New Late Summer Assessment Period for 2017-18

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New Late Summer Assessment Period for 2017-18

In response to student and staff feedback, and to align UCL with other UK universities, UCL will be implementing a new Late Summer Assessment Period at the end of 2017-18 for students who need to undertake a Resit or Deferral.

Please note that this briefing is designed to summarise the main regulations which apply to the majority of UCL students. It should not be viewed as a replacement for familiarising yourself with UCL’s regulations for the programme and academic session on which you are enrolled.

Note on Course Unit System

Whilst the majority of UCL programmes operate ‘modules’ and ‘credits’ in line with other UK universities, some programmes are still operating under the ‘course unit’ system for 2017-18. The following should be noted:

  • Wherever the regulations refer to ‘modules’, this includes the synonym ‘course units’
  • 30 credits = 1 course unit
  • 60 credits = 2 course units, etc.

Criteria for Reassessment

1. If you fail one or more modules (course units) the Board of Examiners may offer you a Reassessment opportunity. Depending on the amount of failure, this may take the form of either a Resit or a Repeat

2. If your assessment has been affected by Extenuating Circumstances (ECs) you may be offered a Deferral i.e. a ‘new first attempt’ or a ‘new second attempt’.

3. There are some circumstances in which you will not be offered another attempt:

  • If you are an Undergraduate finalist and you meet the Award Requirements you will not be offered a Resit.
  • If you are eligible for Graduate or Taught Postgraduate Condonement your marks will be Condoned and you will not be offered a Resit.
  • You cannot be reassessed in a passed module (unless you have valid ECs).
  • You might not be allowed a second attempt if you have been excluded for academic insufficiency, academic misconduct or disciplinary issues.

4. You will be permitted a maximum of two attempts at any given assessment.

5. Undergraduate Referred Assessment has been replaced by Late Summer Resits from 2017-18 onwards.

Full regulations: Consequences of Failure

Reassessment Marks

1. If you enrol on a module (course unit) for the first time in the 2017-18 academic session, the marks for any modules passed at the second attempt will be capped at the Pass Mark - 40% for modules at First, Intermediate and Advanced level (‘levels 4, 5 and 6’) and 50% for modules at Masters level (‘level 7’). This includes Resits and Repeats.

2. If you undertake a Deferral of your first attempt, your module marks will not be capped.

3. If you undertake a Deferral of your second attempt (i.e. you have ECs on a Resit or Repeat), your module marks will be capped at the Pass Mark (i.e. the existing cap will not be removed).

4. If you are undertaking reassessments left over from the 2016-17 academic session, the 2016-17 regulations will still apply. This means that your marks will not be capped for those modules.

5. If you are a Taught Postgraduate student and you are fully enrolled on the 2017-18 academic session, you will now be eligible for a Merit or Distinction classification even if you have a Resit, Repeat or Condoned mark in your profile, provided that you meet all the other Merit or Distinction criteria.

6. However if you are only undertaking reassessments left over from the 2016-17 academic session, the 2016-17 regulations will still apply. This means that reassessed modules will not be capped but your classification will be capped if you have a Resit, Repeat or Condoned mark in your profile.

Full regulations: Consequences of Failure

Resits

1. The following will apply if:

  • You are an Undergraduate Non-finalist
  • You are an Undergraduate Finalist but you do not meet the Award Requirements
  • You are a Taught Postgraduate or Graduate student but you do not meet the Condonement criteria.

2. If you fail a Dissertation or Research Project, reassessment should take the form of a Resit. However your Programme Board of Examiners may decide that, in its academic judgement, the extent of failure is such that you need additional supervision to retrieve that failure. As a result, you may be required to Repeat the Dissertation/ Research Project with attendance and fees.

3. For all other modules, if you fail 60 taught credits (2 course units) or fewer, and you meet the criteria for Reassessment, you will be required to Resit the failed module(s) at the next available opportunity, which is usually in the Late Summer Assessment Period.

4. You will not receive any additional tuition for a Resit and will not pay any additional fees.

5. You will be reassessed in only the failed module components (the whole module mark will be capped at a Pass).

6. Reasonable Adjustments are available if you have a disability or other long-term condition.

7. Special Examination Arrangements are available if you need adjustments for unseen written examinations.

8. If your performance in the Resit might be affected by illness or other Extenuating Circumstances, you must ensure that you submit a claim for ECs as soon as possible and within one week of the EC taking place. 

9. It is not possible to substitute a failed module with another module as there is no additional teaching.

10. Where it is impossible for UCL to offer a particular method of assessment as a Late Summer Resit, an alternative method of assessment will be agreed with the External Examiner.

Masters Students

11. If you are required to Resit your Masters Dissertation/ Research project, the deadline for resubmission will be set by your Department and will be on or before 31 January (30 April for January-start programmes).

12. To be fair to students who have passed their taught modules, Masters students who are required to Resit or Repeat taught modules will not be given an extension on their Dissertation/ Research Project i.e. reassessment is not an Extenuating Circumstance.

Full regulations: Resitting a Module

Repeats

1. If you fail a Dissertation or Research Project that is worth more than 60 credits, reassessment should take the form of a Resit. However your Programme Board of Examiners may decide that, in its academic judgement, the extent of failure is such that you need additional supervision to retrieve that failure. As a result, you may be required to Repeat the Dissertation/ Research Project with attendance and fees.

2. For all other modules/ course units, if you fail more than 60 credits (2 course units) you will normally be required to Repeat the failed modules in the following academic year, with tuition, attendance and fees. If you are an Undergraduate non-finalist, you will not be able to commence the next level of study until the Repeat is successfully passed – the Repeat cannot be undertaken alongside the next year’s modules.

3. You will repeat all the components of the failed module(s) since module content and component weightings may change from year to year. The module mark will be capped at a Pass.

4. Tuition fees will be charged pro-rata to the amount of credits/ course units being repeated.

5. Reasonable Adjustments are available if you have a disability or other long-term condition.

6. Special Examination Arrangements are available if you need adjustments for unseen written examinations.

7. If your performance in the Repeat might be affected by illness or other Extenuating Circumstances, you must ensure that you submit a claim for ECs as soon as possible and within one week of the circumstance taking place.

8. Departmental Tutors can approve the substitution of modules in up to 30 credits (1 course unit) in any one year (60/ 2 cu across the whole programme). Substitutions can be approved for a greater number of credits if, for example, a module or course unit will not be running.

9. Failure in more than 60 credits (2 course units) typically requires additional tuition to attain the academic standards required by UCL. However UCL understands that Repeating may be difficult for some students because of the additional tuition fees. If you do not think you can undertake a Repeat you can ask your Board of Examiners to consider permitting you to Resit the modules in the Late Summer instead:

  • You should think carefully about whether this is the right decision for you as it will mean undertaking a high volume of reassessment within a short time frame. The Resits will count as your second and final attempt, and you will not be able to undertake a Repeat if you fail the Resits. UCL will not be able to consider the volume of Resits as grounds for Extenuating Circumstances or complaint. The Board of Examiners will consider these issues when looking at your request - please note that the Board may decide that a Resit is not appropriate.
  • Requests need to be submitted to your Department as soon as possible - UCL Examinations Office need to be notified by 29 June 2018 to be able to include you in the Late Summer Assessments exam timetable.

Full regulations: Repeating a Module

Deferrals

1. If you have valid Extenuating Circumstances (ECs) on your first attempt, you may be eligible for a new first attempt. If you have ECs on your second attempt (i.e. on a Resit or Repeat) you may be eligible for a new second attempt.

2. Deferrals can be offered ‘with or without tuition’ by the Extenuating Circumstances Panel (other forms of mitigation are also available – please see the Extenuating Circumstances regulations for details).

3. Deferrals without Tuition are normally undertaken in the Late Summer but may be set at another time suitable for you – for example, you might interrupt and take the Deferral without Tuition in the following academic year, or a Masters Dissertation/ Research Project will need to be submitted during the following academic year. You will not undertake any additional tuition (although you may be offered a tutorial at your Department’s discretion) and you will not pay additional fees. You will be assessed in only the components affected by the EC.

4. Deferrals with Tuition are undertaken in the following academic year and involve attendance, tuition and fees. This will be avoided where possible but may be necessary if, for example, your EC means that you have missed a significant amount of teaching. You will be assessed in all components since content and component weightings may change from year to year. Tuition fees will be charged pro-rata to the amount of credits/ course units being undertaken.

5. In a maximum of 30 credits (1 course unit), the EC Panel may permit you to undertake a Deferral with Tuition whilst enrolling on the next year of the programme.

6. If you have a combination of Deferrals and Reassessment, Deferrals will not be counted as ‘failed’ credits (course units) when determining whether you should Resit in the Late Summer or Repeat in the following academic session.

7. Deferrals will normally be undertaken before your eligibility for Condonement, Progression or Award is considered.

8. Reasonable Adjustments are available if you have a disability or other long-term condition.

9. Special Examination Arrangements are available if you need adjustments for unseen written examinations.

10. If your performance in the Deferral might be affected by illness or other Extenuating Circumstances, you must ensure that you submit a new claim for ECs as soon as possible, and within one week of the EC taking place. 

Full regulations: Deferred Assessment