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Information for external researchers

Processes for external researchers intending to recruit UCL staff or students for research projects.

All external researchers who wish to recruit UCL staff or students to participate in research need to follow the university's permission process. 

This is to ensure that the research is of the same ethical standards as that carried out by UCL staff and students. The permission process does not constitute ethical approval, nor will UCL undertake an ethical review of the research. 

If you wish to recruit UCL staff or students, you should submit your request to the Research Ethics Service at ethics@ucl.ac.uk with the following information:

  • A justification for why UCL staff/students need to be recruited for the research
  • A copy of the ethical approval letter
  • A copy of the ethical application form
  • Details of the recruitment methods to be used and copies of recruitment documents such as information sheets, consent forms, posters, etc.
  • Evidence that permission has been granted from the area/s you wish to recruit through (if appropriate)
  • Assurance that suitable insurance arrangements are in place for the study as UCL would not be liable for the research.

Your request will be reviewed and you will receive a response as soon as possible.