SRS Calendar of Key UCL Dates 2018-19

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DateEventDepartmentCategoryContact
01 May - 01 July 2018*Academic Services request Board Chairs and Board Administrators to complete external examining tasks on Portico prior to Boards of Examiners meetings for Summer and Autumn term Boards Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 May - 31 July 2018*UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE Boards of Examiners - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 May - 30 September 2018*Departments review UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 May - 30 September 2018*For UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 June - 31 August 2018*New External Examiners for 18-19 session should be nominated and appointed before the start of the academic year (no later than 24 September 2018). These External Examiners will review work relating to the 2018-19 academic year and would attend their first Board meeting in 2019Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - August 2018*Taught modules of professional doctorates - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - August 2018*MBBS Boards of Examiners - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - September 2018*Departments review taught modules of professional doctorates and MBBS External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues, and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - September 2018*For Taught modules of Professional Doctorates and MBBS External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - 31 October 2018*UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports 'Closed' with Responses made available to students, Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
23 July 2018Summer School 2 EnrolmentStudent Support and WellbeingStudent EnrolmentGiovanna Amorosi
27 July 2018Publication of National Student Survey (NSS) results (UCL overall)Vice-Provost (Education and Student Affairs) OfficeStudent ExperienceBettina Baumann
01 August - 15 September 2018*Reconfirmation task (within Boards of Examiners container) on Portico opens until 15 September for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 18-19Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
03 August 2018Publication of National Student Survey (NSS) results (department and programme results)Vice-Provost (Education and Student Affairs) OfficeStudent ExperienceBettina Baumann
29 - 31 August 2018New Starters Enrolment (IOE PGCE students only)Student Support and WellbeingStudent EnrolmentGiovanna Amorosi
01 September 2018Change to 2019 Undergraduate Admissions CycleAccess & AdmissionsUndergraduate AdmissionsSarah West
01 September 2018Opening of GRS/ORS research applicationsAccess & AdmissionsStudent FundingClare Hewitt
01 September - October 2018Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 September - 29 October 2018Main PGT Boards of Examiners meetings, EC Panels, etcAcademic ServicesStudent Records
01 September - 30 November 2018*Confirmation of Registrations to release SLC Postgraduate Loan FundingAccess & AdmissionsStudent FundingClare Hewitt
01 September - 30 November 2018*Confirmation of Registrations to release SLC UG Maintenance FundingAccess & AdmissionsStudent FundingShanaz Begum
01 September 2018Nominations open for Autumn Rep elections

Please use this form to recommend a student
Students' Union UCLStudent ExperienceDiana Hawk
03 September 2018UCL Research Ethics Committee Application Deadline (for review at 24 September 2018 meeting)

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
10 September 10 2018World Suicide Prevention DayNoneOther
13 September 2018Deadline for Secretary to receive final papers for the Finance Committee meeting on 27 September 2018Academic ServicesGovernance & SecretariatAcademic Services
14 September 2018*Deadline for new partners to be added to exchange options for 2019/20Student Support and WellbeingStudy AbroadStudy Abroad Team
15 September 2018Reconfirmation task (within Boards of Examiners container) on Portico for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 18-19 is closedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
15 - 16 September 2018International arrival weekend (UCL Student Accommodation)

N.B. For home/EU students, arrival weekend is 22-23 September 2018
EstatesStudent Accommodationresidences@ucl.ac.uk
17 September - 30 November 2018PGT Boards of Examiners completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
17 September - 14 December 2018Departments review PGT External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
17 September - 14 December 2018For PGT External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
17 September - 31 December 2018External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) for UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar, ITE, MBBS and Taught modules of professional doctoratesAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
18 September 2018Deadline for Secretary to receive final papers for the Education Committee meeting on 2 October 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
18 - 21 September 2018International Student Orientation Programme (ISOP) for Undergraduate, Graduate & Affiliate StudentsStudent Support and WellbeingStudent Inductioninternationalsupport@ucl.ac.uk
19 September - 05 October 2018New Starters Enrolment Student Support and WellbeingStudent EnrolmentGiovanna Amorosi
20 September 2018Quality Review Sub-Committee (QRSC) meeting (agree UG ASER mandated actions)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
21 September 2018Undergraduate ASERs issued to DepartmentsVice-Provost (Education and Student Affairs) Office / SRSAcademic Policy & Quality AssuranceBettina Baumann
Sandra Hinton
22 - 23 September 2018Arrival weekend (UCL Student Accommodation)

N.B. International arrival weekend is 15-16 September 2018
EstatesStudent Accommodationresidences@ucl.ac.uk
23 September 2018Deadline for completion of Transfers from Integrated Masters to Bachelors

N.B. Students who transfer to a Bachelors programme after 1 April can only attend a graduation ceremony in the following year. See the Academic Manual (Chapter 3) for further details.
Academic ServicesStudent Records
24 September 2018UCL Research Ethics Committee meeting

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
24 September 2018START OF TERM ONE 

Please check the term dates website for faculty variations
UCLOther
24 September 2018Postgraduate Research: Payment of Quarter 1 stipends to PGR studentsAccess & AdmissionsStudent FundingClare Hewitt
25 September 2018Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 9 October 2018Academic ServicesGovernance & SecretariatAcademic Services
26 September 2018Deadline for Secretary to receive final papers for the Council meeting on 10 October 2018Academic ServicesGovernance & SecretariatAcademic Services
27 September 2018Finance Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
28 September 2018Deadline for Secretary to receive final papers for the Audit Committee meeting on 12 October 2018Academic ServicesGovernance & SecretariatAcademic Services
29 September 2018UCL Research Ethics Committee Application Deadline (for review at 15 October 2018 meeting)

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
30 September 2018Academic Services will reconfirm any outstanding External Examiners that are continuing for the academic session of 18-19 Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
30 September 2018Application deadline for January Affiliate applicants, after which programmes can be closed to new Affiliate applicantsAccess & AdmissionsUndergraduate Admissions, Postgraduate AdmissionsSarah West; Chris Gregory
30 September 2018Deadline for Erasmus+ 2017/18 Project Final Data ReportStudent Support and WellbeingStudy AbroadStudy Abroad Team
30 September 2018Deadline for nominations for award of UCL Honorary Degrees and Fellowships in 2019Academic ServicesGovernance & SecretariatAcademic Services
01 October 2018Deadline for Secretary to receive final papers for the Academic Board meeting on Tuesday 23 October 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
01 October - 31 October 2018Black History MonthNoneOther
02 October 2018Deadline for Secretary to receive final papers for the Library Committee meeting on 16 October 2018Academic ServicesGovernance & SecretariatAcademic Services
02 October 2018Education Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
04 October 02018Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 18 October 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 October 2018*Payment of Term 1 US loans disbursementAccess & AdmissionsStudent FundingShanaz Begum
05 October 2018*Payment of Term 1 UCL scholarships fundingAccess & AdmissionsStudent FundingShanaz Begum
09 October 2018Research Degrees Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
10 October 12018Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
10 October 2018Deadline for Secretary to receive final papers for the Estates Management Committee meeting on 24 October 2018Academic ServicesGovernance & SecretariatAcademic Services
10 October 2018World Mental Health DayNoneOther
12 October 2018Audit Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
12 October 2018Deadline for appointment of Course Representatives & Research Student RepresentativesStudents' Union UCLOtherTom Flynn
12 October 2018September starters: Deadline for enrolment and re-enrolment

Returning students may be permitted to re-enrol on or by 26 October 2018 if there are good reasons. Students must contact studentrecords@ucl.ac.uk before missing the deadline.
Academic ServicesStudent Records
12 October 2018September starters: Deadline for students to submit Change of Module Selection requests for Term 1 modulesAcademic ServicesStudent Records
12 October 2018September starters: Deadline for students’ Initial Module Selection

See the Academic Manual (Chapter 3) for further details.
Academic ServicesStudent Records
12 October 2018Nominations close in the Autumn Rep Elections.

Please use this form to recommend a student
Students' Union UCLStudent ExperienceDiana Hawk
15 October 2018*Commence visa preparations for January Affiliate intake.Access & AdmissionsUndergraduate Admissions, Postgraduate AdmissionsSarah West; Chris Gregory
15 October 2018*Study Abroad Fair and Application Launch for 2019/20 (4.00-6.00pm in the Cloisters, Wilkins Building)

See webpage for more information
Student Support and WellbeingStudy AbroadStudy Abroad Team
15 October 2018Opening of all PGT and PGR programmes for 2019 EntryAccess & AdmissionsPostgraduate AdmissionsChris Gregory
15 October 2018UCAS deadline for Medicine, Oxford and CambridgeAccess & AdmissionsAccess & AdmissionsSarah West
15 October 2018UCL Research Ethics Committee meeting

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
16 October 2018Library Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
17 October - 24 October 2018Voting in the Autumn Rep Elections

Students can cast their vote via the Students' Union website
Students' Union UCLStudent ExperienceDiana Hawk
18 October 2018Deadline for Secretary to receive final papers for the Academic Committee meeting on 1 November 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
18 October 2018Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
18 October 2018HESA Initial Teacher Training 2018/19 submission deadlineAcademic ServicesStudent Data ServicesGary Smith
19 October 2018Final date of acceptance of new Course Representative & Research Student Representative details Students' Union UCLOtherTom Flynn
21 October 2018International Day of PeaceNoneOther
22 October 2018Deadline for Secretary to receive final papers for the Finance Committee meeting on 5 November 2018Academic ServicesGovernance & SecretariatAcademic Services
22 October 2018Honorary Degrees and Fellowships Committee: meeting of review panel to consider applications

Review panel to make recommendations to the Honorary Degrees and Fellowships Committee ahead of the full committee meeting on 29 October 2018
Academic ServicesGovernance & SecretariatAcademic Services
23 October 2018Academic Board

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 1 October 2018 for prior consideration by the Governance Committee.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
24 October 2018Estates Management Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
26 October 2018Deadline for Secretary to receive final papers for the Audit Committee meeting on 9 November 2018Academic ServicesGovernance & SecretariatAcademic Services
26 October 2018September starters: Deadline by which returning students must re-enrol

A returning student may be permitted to re-enrol after the 12 October 2018 deadline if there are good reasons. Students must contact studentrecords@ucl.ac.uk before missing the deadline.
Academic ServicesStudent Records
26 October 2018September starters: Deadline for Departments to approve Change of Module Selection requests for Term 1 modules Academic ServicesStudent Records
26 October 2018September starters: Deadline for Departments to approve Initial Module Selections

See the Academic Manual (Chapter 3) for further details.
Academic ServicesStudent Records
26 October 2018September starters: Deadline for Programme Transfers

N.B. Programme transfers should be made by this deadline in the effective year. See the Academic Manual (Chapter 3) for further details.
Academic ServicesStudent Records
26 October 2018*ITE cycle opens (all UCAS applicants have a 40 day RBD)Access & AdmissionsUndergraduate AdmissionsSarah West
26 October 2018*Payment of Term 1 UG BursariesAccess & AdmissionsStudent FundingShanaz Begum
26 October - 09 December 2018New to UCL (Arrival survey for all new students) runsVice-Provost (Education and Student Affairs) OfficeStudent ExperienceBettina Baumann
29 Octobe 2018Honorary Degrees and Fellowships CommitteeAcademic ServicesGovernance & SecretariatAcademic Services
30 October 2018Deadline for Secretary to receive final papers for the Student Experience Committee meeting on 13 November 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
31 October 2018HESA Individualised Return 2017/18 submission deadlineAcademic ServicesStudent Data ServicesGary Smith
01 November 2018 - 31 January 2019Laidlaw Scholarship Programme applications open (to first-year Undergraduate students only)Vice-Provost (Education and Student Affairs) OfficeOtherChris Cullen
01 November 2018Academic Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
01 November 2018Deadline for Secretary to receive final papers for the Finance Committee meeting on 15 November 2018Academic ServicesGovernance & SecretariatAcademic Services
01 - 30 November 2018Islamophobia Awareness MonthNoneOther
02 November 2018Deadline for Secretary to receive final papers for the Council meeting on 16 November 2018Academic ServicesGovernance & SecretariatAcademic Services
02 November 2018Deadline for Secretary to receive final papers for the Remuneration and Human Resources Strategy Committee meeting on 16 November 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 November 2018Deadline for PGT marks and awards to be confirmed in Portico and receipt of Board of Examiners' final Report FormsAcademic ServicesStudent Records
05 November 2018Finance Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
05 November 2018READING WEEK 

Please check the term dates website for faculty variations
Various (applicable to those UCL departments that offer this)Other
05 November 2018Start of the Examinations Pro-forma ExerciseAcademic ServicesExamsexaminations@ucl.ac.uk
05 November 2018UCL Research Ethics Committee Application Deadline (for review at 26 November 2018 meeting)

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
05 NovemberSRS Wellbeing WeekRegistrar's OfficeOther
06 November 2018Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 20 November 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
07 November 2018Access and Participation Steering GroupAccess & AdmissionsGovernanceSuzanne Hewings
09 November 2018Audit Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
13 November 2018Student Experience Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 November 2018Deadline for Secretary to receive final papers for the Human Resources Policy Committee meeting on 28 November 2018Academic ServicesGovernance & SecretariatAcademic Services
15 November 2018Finance Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
15 November 2018 - 01 March 2019* Academic Review including collection of module descriptionsAcademic ServicesAcademic Policy & Quality Assuranceacademicmodel@ucl.ac.uk
16 November 2018Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
16 November 2018Remuneration and Human Resources Strategy Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
17 November 2018Aggregate off-shore record submission deadlineAcademic ServicesStudent Data ServicesGary Smith
19 November 2018*Deadline for UG applications to Study Abroad in 2019/20Student Support and WellbeingStudy AbroadStudy Abroad Team
20 November 2018Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
20 November 2018Transgender Day of RemembranceNoneOther
21 November 2018Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 05 December 2018Academic ServicesGovernance & SecretariatAcademic Services
22 November 2018Deadline for Secretary to receive final papers for the Education Committee meeting on 6 December 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
22 November 2018Quality Review Sub-Committee (QRSC) meeting (discuss PGT ASER mandated actions)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
22 November - 22 December 2018UK Disability History MonthNoneOther
25 November 2018International Day for the Elimination of Violence Against WomenNoneOther
26 November 2018UCL Research Ethics Committee meeting

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
28 November 2018Human Resources Policy Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
29 November 2018Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 13 December 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
30 November 2018Deadline for the Examinations Pro-forma ExerciseAcademic ServicesExamsexaminations@ucl.ac.uk
30 November 2018PGT awards confirmed by Student Records and results released to students (if awards processed and paperwork received by 5 November 2018)Academic ServicesStudent Records
01 December 2018World AIDS DayNoneOther
01 December 2018*Teach First applicant data receipt commenceAccess & AdmissionsUndergraduate AdmissionsSarah West
01 December 2018 - February 2019PGT External Examiner Reports 'Closed' with Responses made available to students, Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
03 December 2018Deadline for Secretary to receive final papers for the StRAFC meeting on 17 December 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
03 December 2018International Day of Persons with DisabilitiesNoneOther
05 December 2018Undergraduate ASER Deadline for ASER Development and Enhancement Plan (DEP) submission to QRSCAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 December 2018Research Governance Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
05 December 2018September starters: Deadline for students to submit Change of Module Selection requests for Term 2 & 3 modules Academic ServicesStudent Records
06 December 2018Education Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
10 December 2018Deadline for January Affiliate offer holders to meet academic conditions of offerAccess & AdmissionsUndergraduate Admissions, Postgraduate AdmissionsSarah West; Chris Gregory
10 December 2018HESES18 submission deadlineAcademic ServicesStudent Data ServicesGary Smith
10 December 2018Human Rights DayNoneOther
11 December 2018Postgraduate Research: Payment of Quarter 2 stipends to PGR studentsAccess & AdmissionsStudent FundingClare Hewitt
13 December 2018Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 December 2018END OF TERM ONE 

Please check the term dates website for faculty variations
UCLOther
14 December 2018Postgraduate Taught ASERs issued to DepartmentsVice-Provost (Education and Student Affairs) Office / SRSAcademic Policy & Quality AssuranceBettina Baumann & Sandra Hinton
14 December 2018September starters: Deadline for module amendments (Term 2 & 3 modules)Academic ServicesStudent Records
17 December 2018New to UCL results publishedVice-Provost (Education and Student Affairs) OfficeStudent ExperienceBettina Baumann
17 December 2018Student, Recruitment, Admissions and Funding Committee (StRAFC)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
22 December 2018 - 01 January 2019COLLEGE CLOSURE 

Please check the term dates website for faculty variations
UCLOther
01 January - 31 March 2019Board of Examiners meetings for programmes outside of the standard cycleAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 January - 31 March 2019Departments review External Examiner Reports for Boards out of standard cycle, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 January - 31 March 2019External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) for Boards out of standard cycleAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 January - 31 March 2019For External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 January - 30 April 2019PGT External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs)Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
04 January 2019Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 17 January 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
04 - 05 January 2019International Student Orientation Programme (ISOP) for Graduate & Affiliate Students Student Support and WellbeingStudent Inductioninternationalsupport@ucl.ac.uk
07 January 2019START OF TERM TWO 

Please check the term dates website for faculty variations
UCLOther
07 January 2019UCL Research Ethics Committee Application Deadline (for review at 28 January 2019 meeting)

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
07 January - 30 April 2019National Student Survey (NSS) runsVice-Provost (Education and Student Affairs) OfficeStudent ExperienceBettina Baumann
10 January 2019Deadline for Secretary to receive final papers for the Council meeting on 24 January 2019Academic ServicesGovernance & SecretariatAcademic Services
10 January 2019Deadline for Secretary to receive final papers for the Student Experience Committee meeting on 24 January 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 January 2019*Payment of Term 2 US loans disbursementAccess & AdmissionsStudent FundingShanaz Begum
11 January 2019*Payment of Term 2 UCL scholarships fundingAccess & AdmissionsStudent FundingShanaz Begum
Tuesday, January 15, 2019UCAS Deadline for all programmes other than Medicine, after which programmes can be closed to new undergraduate applicantsAccess & AdmissionsUndergraduate AdmissionsSarah West
16 January 2019*Access Agreement Monitoring Return to OfS (bursary data)Access & AdmissionsStudent FundingRobin Barrs
16 January 2019Deadline for Secretary to receive final papers for the Academic Board meeting on 6 February 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
16 January 2019*OfS 17/18 Access Agreement reporting deadlineAccess & AdmissionsAccess & AdmissionsRobin Barrs
17 January 2019Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
18 January 2019January starters: Deadline for enrolment and re-enrolmentAcademic ServicesStudent Records
18 January 2019January starters: Deadline for students to submit Change of Module Selection requests for Term 2 & 3 modulesAcademic ServicesStudent Records
18 January 2019January starters: Deadline for students’ Initial Module Selection

See the Academic Manual (Chapter 3) for further details
Academic ServicesStudent Records
18 January 2019*Payment of Term 2 UG bursariesAccess & AdmissionsStudent FundingShanaz Begum
21 January 2019Martin Luther King Jr. DayNoneOther
21 January 2019January starters: Deadline for Departments to approve Change of Module Selection requests for Term 2 & 3 modules Academic ServicesAcademic Services
21 January 2019Nominations open for Spring Leadership Elections

Please use this form to recommend a student
Students' Union UCLStudent ExperienceDiana Hawk
21 January 2019January starters: Deadline for Departments to approve Initial Module Selections

See the Academic Manual (Chapter 3) for further details
Academic ServicesAcademic Services
22 January 2019Deadline for Secretary to receive final papers for the Library Committee meeting on 5 February 2019Academic ServicesGovernance & SecretariatAcademic Services
24 January 2019Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
24 January 2019Student Experience Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
25 January 2019January starters: Deadline for Programme Transfers

N.B. Programme transfers should be made by this deadline in the effective year. See the Academic Manual (Chapter 3) for further details.
Academic ServicesAcademic Services
27 January 2019Holocaust Memorial DayNoneOther
28 January 2019UCL Research Ethics Committee meeting

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
30 January 2019Deadline for Secretary to receive final papers for the Estates Management Committee meeting on 13 February 2019Academic ServicesGovernance & SecretariatAcademic Services
30 January - 13 February 2019*Posters in CloistersUCL Arena CentreOtherLauren Hawkridge
31 January 2019January starters: PGT Boards of Examiners, EC Panels, etc Academic ServicesStudent Records
31 January 2019Quality Review Sub-Committee (QRSC) meetingAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
01 - 28 February 2019LGBT+ History MonthNoneOther
01 February - June 2019Bulk of postgraduate programmes with early deadlines closeAccess & AdmissionsPostgraduate AdmissionsChris Gregory
01 February - April 2019*2020-21 Access and Participation Plan development and submissionAccess & AdmissionsAccess & AdmissionsRobin Barrs
04 February 2019UCL Research Ethics Committee Application Deadline (for review at 25 February 2019 meeting)

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
05 February 2019Deadline for Secretary to receive final papers for the Academic Committee meeting on 19 February 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 February 2019Library Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
06 February 2019Academic Board

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 1 October 2018 for prior consideration by the Governance Committee.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 February 2019Access and Participation Steering GroupAccess & AdmissionsGovernanceSuzanne Hewings
06 February 2019International Day of Zero Tolerance for FGMNoneOther
08 February 2019January starters: Deadline for PGT marks and awards to be confirmed in Portico and receipt of Board of Examiners' final Report Forms Academic ServicesStudent Records
11 February 2019Deadline for Secretary to receive final papers for the Education Committee meeting on 25 February 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 February 2019*Opening of nominations period for Student Choice Teaching AwardStudents' Union UCLOtherTom Flynn
11 February 2019READING WEEK

Please check the term dates website for faculty variations 
Various (applicable to those UCL departments that offer this)Other
11 February 2019Start of the draft timetable review periodAcademic ServicesExamsexaminations@ucl.ac.uk
12 February 2019Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 26 February 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
13 February 2019Estates Management Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
14 February 2019Deadline for the draft timetable review periodAcademic ServicesExamsexaminations@ucl.ac.uk
14 February 2019Deadline for Secretary to receive final papers for the Finance Committee meeting on 28 February 2019Academic ServicesGovernance & SecretariatAcademic Services
18 - 22 February 2019National Student Money Week 2019Access & AdmissionsStudent FundingMitesh Vagadia
19 February 2019Academic Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
19 February 2019Deadline for Secretary to receive final papers for the StRAFC meeting on 5 March 2019
19 February 2019*School Direct Salaried Top Up application deadlineAccess & AdmissionsUndergraduate AdmissionsSarah West
21 February 2019Deadline for Secretary to receive final papers for the Student Experience Committee meeting on 7 March 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
22 February 2019Nominations close in Spring Leadership Elections

Please use this form to recommend a student
Students' Union UCLStudent ExperienceDiana Hawk
25 February 2019Deadline for the publication of the final timetableAcademic ServicesExamsexaminations@ucl.ac.uk
25 February 2019Education Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
25 February 2019UCAS Extra starts for participating programmesAccess & AdmissionsUndergraduate AdmissionsSarah West
25 February 2019UCL Research Ethics Committee meeting

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
26 February 2019Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 12 March 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
26 February 2019Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
27 February 2019Deadline for Secretary to receive final papers for the Council meeting on 13 March 2019Academic ServicesGovernance & SecretariatAcademic Services
28 February 2019January starters: PGT awards confirmed and results released to students by this date (if awards processed and paperwork received by 8 February 2019)Academic ServicesStudent Records
28 February 2019Finance Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
01 March - 8 March 2019Voting in the Spring Leadership Elections

Students can cast their vote via the Students' Union website
Students' Union UCLStudent ExperienceDiana Hawk
01 March - 31 March 2019Women's History MonthNoneOther
01 March - 14 April 2019Student Experience Survey (NSS-style survey for penultimate year undergraduates) runsVice-Provost (Education and Student Affairs) OfficeStudent ExperienceBettina Baumann
04 March 2019Postgraduate Taught ASER deadline for ASER Development and Enhancement Plan (DEP) submission to QRSCAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
04 March 2019UCL Research Ethics Committee Application Deadline (for review at 18 March 2019 meeting)

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
05 March 2019Student, Recruitment, Admissions and Funding Committee (StRAFC)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 March 2019Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 19 March 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 March 2019Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 20 March 2019Academic ServicesGovernance & SecretariatAcademic Services
07 March 2019Student Experience Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
08 March 2019Deadline for receipt of examination papersAcademic ServicesExamsexaminations@ucl.ac.uk
08 March 2019International Women's DayNoneOther
12 March 2019Research Degrees Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
13 March 2019Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
18 March 2019UCL Research Ethics Committee meeting

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
19 March 2019Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
19 March 2019Postgraduate Research: Payment of Quarter 3 stipends to PGR studentsAccess & AdmissionsStudent FundingClare Hewitt
20 March 2019Deadline for Secretary to receive final papers for the Human Resources Policy Committee meeting on 3 April 2019Academic ServicesGovernance & SecretariatAcademic Services
20 March 2019Deadline for Special Examination Requests Main Examination Period (new requests)Academic ServicesExamsexaminations@ucl.ac.uk
20 March 2019Research Governance Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
21 March 2019International Day for the Elimination of Racial DiscriminationNoneOther
21 March 2019World Poetry DayNoneOther
22 March 2019END OF TERM TWO 

Please check the term dates website for faculty variations
UCLOther
25 March 2019UCL Research Ethics Committee Application Deadline (for review at 29 April 2019 meeting)

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
27 March 2019Access and Participation Steering GroupAccess & AdmissionsGovernanceSuzanne Hewings
30 March 2019Application deadline for September Affiliate applicants, after which programmes can be closed to new Affiliate applicantsAccess & AdmissionsUndergraduate Admissions, Postgraduate AdmissionsSarah West; Chris Gregory
31 March 2019Good-practice deadline for all applications received at UCAS by 15 JanuaryAccess & AdmissionsUndergraduate AdmissionsSarah West
31 March 2019Transgender Day of VisibilityNoneOther
31 March 2019 - 15 April 2019Board of Examiners Hub rolled forwardAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 April 20192019 Education ConferenceVice-Provost (Education and Student Affairs) Office/ UCL Arena CentreOtherLauren Hawkridge
03 April 2019Human Resources Policy Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
11 April 2019Quality Review Sub-Committee (QRSC) meeting (discuss PGT ASER outcomes)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
17 - 22 April 2019COLLEGE CLOSURE 

Please check the term dates website for faculty variations
UCLOther
19 April 2019Student Experience Survey results (overall UCL) published Vice-Provost (Education and Student Affairs) OfficeStudent ExperienceBettina Baumann
23 April 2019START OF TERM THREE 

Please check the term dates website for faculty variations
UCLOther
24 April 2019Start of the examination periodAcademic ServicesExamsexaminations@ucl.ac.uk
25 April 2019Education Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
26 April 2019*Payment of Term 3 UG BursariesAccess & AdmissionsStudent FundingShanaz Begum
26 April 2019*Payment of Term 3 US loans disbursementAccess & AdmissionsStudent FundingShanaz Begum
26 April 2019*Payment of Term 3 UCL scholarships fundingAccess & AdmissionsStudent FundingShanaz Begum
29 April 2019UCL Research Ethics Committee meeting

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
30 April 2019Deadline for Secretary to receive final papers for the Library Committee meeting on 14 May 2019Academic ServicesGovernance & SecretariatAcademic Services
30 April 2019*Deadline to complete Study Abroad Preparation e-Learning ModuleStudent Support and WellbeingStudy AbroadStudy Abroad Team
01 May 2019Decline by Default (DBD) for applicants living in UK who received final institution decision by 31 MarchAccess & AdmissionsUndergraduate AdmissionsSarah West
01 May 2019*SCITT applicant data receipt commencesAccess & AdmissionsUndergraduate AdmissionsSarah West
01 May - 01 July 2019*Academic Services request Departments, Board Chairs, Board Administrators to link Modules to External Examiners and enter dates for Interim meetings, Final Board and LSA meetings for Summer and Autumn term BoardsAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 May - 31 July 2019*UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE Boards of Examiners - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 May - 30 September 2019*Departments review UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 May - 30 September 2019*For UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
02 May 2019CouncilAcademic ServicesGovernance & SecretariatAcademic Services
02 May 2019Reject by Default (RBD) on all applications received by 15 January who do not have a final decisionAccess & AdmissionsUndergraduate AdmissionsSarah West
03 May 2019UCL Research Ethics Committee Application Deadline (for review at 20 May 2019 meeting)

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
06 May 2019BANK HOLIDAYUCLOther
07 May 2019Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 21 May 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
10 May 2019Student Experience Survey results (departmental level) publishedVice-Provost (Education and Student Affairs) OfficeStudent ExperienceBettina Baumann
14 May 2019Deadline for Secretary to receive final papers for the Student Experience Committee meeting on 28 May 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 May 2019Library Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
15 May 2019Academic Board

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 1 October 2018 for prior consideration by the Governance Committee.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
15 May 2019Deadline for Secretary to receive final papers for the Estates Management Committee meeting on 29 May 2019Academic ServicesGovernance & SecretariatAcademic Services
17 May 2019International Day Against Homophobia, Transphobia and BiphobiaNoneOther
20 May 2019UCL Research Ethics Committee meeting

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
21 May 2019Deadline for Secretary to receive final papers for the Council meeting on 4 June 2019Academic ServicesGovernance & SecretariatAcademic Services
21 May 2019Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
22 May 2019Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 5 June 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
27 May 2019BANK HOLIDAYUCLOther
28 May 2019Deadline for Secretary to receive final papers for the Education Committee meeting on 11 June 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
28 May 2019Deadline for Secretary to receive final papers for the StRAFC meeting on 10 June 2019
28 May 2019Student Experience Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
28 May - 07 June 2019Global Citizenship ProgrammeVice-Provost (Education and Student Affairs) OfficeOtherglobalcitizenshipprogramme@ucl.ac.uk
29 May 2019Estates Management Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
30 May 2019The Education Awards 2019: Student Choice Awards and UCL Education AwardsUCL Arena Centre / Students' Union UCLOtherLauren Hawkridge / Tom Flynn
01 June 2019*All Firm applicants contacted to provide information on status (e.g. fees), request verification of qualifications and ask to complete Tier-4 Visa data-checking process where applicable, including September Affiliate intakeAccess & AdmissionsUndergraduate AdmissionsSarah West
01 - 30 June 2019Gypsy Roma and Traveller History MonthNoneOther
01 June - 31 August 2019*New External Examiners for 19-20 session should be nominated and appointed before the start of the academic year (no later than 23rd September 2019).

These External Examiners will review work relating to the 2019-20 academic year and would attend their first Board meeting in 2020.
Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
03 June 2019Offer holders begin to be invited to check details in portal for issuing a CAS (Confirmation of Acceptance for Studies)

CASs are produced from this point onwards. Applicants also asked to confirm details of status and to provide any results that meet offer conditions.
Access & AdmissionsPostgraduate AdmissionsChris Gregory
03 - 14 June 2019*By this date, PGT Sub-Boards to consider 'provisional' marks and determine which students are eligible for Late Summer Assessments or for Condonement on taught modulesAcademic ServicesStudent Records
04 June 2019Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
05 June 2019Research Degrees Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 June 2019Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 20 June 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 June 2019Decline by Default (DBD) for applicants who received final institution decision by 2 MayAccess & AdmissionsUndergraduate AdmissionsSarah West
06 June 2019Quality Review Sub-Committee (QRSC) meetingAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
07 June 2019Deadline for completion of Transfers from Bachelors (Year 3) to Integrated Masters

See the Academic Manual (Chapter 3) for further details.
Academic ServicesStudent Records
07 June 2019END OF TERM THREE

Please check the term dates website for faculty variations 
UCLOther
07 June 2019End of the examination periodAcademic ServicesExamsexaminations@ucl.ac.uk
07 June 2019UCL Research Ethics Committee Application Deadline (for review at 24 June 2019 meeting)

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
10 June 2019Deadline for Secretary to receive final papers for the Academic Committee meeting on 24 June 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
10 June 2019*Deadline for the exchange of Undergraduate marksAcademic ServicesStudent Records
10 June 2019Student, Recruitment, Admissions and Funding Committee (StRAFC)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 June 2019Education Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
13 June 2019Deadline for Secretary to receive final papers for the Finance Committee meeting on 27 June 2019Academic ServicesGovernance & SecretariatAcademic Services
13 - 21 June 2019Dates of UG Boards of Examiners' meetings PGT Sub-Boards to consider 'provisional' marks and determine which students are eligible for Late Summer Assessments or for Condonement on taught modulesAcademic ServicesStudent Records
17 June 2019Postgraduate Taught Experience Survey results (overall UCL only) are publishedVice-Provost (Education and Student Affairs) OfficeStudent ExperienceBettina Baumann
20 June 2019Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
20 June 2019World Refugee DayNoneOther
22 June 2019Undergraduate end of contract date (UCL Student Accommodation)EstatesStudent Accommodationresidences@ucl.ac.uk
24 June 2019Academic Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
24 June 2019Deadline for Secretary to receive final papers for the Remuneration and Human Resources Strategy Committee meeting on 8 July 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
24 June 2019UCL Research Ethics Committee meeting

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
25 June 2019Postgraduate Research: Payment of Quarter 4 stipends to PGR studentsAccess & AdmissionsStudent FundingClare Hewitt
25 June 2019Teach First enrolment sessionAcademic ServicesStudent Records
26 June 2019Deadline for Secretary to receive final papers for the Human Resources Policy Committee meeting on 10 July 2019Academic ServicesGovernance & SecretariatAcademic Services
26 June 2019Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 10 July 2019Academic ServicesGovernance & SecretariatAcademic Services
27 June 2019Finance Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
28 June 2019Deadline for marks entry, progression and award data on Portico. Includes submission of board paperwork to Student RecordsAcademic ServicesStudent Records
28 June 2019UCL Research Ethics Committee Application Deadline (for review at 15 July 2019 meeting)

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
01 July 2019Introduction of 20 day RBD for ITE applicants via UCASAccess & AdmissionsUndergraduate AdmissionsSarah West
01 July - August 2019Bulk of results to meet conditions of offers is received and processedAccess & AdmissionsPostgraduate AdmissionsChris Gregory
01 July - August 2019*MBBS Boards of Examiners - completed External Examiners Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - August 2019*Taught modules of professional doctorates - completed External Examiners Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - September 2019*Departments review taught modules of professional doctorates and MBBS External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues, and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - September 2019*For Taught modules of Professional Doctorates and MBBS Boards External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - 31 October 2019*UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
02 July 2019Deadline for Secretary to receive final papers for the Council meeting on 16 July 2019Academic ServicesGovernance & SecretariatAcademic Services
02 July 2019Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 16 July 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
02 July 2019*Results Day

Students will be emailed the results of any Taught assessments
Academic ServicesStudent Records
04 July 2019Last date applicants can refer themselves through ExtraAccess & AdmissionsUndergraduate AdmissionsSarah West
04 July 2019Deadline for Secretary to receive final papers for the Education Committee meeting on 18 July 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 July 2019International Baccalaureate results publishedAccess & AdmissionsUndergraduate AdmissionsSarah West
08 July 2019Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
08 July 2019Remuneration and Human Resources Strategy Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
10 July 2019Human Resources Policy Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
10 July 2019Research Governance Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
11 July 2019Reject by Default (RBD) on applications received by 30 JuneAccess & AdmissionsUndergraduate AdmissionsSarah West
15 July 2019Start of the Late Summer Assessment (LSA) draft timetable review periodAcademic ServicesExamsexaminations@ucl.ac.uk
15 July 2019UCL Research Ethics Committee meeting

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
16 July 2019Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
16 July - 17 July 2019All results processed for UCL 2019 graduates holding offers of admission to postgraduate programmesAccess & AdmissionsPostgraduate AdmissionsChris Gregory
17 July 2019Deadline for the Late Summer Assessment (LSA) draft timetable review periodAcademic ServicesExamsexaminations@ucl.ac.uk
18 July 2019Decline by Default (DBD) on applications where decision made by 12 JulyAccess & AdmissionsUndergraduate AdmissionsSarah West
18 July 2019Education Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
19 July 2019Deadline for the publication of the Late Summer Assessment (LSA) final timetableAcademic ServicesExamsexaminations@ucl.ac.uk
20 July 2019*Decline by Default (DBD) for applicants who received final institution decision by 6 JuneAccess & AdmissionsUndergraduate AdmissionsSarah West
22 July 2019Deadline for receipt of examination papers LSAAcademic ServicesExamsexaminations@ucl.ac.uk
22 July 2019*Postgraduate Taught Experience Survey results (sector, Russell Group, department and programme level) are publishedVice-Provost (Education and Student Affairs) OfficeStudent ExperienceBettina Baumann
22 July - 25 August 2019*Year 12 Summer School ProgrammeAccess & AdmissionsAccess & AdmissionsBev Dee
26 July 2019Main application deadline for all postgraduate taught programmes that have not had an earlier deadline or an extensionAccess & AdmissionsPostgraduate AdmissionsChris Gregory
26 July 2019National Student Survey (NSS) results are published (all)Vice-Provost (Education and Student Affairs) OfficeStudent ExperienceBettina Baumann
29 July 2019Deadline for Special Examination Requests LSA (new requests)Academic ServicesExamsexaminations@ucl.ac.uk
01 August 2019*Applicant Transfer (ATR) of all Unconditional Firm (UF) offer holders begins and is ongoing from this pointAccess & AdmissionsPostgraduate AdmissionsChris Gregory
Thursday, August 01, 2019ITE Deadline to meet all offer conditions including stat checksAccess & AdmissionsUndergraduate AdmissionsSarah West
01 August - 15 September 2019Reconfirmation task (within Boards of Examiners container) on Portico opens until 30 September for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 19-20Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
09 August 2019*Publication of SQA resultsAccess & AdmissionsUndergraduate AdmissionsSarah West
09 August 2019*GCE A level results etc. transmitted in ABL file

Admissions Office staff work over weekend to make all possible confirmation decisions and prepare near-misses for start of week
Access & AdmissionsUndergraduate AdmissionsSarah West
10 August 2019*Deadline for new Initial Teacher Education applications (ITE) apart from Post CompulsoryAccess & AdmissionsUndergraduate AdmissionsSarah West
12 August 2019Non-centralised faculties (Laws and Bartlett) to provide numbers to Director of Access and Admissions by 09:00

Director to confirm the number of available near miss spaces with Faculty Tutors, following consultation with the Vice-Provost Education and Student Affairs, Operations and Finance. Near miss applicants to be ranked ready for decisions.
Access & AdmissionsUndergraduate AdmissionsBella Malins
13 August 2019All Confirmation decisions to be made and transmitted to UCASAccess & AdmissionsUndergraduate AdmissionsSarah West
15 August 2019A level results publishedAccess & AdmissionsUndergraduate AdmissionsSarah West
15 August 2019Adjustment/Clearing startsAccess & AdmissionsUndergraduate AdmissionsSarah West
15 August 2019Confirmation calls taken by Admissions teamAccess & AdmissionsUndergraduate AdmissionsSarah West
19 August 2019Start of Late Summer Assessment (LSA) examination periodAcademic ServicesExamsexaminations@ucl.ac.uk
19 August 2019BANK HOLIDAYUCLOther
31 August 2019Deadline for offer recommendations to be returned to Graduate AdmissionsAccess & AdmissionsPostgraduate AdmissionsChris Gregory
31 August 2019*Deadline for new Post Compulsory applications.Access & AdmissionsUndergraduate AdmissionsSarah West
31 August 2019Deadline for offer holders to meet academic conditions of offerAccess & AdmissionsUndergraduate AdmissionsSarah West
01 September - October 2019*Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
05 September 2019*All results processed for postgraduate offer holders who have completed, in September 2018, a pre-sessional English language programme at the UCL Centre for Languages and International EducationAccess & AdmissionsPostgraduate AdmissionsChris Gregory
06 September 2019End of Late Summer Assessment examination periodAcademic ServicesExamsexaminations@ucl.ac.uk
11 September 2019Postgraduate end of contract date (UCL Student Accommodation)EstatesStudent Accommodationresidences@ucl.ac.uk
13 September 2019Final decision to be made on whether to participate in Adjustment and which programmes to includeAccess & AdmissionsUndergraduate AdmissionsSarah West
15 September 2019Reconfirmation task (within Boards of Examiners container) on Portico for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 19-20 is closedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
30 September 2019Academic Services (External Examining team) will recofirm all outstanding External Examiners that are continuing for the next academic session of 19-20 Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk