Non-Ionising Radiation Safety Sub-Committee: terms of reference

Information regarding the Non-Ionising Radiation Safety Sub-Committee's responsibilities.

Purpose

The Work Health and Safety Committee (WHSC) has established the Non-Ionising Radiation Safety Sub-Committee (NIRSSC) to make recommendations regarding non-ionising radiation safety.  The NIRSSC will advise the WHSC when a topic is or could be considered a significant hazard.  The NIRSSC is a management committee.

Organisation and meetings

1. Make recommendations to WHSC for final consultation and decisions via submission of a paper and addition to the WHSC agenda.
2. Take and respond to any particular or general direction given by the WHSC.
3. Agree annually with the WHSC the scope of the topics covered by the NIRSSC including the requirement to establish or continue any work groups.

• Review the terms of reference annually and document the discussion and action required. 
• Provide quarterly and annual reports to WHSC.
• Set the number of meetings per year.
• Set the number of members and number required for a quorum.
• Set, if required, any additional training or competence requirements for members including the Chair.
• Set key performance measures.

Duties and responsibilities

1. To advise UMC, through WHSC, on all matters relating to non-ionising radiation safety at UCL.
2. To propose, develop, approve, monitor and report on the implementation and effectiveness of UCL’s policy and safety standards for work with non-ionising radiation.
3. A standard agenda will be followed at each meeting, incorporating the following items as a minimum:

• Reports from the UCL Radiation Protection Team.
• Updates from Faculty Representatives.
• Review of any accidents, incidents or near misses relating to non-ionising radiation.
• Review of action information from Safety Services’ assurance programme.

• Agree any matters that should be communicated to relevant stakeholders, including, but not limited to, Heads of Department, Departmental Safety Officers, Laser Safety Officers, equipment managers.

• Agree any matters to escalate to WHSC, which will be communicated via the quarterly report.

A quorum of a minimum of five members including two faculty representatives are required for the meeting to go ahead.

 

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