Academic Manual

Authorised Absence for Students on a Tier 4 Visa

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4.4 Authorised Absence for Students on a Tier 4 Visa

1. Where a student is studying at UCL under a Tier 4 visa and they are absent from UCL due to short-term illness or other extenuating circumstances the student must obtain authorisation from UCL under the following procedures:
  Download the Authorised Absence Application Form.

  i)
Any absence must be authorised by UCL. When considering an application for authorised absence UCL will take into consideration the student’s ability to keep up with their studies and complete assessments, including sitting examinations.
  ii)
Where a student is absent from lectures, seminars, tutorials and other teaching and learning events due to illness or other extenuating circumstances, the student must inform their Departmental Tutor/Programme Leader as soon as possible and within 48 hours of the absence.
  iii)
Where a student is absent from lectures, seminars, tutorials and other teaching and learning events on medical grounds for up to 7 consecutive days, the student can self-certify their absence. (Students should however note that they must obtain a medical note from a registered medical practitioner if the absence affects their ability to sit an examination or submit a piece of work for summative assessment. In such cases, students must follow the procedures set out in Chapter 4, Section 6: Extenuating Circumstances).
  iv)
Where a student is absent from lectures, seminars, tutorials and other teaching and learning events on medical grounds for more than 7 consecutive days, the student must submit a medical note from a registered medical practitioner.
  v)
Where a student is absent from lectures, seminars, tutorials and other teaching and learning events due to non-medical extenuating circumstances, the student will be required to provide information on the circumstances, together with appropriate supporting evidence. Chapter 4, Section 6: Extenuating Circumstances provides further guidance on acceptable forms of evidence.
  vi)
Absences of up to 7 consecutive days can be authorised by the Departmental Tutor/Programme Leader. 
  vii)
Absences of up to 14 consecutive days must be authorised by the Faculty Tutor.
  viii)
Absences will not normally be authorised for a period of more than 14 consecutive days. In such cases, students should consider an Interruption of Study (see Section 4.6). In exceptional circumstances, applications for authorised absence of more than 14 consecutive days may be considered by UCL Academic Policy and Quality Assurance on behalf of the Vice-Provost (Education & Student Affairs). However under Tier 4 (General) visa permission an absence cannot exceed 60 days.
2. Where a student’s attendance or performance at assessment is affected by such an absence, and they meet the relevant criteria, the student will also need to submit a separate claim for Extenuating Circumstances following the procedures in Chapter 4, Section 6: Extenuating Circumstances.