What we do
Responsible for developing and implementing UCL’s research management policies, processes and systems including:
- Continued development and support of Worktribe Research Management (PAGS Project)
- Provision and development of research management information / research reporting
- Continued improvement of research management processes, guidance and training
The team provides support and advice to departments applying for research grants through:
- Provision of advice on the costing and pricing of research proposals
- Provision of advice on scheme application and eligibility criteria
- Reviewing scheme terms and conditions of funding
- Reviewing the financial integrity of all research applications (with exception of European proposals) before submission to Funders to ensure adherence to UCL’s and Funder’s requirements
- Institutional authority to submit grant applications in accordance with UCL’s Financial Regulations
- Formal acceptance of awards and subsequent set-up on MyFinance
The team has extensive experience in dealing with a wide range of research agreements from all sectors, both from external funders and research collaborators including industry (both SMEs and multinationals), Research Councils, foreign and domestic government departments, foreign and domestic charities and fellow Higher Education Institutions. Services include:
- Advising on appropriate form and content of contractual documentation for proposed research activities
- Reviewing contractual terms in order to ensure that they reflect the transaction to be governed by the agreement and are consistent with UCL policy
- Drafting bespoke contractual documentation, including amendments/extensions, Non-Disclosure Agreements, collaboration agreements, subcontracts and many other types of contract
- Negotiating the terms of research agreements with external organisations where necessary, in order to ensure fit for purpose terms are agreed
- Approval and authorisation (signature) of agreed contractual terms in accordance with UCL policy.
European Research and Innovation Office (ERIO)
The team provides comprehensive support to all
UCL staff members seeking to participate in or lead initiatives under EU
research and innovation funding programmes.
ERIO’s core services include:
- · Information and advice on the Horizon 2020 programme
- · A specialist contract management service for all UCL PIs who have been awarded a Horizon 2020 project
- · A comprehensive project management service, which is currently managing 31 collaborative Horizon 2020 grants led by UCL
- · Guidance and support to IoE colleagues seeking research and innovation funding from the European Commission Directorate General for Education and Culture (DG EAC)
- · Horizon 2020 proposal management and writing service (available on a consultancy basis)
Responsible for the financial and administrative management of UCL’s research portfolio. The team’s primary services and responsibilities are as follows:
- Provision of guidance, advice and support to the academic community on the post award financial administration of research awards.
- Ensure UCL’s compliance with accounting principles, UCL’s policies and procedures, and funder terms and conditions.
- Financial approval of research funded staff appointments, Research Studentships and Tuition Fees.
- Submission of funding claims within timescales specified.
- Reconciliation of income and expenditure throughout the life of awards.
- Budget maintenance and monitoring.
- Quality Assurance activities for compliance with audit requirements.
RCUK Training Grants
The team supports UCL’s Research Council Training Grant portfolio through:
- Provision of pre-award support for Research Council Training Grant studentship proposals
- Budget management advice and financial reporting
- Audit of the RCUK Je-S records for Research Council Training Grant studentships
- Authorisation of stipend payments to Research Council Training Grant studentships
- Preparation of Final Expenditure Statements