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Find information and guidance on managing student interruptions and extensions.
The process for submitting Postgraduate Research (PGR) student interruptions is changing. Students can now submit interruption requests directly via Portico. Full guidance on each step of the interruption process is available on the Doctoral School SharePoint site.
Reporting interruptions to Award Services
For UKRI-funded students, once you receive a notification via Portico that a student has submitted an interruption request, you will need to complete the Award Services interruption form and the interruption spreadsheet. This enables the team to assess any funding implications and confirm the revised funding end date.
Please note that Portico’s list of interruption reasons is not as detailed as UKRI’s. When updating the new UKRI student system, please ensure the reasons for interruption match UKRI’s categories.
Once the interruption is approved by the Research Degrees team, you will need to update the student record in the new UKRI system.
For complex cases, contact our Studentships team at rcukstudentships@ucl.ac.uk. To help the team respond efficiently, please include:
- A brief summary of the issue
- Student name
- UCL student ID
- UKRI grant reference
Reporting studentship extensions associated with leave
If the extension period matches the leave period, report it using the Award Services interruption form.
If the extension period differs from the leave period, please contact our Studentships team at rcukstudentships@ucl.ac.uk and the Doctoral School at docschool@ucl.ac.uk for advice.
Administrator best practice
Communicate with relevant departmental and faculty staff to ensure timely and accurate information - this includes supervisors, staff responsible for UKRI student system input, Form S, and financial reconciliation.
If the interruption involves a sector partner, review the terms of the contract or grant and consult with the Contract Manager assigned or Post-Award team member assigned to your department, as negotiation may be required.
You should also conduct a Project Financial Review quarterly to ensure funding accuracy.