Chapter 3.6 - UCL Safety Services responsibilities

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• UCL Safety Services
• Director of Safety Services

UCL Safety Services

Administratively, UCL employs within UCL Estates Division, and in accordance with the Management of Health and Safety at Work Regulations 1999, a number of competent Safety Advisers forming UCL Safety Services.

UCL Safety Services provides an independent source of competent safety advice across UCL and is responsible for the provision of the following services:

• Development of UCL Safety Policy, UCL Safety Standards, UCL Safety Guidance and supporting systems and tools.
• Competent safety advice at all levels within UCL.
• The coaching of UCL management in good safety management practice.
• Investigation of serious accidents or high potential incidents.
• Safety training.
• Liaison with enforcing authorities.
• Inspections of hazard areas and risk based safety audits.

Competent fire safety advice is provided by the Fire Safety Team in the Estates Division. The activities of the Fire Safety Team are organised and arranged under a documented management system contained in the Operations Manual which provides assurance of quality of work and deliverables which is subject to third-party certification under the British Approvals for Fire Equipment (BAFE) SP205-1 Scheme and National Security Inspectorate (NSI) Silver.

Director of Safety Services

The Director of Safety Services has responsibility for the development and review of UCL’s Safety Policy and strategy and the development, management and review of the provision of independent safety advice on behalf of UCL in support of the policy and strategy including:

• Development, review and evaluation of the safety management system to ensure it is fit for purpose and promotes continuous improvement.
• Review of departmental organisation and arrangements which support the aims and objectives of this Policy.
• Identification, delivery and review of safety training needs for UCL.
• Reporting to the HSC and senior management on UCL’s safety performance.
• Acting as the professional head for all safety advice and ensuring that adequate arrangements are in place to provide: 
  • Competent safety advice at all levels within UCL and for all areas of safety risk.
  • Focussed operational support to key risk activities.
  • Such monitoring, auditing and reviews as are required to give Council assurance that the management of safety at UCL is adequate and that risks are adequately controlled.
• The Director of Services, on authority from the WHSC, is responsible for ensuring the appointment of specialist safety roles.