Managing young workers at UCL

Young people bring energy and fresh ideas to UCL – but they are also more vulnerable to harm. Inexperience, limited hazard awareness, and sometimes physical or emotional immaturity mean they need extra care and supervision.

Who counts as a young worker?

Under UK law, anyone aged 16 or 17 is considered a young person. Even if they’re here mainly to learn, UCL takes on the same legal responsibilities as any employer during their placement.

Why does this matter?

Young workers are statistically more likely to have accidents, particularly during their first few weeks. They may feel pressure to fit in, avoid asking questions, or take shortcuts. That’s why clear communication and close supervision are essential. 

What do UCL departments need to do?

• Planning: Prepare in advance for your young worker’s placement. Map out daily tasks, confirm appropriate supervision for each activity, and ensure someone is always available to provide guidance and answer questions.
• Risk assessment: Complete a specific risk assessment for the young person's placement prior to their start date. Consider their maturity, experience, and the tasks involved. High-risk areas like workshops or labs need extra attention.
• Induction and supervision: Keep instructions simple, demonstrate tasks, and check understanding. Assign a named supervisor or mentor. 
• Legal limits: Under-18s can’t work more than eight hours a day or 40 hours a week. They need proper breaks and rest periods. Certain tasks – like using dangerous machinery or working with hazardous substances – are off-limits.
• Communication: Stay in touch with the school or college that referred them. Share risk assessments and make sure everyone understands the arrangements.

Finally, create a supportive environment. Young workers may hesitate to speak up, so don't make assumptions about prior knowledge. Encourage questions, check in regularly, and avoid unrealistic expectations. With the right approach, placements can be safe, positive, and a great learning experience for them.

Further information

• UCL Safety Services Young Persons – Guidance on managing under‑18s with advice on induction, restricted tasks, working hours, and supervision.
• UCL HR policy on internships and work experience – Clarifies internship types, legal distinctions, and management responsibilities.
• HSE Employer guidance for young workers – Covers legal duties, risk factors, training, supervision, and work experience placements. 
• HSE Legal requirements and working hours – Detailed guidance on the law for under‑18s, including rest breaks and prohibited tasks.

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