Ethics applications can be submitted for (A) full committee review or for review by the (B) Chair of the Committee based on the criteria of minimal risk
Deadlines have been provided below for submitting your data protection registration form in advance of the deadline for submitting your ethics application for full committee review for that month's meeting.
Regardless of which application route you are applying to, applications are submitted electronically.Your application will need to be submitted as a single pdf document which contains the electronic signatures of both the Principal Researcher and Head of Department and includes any supporting documentation, all in one file.
|Data Protection Registration Deadline (if required)||Ethics Application Deadline||Ethics Meeting Date|
|20 August 2022||2 September 2022||26 September 2022|
|9 September 2022||23 September 2022||17 October 2022|
|24 October 2022||7 November 2022||28 November 2022|
|16 December 2022||3 January 2023||23 January 2023|
|20 January 2023||30 January 2023||20 February 2023|
|13 February 2023||27 February 2023||20 March 2023|
|10 March 2023||24 March 2023||24 April 2023|
|14 April 2023||28 April 2023||22 May 2023|
|19 May 2023||5 June 2023||26 June 2023|
|19 June 2023||3 July 2023||24 July 2023|
(B) Non-high risk review
There are no set deadlines for non-high risk review and so applications can be submitted at any stage. Given that applications are submitted on a rolling basis it is not possible to provide an estimated response time for the review. Therefore, it is strongly advised that you submit your application as early as you can to allow sufficient time for the review and any potentially revisions required.
Data Protection Registration
If you are proposing to collect personal data i.e. data from which a living individual can be identified you must be registered with the UCL Data Protection Officer before you submit your ethics application for review. If the Data Protection Officer advises you to make changes to the way in which you propose to collect and store the data this should be reflected in your ethics application form.
You can register for Data Protection on the → UCL Legal Services website by downloading the ‘Research Registration Form’. The form should be completed and e-mailed to: firstname.lastname@example.org. The Legal Services should be able to process your application within 10 days upon which time you will be issued with a Data Protection Registration Number.
Please quote your Data Protection registration number in the appropriate section of your application form as evidence that the project has been registered with the UCL Data Protection Office.
To Note: If the Data Protection registration process is taking longer than the advertised 10 days, please go ahead and submit your ethics application form marking the sections relating to Data Protection registration as ‘to follow’ or ‘registration in progress’ and supply the ethics team with your DP registration number (together with any changes the Data Protection Office advised you to make to the way in which you propose to store and collect your data for example) once it is available so that we can tie up that information with your ethics application. However, please note that data collection cannot commence until you have received both, Data Protection and ethical approval.