Roles and Responsibilities

Responsibility for health and safety cascades through the organisation from the President and Provost to each individual.

Responsibilities 

---

Responsibilities are allocated based on the principle that you are responsible for the work under your control, for those working under your control and for the people who are affected by your work.

Safety Responsibilities arranged in the PDCA management cycle can be found at the following links:

> Head of Department safety responsibilities

> Departmental Managers, Principle Investigators and Supervisors safety responsibilities

> UCL Employees safety responsibilities

> Students and Visitors safety responsibilities

Roles

---

In accordance with UCL's Safety Management System, each Head of Department shall appoint where appropriate the following Departmental Safety Roles.

General roles

Role	Description	Responsibilities
Departmental Safety Officer (DSO)	To assist the HoD in the creation, development, monitoring and review of the Department's arrangements for safe working	DSO pdf
Display Screen Equipment (DSE) Assessor	To provide an essential advisory role looking at workstation set-up and assist managers in reviewing more complex cases.	DSE Assessor pdf
Fire Evacuation Marshal (FEM)	To evacuate their allocated area when the alarm is activated. Maintain their allocated area in a fire safe condition by carrying out checks on fire equipment, escape routes and fire doors etc	FEM (TN080) pdf
Senior Fire Evacuation Marshal (SFEM)	To co-ordinate the activities of the FEMs and to liaise with other SFEMs, the Fire Brigade, Security and maintenance staff	SFEM (TN080) pdf
Responsible Persons Register (RPR) Co-ordinator	To maintain the Responsible Persons Register by ensuring role holder information is kept up to date	RPR Co-ordinator.pdf
Incident Co-ordinator	To receive notification of incidents and to ensure they are investigated	Incident Co-ordinator pdf
Off-site Work Co-ordinator	Co-ordinate departmental off-site work activities by receiving and storing information relevant to the off-site work	Off-site Work Co-ordinator.pdf
First Aider (FAW)	Person who holds a valid First Aid at Work (FAW) Certificate. This role can be filled by an individual from a different department but located in the same building	FAW
First Aider (EFAW)	Person who holds a valid Emergency First Aid at Work (EFAW) Certificate. This role can be filled by an individual from a different department but located in the same building	EFAW
Chair of Departmental Safety Committee (SC)	Member of departmental staff who has the authority to authorise committee decisions	See description
Safety Champion	A member of the departmental senior management team who has a specific focus on health and safety on behalf of the senior management team	See description

Specialist roles

Role	Description	Responsibilities
Radiation Protection Supervisor (RPS)	Mandatory for departments using ionising radiations to ensure compliance with Local Rules and EA permits	Radiation Protection Supervisor (login required)
Genetic Modification Safety Officer (GMSO)	Mandatory for departments working with genetically modified organisms	GMSO pdf
Laser Safety Officer	Mandatory for departments working with Class 3 and above lasers	See page 4 of the AOR Standard
Appointed Person - Flammable Gas	To co-ordinate the use of flammable gases in the department	See description
Appointed Person - Statutory Testing	To ensure relevant equipment is on the register and to act as a point of contact	See description
Appointed Person - Controlled Materials	Compile and maintain an inventory of Controlled Materials	See description
Appointed Person - Legionella	To maintain a list of relevant equipment and to act as a point of contact	See description
Euratom Inventory Co-ordinator	Nominated person in any UCL department holding nuclear material (anything containing Uranium, Thorium or Plutonium)	Euratom Inventory Co-ordinator
Face Fit Tester	Nominated person in any UCL department with adequate training and knowledge of fit testing Respiratory Protective Equipment	Responsibilities of a Face Fit Tester