Research and Innovation Services


When to seek advice

Whilst many research proposals follow a standard application process, others can be complex and require input and advice from various UCL organisational units. Find out when you should seek advice.

If the answer is yes to any of the following questions, please contact your Department Manager, Faculty Research Coordination Office, or Award Services as early as possible in the process, so that appropriate support can be provided.


Is the project larger in scale than those routinely led from, or held by your Department?


Is the proposal being submitted to a new Funder (i.e. a funder that is not listed in Worktribe), or is the funder/scheme unfamiliar to your Department?

UCL as Coordinator

Do you intend that UCL acts as the lead organisation or scientific coordinator for a collaborative project involving multiple external partners? Are they overseas?

Infrastructure needs

Will the project require either the acquisition of new space, the modification of existing space, the installation of equipment, the creation of new buildings, or any other capital investment?

Institutional commitment

Will the project require UCL to fund any kind of Institutional Commitment, in addition to any standard under-recovery of the full economic cost of the project?  Examples of Institutional Commitment requirements include the UCL providing matched funding for equipment or funding studentships.

Research Computing and Data Storage

Will the project require the use of any High Performance or High Throughput Computing facilities, and/or is it likely to generate data in excess of 1TB in volume at any stage?

Conflict of Interest

Could the project involve people who could be perceived as having a conflict of interest? An example of this would be an Investigator who is in receipt of an associated consultancy. Refer to the UCL Declaration of Interest Policy for comprehensive guidance.


Might a reasonable member of the public express concerns, upon hearing some aspect of the project?

  • Could the project involve or generate materials, methods or knowledge which have the potential to cause significant harm to the environment, animals or humans?
  • Could the project involve the use or generation of Dual-Use technology i.e. materials, software and /or technology that can be applied for civilian and military applications, and/or could contribute to the proliferation of Weapons of Mass Destruction?
  • Is there any intention or requirement for the export of sensitive technology or strategic goods (encompassing physical export, software and technical know-how) which have or may have a military application?
  • Is there any risk that third parties involved in this project (including funders, collaborators, suppliers etc.) could potentially be perceived to conflict with the aims, objectives and activities of UCL or risk reputational damage by association?

Human Participants, Tissue or Data

Does the project involve human participants, their tissue and/or their data (including data provided by third parties such as HSCIC)?

Material Transfer


Will the project require materials to be exchanged between project partners or collaborators, and/or imported from third parties?