  Departmental amendment of student module selections  December (Term 1, Week 12)  Not applicable  
4. Exact deadlines will be made available each year via Portico within the ‘Module Selection Task’, and the Student Registry Services calendar.
5. The examination timetable will be based upon the module selection information that is recorded on Portico at the end of December (Term 1 Week 12) for September starters, and at the end of January (Term 2, Week 3) for January starters. Failure to adhere to the deadlines may result in an incorrect examination timetable for candidates.

4.7.5

Confirmation of Selection

1. All selections are provisional until they have been confirmed both by teaching and home Departments/Divisions, when these are not the same. 
  i) A ‘teaching’ department/division is the department/division that is responsible for the delivery of a module to students and is responsible for the assessment of students enrolled on the module.
  ii) A ‘home’ department/division is the department/division responsible for the programme on which a student is registered.
  iii) In many cases the teaching and home department/division are the same.
2. Confirmation of module selection by both the teaching and home Departments/Divisions (when these are not the same) is the indication of UCL approval that the modules selected have met the requirements for an individual programme of study.
3. If approval is not given, students should seek academic advice from their Personal Tutor or other staff in the home department/division.

4.7.6

Change of Module Selection

1. An application for changes in module selection requires UCL approval. Transfer between modules cannot be guaranteed.
2. There must be places available and the changes must be consistent with the student’s programme of study.
3. The deadline for the transfer between modules is December (Term 1, Week 12) for September starters and January (Term 2, Week 3) for January starters.
  Further guidance
1. Students who are in any doubt about the modules they have selected should discuss the matter with their Personal Tutor immediately and with their Departmental/Divisional Tutor when appropriate. Information on module selection is recorded on Portico.
2. Unless stated to the contrary, it will be assumed that a change of module selection will be effective from the start of the current session.

4.7.7

Deadlines for the Completion of Changes to Module Selections

1. UCL approval for a student’s programme of study has been conferred once the deadlines, set by UCL, for the completion of module selection have passed. 
2. This includes any changes to module selection within the same department/division and Faculty or between two Departments/Divisions or Faculties.
3. The requirements of the relevant degree programme scheme of award must be satisfied at the time of transfer.
4. Any amendment to an individual programme of study thereafter requires special permission from UCL.

4.7.8

Withdrawing from a Module after the deadline

1. Students wishing to withdraw from a module after the deadline should seek advice from the Programme Organiser and/or UCL Student Records
2. Students who absent themselves without prior approval from any assessment will be marked as being absent and deemed to have made an attempt. Therefore any further attempt will be determined as a second attempt.
3. Students should refer to Chapter 4: Assessment Framework for Taught Programmes for further information on deferring an assessment.