SRS Calendar of Key UCL Dates 2019-20

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DateEventDepartmentCategoryContact
29 April - 01 July 2019*Academic Services request Board Chairs and Board Administrators to complete external examining tasks on Portico prior to Boards of Examiners meetings for Summer and Autumn term Boards Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
29 April - 29 July 2019*UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE Boards of Examiners - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
29 April - 30 September 2019*Departments review UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
29 April - 30 September 2019*For UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
27 May - 31 July 2019*New External Examiners should be nominated and appointed before the start of the academic yearAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
25 June 2019Teach First EnrolmentStudent Support and WellbeingStudent EnrolmentGiovanna Amorosi
01 July 2019Summer School 1 EnrolmentStudent Support and WellbeingStudent EnrolmentGiovanna Amorosi
01 July - 30 August 2019*Taught modules of professional doctorates - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - 30 August 2019*MBBS Boards of Examiners - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - 27 September 2019*Departments review taught modules of professional doctorates and MBBS External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues, and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - 27 September 2019*For Taught modules of Professional Doctorates and MBBS External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - 01 November 2019*UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports 'Closed' with Responses made available to students, Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
04 July 2019*Publication of National Student Survey (NSS) results (UCL overall)Office of the Vice-Provost (Education and Student Affairs)Student ExperienceBettina Baumann
10 July 2019*Publication of National Student Survey (NSS) results (department and programme results)Office of the Vice-Provost (Education and Student Affairs)Student ExperienceBettina Baumann
22 July 2019Summer School 2 EnrolmentStudent Support and WellbeingStudent EnrolmentGiovanna Amorosi
25 July 2019HESA Unistats 2019/20 submissionAcademic ServicesStudent Data ServicesGary Smith
05 August - 16 September 2019*Reconfirmation task (within Boards of Examiners container) on Portico opens until the start of the academic year for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic sessionAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
28 - 30 August 2019New Starters Enrolment (IOE PGCE students only)Student Support and WellbeingStudent EnrolmentGiovanna Amorosi
01 September 2019Change to 2019 Undergraduate Admissions CycleAccess & AdmissionsUndergraduate AdmissionsSarah West
01 - 30 September 2019*FE Individualised Learner Record 2019-20 Submissions are TBC (likely to be monthly) Academic ServicesStudent Data ServicesGary Smith
01 September - 30 November 2019*Confirmation of Registrations to release SLC UG Maintenance FundingAccess & AdmissionsStudent FundingShanaz Begum
02 September 2019Opening of GRS/ORS research applicationsAccess & AdmissionsStudent FundingClare Hewitt
02 - 04 September 2019ITE enrolmentAccess & AdmissionsAccess & Admissions
02 September - 28 October 2019Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
02 September - 28 October 2019Main PGT Boards of Examiners meetings, EC Panels, etcAcademic ServicesStudent Records
02 September - 20 November 2019 Confirmation of Registrations to release SLC Postgraduate Loan FundingAccess & AdmissionsStudent FundingClare Hewitt
05 September 2019Deadline for Secretary to receive final papers for PMAP meeting on 19 September 2019Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
06 September 2019UCL Research Ethics Committee Application Deadline (for review at 23 September 2019 meeting) See Research Ethics website for application proceduresOffice of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
14 - 15 September 2019International arrival weekend (UCL Student Accommodation)UCL EstatesStudent Accommodationresidences@ucl.ac.uk
16 September 2019Deadline for Secretary to receive final papers for the Finance Committee meeting on 30 September 2019 Academic ServicesGovernance & SecretariatAcademic Services
16 September 2019Deadline for all details of academic rep details to be sent to Faculties for uncontested rolesStudents' Union UCLStudent ExperienceDiana Hawk
16 September 2019Reconfirmation task (within Boards of Examiners container) on Portico for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session is closedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
16 September 2019Deadline for Elite Athlete ApplicationsStudents' Union UCLStudent ExperienceDiana Hawk
17 September 2019Quality Review Sub-Committee (QRSC) meetingAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
17 - 20 September 2019International Student Orientation Programme (ISOP) for Undergraduate, Graduate & Affiliate StudentsStudent Support and WellbeingStudent Inductioninternationalsupport@ucl.ac.uk
18 September - 04 October 2019New Starters Enrolment Student Support and WellbeingStudent EnrolmentGiovanna Amorosi
19 September 2019Programme and Module Approval Panel (PMAP)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
20 September 2019Deadline for completion of Transfers from Integrated Masters to Bachelors

N.B. Students who transfer to a Bachelors programme after 1 April can only attend a graduation ceremony in the following year. See the Academic Manual (Chapter 3) for further details.
Academic ServicesStudent Records
21 - 22 September 2019Arrival weekend (UCL Student Accommodation)UCL EstatesStudent Accommodationresidences@ucl.ac.uk
23 September 2019Postgraduate Research: Payment of Quarter 1 stipends to PGR studentsAccess & AdmissionsStudent FundingClare Hewitt
23 September 2019UCL Research Ethics Committee meeting See Research Ethics website for application proceduresOffice of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
23 September 2019Academic Services will reconfirm any outstanding External Examiners that are continuing for the next academic sessionAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
23 September 2019START OF TERM ONE 

Please check the term dates website for faculty variations
UCLOther
23 September 2019 - 11 October 2019Recruitment of academic repsStudents' Union UCLStudent ExperienceDiana Hawk
23 September - 28 November 2019PGT Boards of Examiners completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
23 September - 13 December 2019Departments review PGT External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
23 September - 13 December 2019For PGT External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
23 September - 13 December 2019External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) for UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar, ITE, MBBS and Taught modules of professional doctoratesAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
24 September 2019Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 8 October 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
26 September 2019Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 10 October 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
27 September 2019UCL Research Ethics Committee Application Deadline (for review at 14 October 2019 meeting) See Research Ethics website for application proceduresOffice of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
30 September 2019Finance Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
30 September 2019Application deadline for January Affiliate applicants, after which programmes can be closed to new Affiliate applicantsAccess & AdmissionsAccess & AdmissionsSarah West; Caroline Hayward
30 September 2019Deadline for nominations for award of UCL Honorary Degrees and Fellowships in 2020Academic ServicesGovernance & SecretariatAcademic Services
30 September 2019Payment of Term 1 US loans disbursementAccess & AdmissionsStudent FundingShanaz Begum
30 September 2019Payment of Term 1 UCL scholarships fundingAccess & AdmissionsStudent FundingShanaz Begum
01 October 2019Deadline for Secretary to receive final papers for the Council meeting on 15 October 2019Academic ServicesGovernance & SecretariatAcademic Services
01 October 2019Deadline for new partners to be added to exchange options for 2020/21Student Support and WellbeingStudy AbroadStudy Abroad Team
02 October 2019Deadline for Secretary to receive final papers for the Academic Board meeting on Wednesday 23 October 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
04 October 2019Deadline for Secretary to receive final papers for the Audit Committee meeting on 18 October 2019Academic ServicesGovernance & SecretariatAcademic Services
07 October 2019Nominations close in the Autumn Rep Elections.

Please use this form to recommend a student
Students' Union UCLStudent ExperienceDiana Hawk
07 October 2019Payment of Term 1 UG BursariesAccess & AdmissionsStudent FundingShanaz Begum
08 October 2019*ITE cycle opens (all UCAS applicants have a 40 day RBD)Access & AdmissionsUndergraduate AdmissionsSarah West
08 October 2019Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
10 October 2019Education Committee (EdCom)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 October 2019September starters: Deadline for enrolment and re-enrolmentAcademic ServicesStudent Records
11 October 2019September starters: Deadline for students to submit Change of Module Selection requests for Term 1 modulesAcademic ServicesStudent Records
11 October 2019September starters: Deadline for students’ Initial Module Selection

See the Academic Manual (Chapter 3) for further details.
Academic ServicesStudent Records
11 October 2019Deadline for all details of academic rep details to be sent to Faculties for uncontested rolesStudents' Union UCLStudent ExperienceDiana Hawk
14 October 2019*Governance Committee of Academic BoardAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 October 2019Study Abroad Fair and Application Launch for 2020/21Student Support and WellbeingStudy AbroadStudy Abroad Team
14 October 2019UCL Research Ethics Committee meeting See Research Ethics website for application proceduresOffice of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
14 October - 18 October 2019Voting in the Autumn Rep Elections Students' Union UCLStudent ExperienceDiana Hawk
15 October 2019Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
15 October 2019Commence visa preparations for January Affiliate intake.Access & AdmissionsAccess & AdmissionsSarah West; Caroline Hayward
15 October 2019UCAS deadline for Medicine, Oxford and CambridgeAccess & AdmissionsAccess & AdmissionsSarah West
18 October 2019Audit Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
19 October 2019Deadline for all details of academic reps to be sent to Faculties where elections have occurredStudents' Union UCLStudent ExperienceDiana Hawk
19 October 2019HESA Initial Teacher Training 2019/20 submission deadlineAcademic ServicesStudent Data ServicesGary Smith
21 October 2019Deadline for Secretary to receive final papers for the Library Committee meeting on 4 November 2019Academic ServicesGovernance & SecretariatAcademic Services
22 October 2019Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 5 November 2019Academic ServicesGovernance & SecretariatAcademic Services
22 October 2019Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 5 November 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
23 October 2019Deadline for Secretary to receive final papers for the Finance Committee meeting on 6 November 2019Academic ServicesGovernance & SecretariatAcademic Services
23 October 2019Academic Board

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 2 October 2019 for prior consideration by the Governance Committee of Academic Board.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
24 October 2019Deadline for Secretary to receive final papers for PMAP meeting on 7 November 2019Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
25 October 2019Deadline for Lead Departmetnal Representative details to be sent to FacultyStudents' Union UCLStudent ExperienceDiana Hawk
25 October 2019September starters: Deadline by which returning students must re-enrolAcademic ServicesStudent Records
25 October 2019September starters: Deadline for Departments to approve Change of Module Selection requests for Term 1 modules Academic ServicesStudent Records
25 October 2019September starters: Deadline for Departments to approve Initial Module Selections

See the Academic Manual (Chapter 3) for further details.
Academic ServicesStudent Records
25 October 2019September starters: Deadline for Programme Transfers

Programme transfers should be made by this deadline every year. See the Academic Manual (Chapter 3) for further details.
Academic ServicesStudent Records
25 October - 08 December*New to UCL (Arrival survey for all new students) runsOffice of the Vice-Provost (Education and Student Affairs)Student ExperienceBettina Baumann
29 October 2019Deadline for Secretary to receive final papers for the Audit Committee meeting on 12 November 2019Academic ServicesGovernance & SecretariatAcademic Services
31 October 2019Deadline for Secretary to receive final papers for the Academic Committee meeting on 14 November 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
31 October 2019HESA Individualised Return 2018/19 submission deadlineAcademic ServicesStudent Data ServicesGary Smith
04 November 2019Confirm PGT module results and awards on Portico. PGT results to be released ASAP following Faculty approval through Portico.Academic ServicesStudent Records
04 November 2019READING WEEK 

Please check the term dates website for faculty variations
Various (applicable to those UCL departments that offer this)Other
04 November 2019Start of the Examinations Pro-forma ExerciseAcademic ServicesExamsExaminations
04 November 2019UCL Research Ethics Committee Application Deadline (for review at 25 November 2019 meeting)

See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
04 November 2019Library Committee (Autumn term)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
05 November 2019Deadline for Secretary to receive final papers for the Student Experience Committee (StEC) meeting on 19 November 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 November 2019Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 November 2019Research Degrees Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 November 019Finance Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
07 November 2019Aggregate off-shore record submission deadlineAcademic ServicesStudent Data ServicesGary Smith
07 November 2019Deadline for Secretary to receive final papers for the Council meeting on 21 November 2019Academic ServicesGovernance & SecretariatAcademic Services
07 November 2019Programme and Module Approval Panel (PMAP)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
12 November 2019Audit Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
12 November 2019Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 26 November 2019Academic ServicesGovernance & SecretariatAcademic Services
13 November 2019*Access and Participation Steering GroupAccess & AdmissionsGovernanceSuzanne Hewings
14 November 2019Academic Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
18 November 2019Deadline for UG applications to Study Abroad in 2020-21Student Support and WellbeingStudy AbroadStudy Abroad Team
19 November 2019Student Experience Committee (StEC)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
19 November 2019Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 3 December 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
19 November 2019PGT Results Release Day. October PGT awards confirmed by Student Records and results released to students (if Faculty approved on Portico by 4 November 2019). Any results approved by exam boards and Faculties before or after this date will be released periodically.Academic ServicesStudent Records
20 November 2019Quality Review Sub-Committee (QRSC) meetingAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
21 November 2019Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
21 November 2019Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 5 December 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
25 November 2019Deadline for Secretary to receive final papers for the Student Recruitment, Admissions and Funding Committee (StRAFC) meeting on 9 December 2019Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
25 November 2019UCL Research Ethics Committee meeting See Research Ethics website for application proceduresOffice of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
25 November 2019 - 28 February 2020PGT External Examiner Reports 'Closed' with Responses made available to students, Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
26 November 2019Research Governance Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
28 November 2019Deadline for Secretary to receive final papers for PMAP meeting on 12 December 2019Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
29 November 2019Deadline for the Examinations Pro-forma ExerciseAcademic ServicesExamsExaminations
30 November 2019Deadline for Programme Amendments for 2020/21Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
01 November 2019 - 31 January 2020*Laidlaw Scholarship Programme applications open (to first-year Undergraduate students only)Office of the Vice-Provost (Education and Student Affairs)OtherChris Cullen
01 December 2019*Teach First applicant data receipt commenceAccess & AdmissionsUndergraduate AdmissionsSarah West
02 December 2019Deadline for Applications for exams at alternative venue (Overseas) - JANUARY EXAMSAcademic ServicesExamsExaminations
03 December 2019Education Committee (EdCom)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 December 2019Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 - 09 December 2019Annual SITS/Portico upgradeAcademic ServicesPortico Data ConfigurationPaula Speller
05 December 2019September starters: Deadline for students to submit Change of Module Selection requests for Term 2 & 3 modules Academic ServicesStudent Records
09 December 2019Deadline for January Affiliate offer holders to meet academic conditions of offerAccess & AdmissionsAccess & AdmissionsSarah West; Caroline Hayward
09 December 2019Student, Recruitment, Admissions and Funding Committee (StRAFC)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 December 2019Postgraduate Research: Payment of Quarter 2 stipends to PGR studentsAccess & AdmissionsStudent FundingClare Hewitt
12 December 2019Programme and Module Approval Panel (PMAP)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
13 December 2019END OF TERM ONE 

Please check the term dates website for faculty variations
UCLOther
13 December 2019September starters: Deadline for module amendments (Term 2 & 3 modules)Academic ServicesStudent Records
16 December 2019*New to UCL results published (UCL overall)Office of the Vice-Provost (Education and Student Affairs)Student ExperienceBettina Baumann
21 December 2019 - 01 January 2020COLLEGE CLOSURE 

Please check the term dates website for faculty variations
UCLOther
02 January 2020Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 16 January 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 January 2020 - 30 April 2020*National Student Survey (NSS) runsOffice of the Vice-Provost (Education and Student Affairs)Student ExperienceBettina Baumann
07 January 2020Deadline for Secretary to receive final papers for the Student Experience Committee (StEC) meeting on 21 January 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
09 - 10 January 2020New Starters Enrolment and International Student Orientation Programme (ISOP) for Graduate & Affiliate Students Student Support and WellbeingStudent Inductioninternationalsupport@ucl.ac.uk
13 January 2020START OF TERM TWO 

Please check the term dates website for faculty variations
UCLOther
13 January - 27 March 2020Board of Examiners meetings for programmes outside of the standard cycleAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
13 January - 27 March 2020Departments review External Examiner Reports for Boards out of standard cycle, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
13 January - 27 March 2020External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) for Boards out of standard cycleAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
13 January - 27 March 2020For External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
13 January - 04 May 2020PGT External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs)Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
13 January 2020Payment of Term 2 UG bursariesAccess & AdmissionsStudent FundingShanaz Begum
15 January 2020UCAS Deadline for all programmes other than Medicine, after which programmes can be closed to new undergraduate applicantsAccess & AdmissionsUndergraduate AdmissionsSarah West
16 January 2020Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
17 January 2020Deadline for Secretary to receive final papers for the Finance Committee meeting on 31 January 2020Academic ServicesGovernance & SecretariatAcademic Services
17 January 2020January starters: Deadline for enrolment and re-enrolmentAcademic ServicesStudent Records
17 January 2020January starters: Deadline for students to submit Change of Module Selection requests for Term 2 & 3 modulesAcademic ServicesStudent Records
17 January 2020January starters: Deadline for students’ Initial Module Selection

See the Academic Manual (Chapter 3) for further details
Academic ServicesStudent Records
18 January 2020*Access Agreement Monitoring Return to OfS (bursary data)Access & AdmissionsStudent FundingLucy March
18 January 2020*OfS 18/19 Access Agreement reporting deadlineAccess & AdmissionsAccess & AdmissionsLucy March
20 January 2020January starters: Deadline for Departments to approve Change of Module Selection requests for Term 2 & 3 modules Academic ServicesStudent Records
20 January 2020Nominations open for Spring Leadership Elections

Please use this form to recommend a student
Students' Union UCLStudent ExperienceDiana Hawk
20 January 2020Payment of Term 2 US loans disbursementAccess & AdmissionsStudent FundingShanaz Begum
20 January 2020Payment of Term 2 UCL scholarships fundingAccess & AdmissionsStudent FundingShanaz Begum
21 January 2020January starters: Deadline for Departments to approve Initial Module Selections

See the Academic Manual (Chapter 3) for further details
Academic ServicesStudent Records
21 January 2020Student Experience Committee (StEC)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
22 January 2020Deadline for Secretary to receive final papers for the Academic Board meeting on 12 February 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
23 January 2020Deadline for Secretary to receive final papers for the Library Committee meeting on 6 February 2020Academic ServicesGovernance & SecretariatAcademic Services
23 January 2020Deadline for Secretary to receive final papers for PMAP meeting on 6 February 2020Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
24 January 2020January starters: Deadline for Programme Transfers

Programme transfers should be made by this deadline every year. See the Academic Manual (Chapter 3) for further details.
Academic ServicesStudent Records
26 January 2020Posters in CloistersUCL Arena CentreOtherLauren Hawkridge
28 January 2020Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 11 February 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
28 January 2019Quality Review Sub-Committee (QRSC) meetingAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
30 January 2020January starters: PGT Boards of Examiners, EC Panels, etc Academic ServicesStudent Records
31 January 2020Finance Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
31 January 2020Deadline for Secretary to receive final papers for the Council meeting on 14 February 2020Academic ServicesGovernance & SecretariatAcademic Services
01 February 2020IBSc applications openAccess & AdmissionsUndergraduate AdmissionsSarah West
03 February 2020*Governance Committee of Academic BoardAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 February 2020Library Committee (Spring term)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
06 February 2020Programme and Module Approval Panel (PMAP)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
07 February 2020January starters: Deadline for PGT marks and awards to be confirmed in Portico and receipt of Board of Examiners' final Report Forms Academic ServicesStudent Records
10 February 2020Student Choice Awards - nominations openStudents' Union UCLOtherreps@ucl.ac.uk
10 February 2020Start of the draft timetable review periodAcademic ServicesExamsExaminations
11 February 2020Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 25 February 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 February 2020Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
12 February 2020Academic Board

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 22 January 2020 for prior consideration by the Governance Committee of Academic Board.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
13 February 2020Deadline for Secretary to receive final papers for the Academic Committee meeting on 27 February 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 February 2020Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
14 February 2020Deadline for the draft timetable review periodAcademic ServicesExamsExaminations
17 February 2020READING WEEK

Please check the term dates website for faculty variations 
Various (applicable to those UCL departments that offer this)Other
17 February 2020School Direct Salaried Top Up application deadlineAccess & AdmissionsUndergraduate AdmissionsSarah West
20 February 2020Deadline for Secretary to receive final papers for PMAP meeting on 5 March 2020Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
24 - 28 February 2020National Student Money Week 2020Access & AdmissionsStudent FundingKaty Foster
25 February 2020Deadline for Secretary to receive final papers for the Student Recruitment, Admissions and Funding Committee (StRAFC) meeting on 10 March 2020Academic ServicesAcademic Policy & Quality Assurance
25 February 2020Education Committee (EdCom)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
25 February 2020UCAS Extra starts for participating programmesAccess & AdmissionsUndergraduate AdmissionsSarah West
26 February 2020Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 11 March 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
27 February 2020Academic Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
27 February 2020Deadline for Secretary to receive final papers for the Student Experience Committee meeting on 12 March 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
27 February 2020January starters: PGT awards confirmed and results released to students by this date (if awards processed and paperwork received by 8 February 2019)Academic ServicesStudent Records
02 March 2020Deadline for the publication of the final timetableAcademic ServicesExamsExaminations
02 - 06 March 2020*International FestivalStudent Support and WellbeingStudent ExperienceGiovanna Amorosi
02 March - 12 April 2020*Student Experience Survey (NSS-style survey for penultimate year undergraduates) runsOffice of the Vice-Provost (Education and Student Affairs)Student ExperienceBettina Baumann
03 March 2020Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 17 March 2020Academic ServicesGovernance & SecretariatAcademic Services
04 March 2020Nominations close in Spring Leadership Elections

Please use this form to recommend a student
Students' Union UCLStudent ExperienceDiana Hawk
05 March 2020Programme and Module Approval Panel (PMAP)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
05 March 2020Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 19 March 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 March 2020Deadline for receipt of examination papersAcademic ServicesExamsExaminations
10 March 2020Student, Recruitment, Admissions and Funding Committee (StRAFC)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 March 2020Research Degrees Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 March 2020*Access and Participation Steering GroupAccess & AdmissionsGovernanceSuzanne Hewings
12 March 2020Student Experience Committee (StEC)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
16 March - 20 March 2020Voting in the Spring Leadership Elections Students' Union UCLStudent ExperienceDiana Hawk
16 - 20 March 2020Postgraduate Research: Payment of Quarter 3 stipends to PGR studentsAccess & AdmissionsStudent FundingClare Hewitt
17 March 2020Deadline for Secretary to receive final papers for the Audit Committee meeting on 31 March 2020Academic ServicesGovernance & SecretariatAcademic Services
17 March 2020Research Governance Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
17 March 2020Student Choice Awards - nominations closeStudents' Union UCLOtherreps@ucl.ac.uk
19 March 2020Deadline for Secretary to receive final papers for PMAP meeting on 2 April 2020Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
19 March 2020Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
27 March 2020Deadline to complete Study Abroad Preparation e-Learning ModuleStudent Support and WellbeingStudy AbroadStudy Abroad Team
27 March 2020END OF TERM TWO 

Please check the term dates website for faculty variations
UCLOther
28 March 2020Deadline for Applications for exams at alternative venue (Overseas) - MAIN EXAM PERIODAcademic ServicesExamsExaminations
30 March 2020Application deadline for September Affiliate applicants, after which programmes can be closed to new Affiliate applicantsAccess & AdmissionsUndergraduate Admissions, Postgraduate AdmissionsSarah West; Caroline Hayward
31 March 2020Good-practice deadline for all applications received at UCAS by 15 JanuaryAccess & AdmissionsUndergraduate AdmissionsSarah West
31 March 2020IBSc application deadlineAccess & AdmissionsUndergraduate AdmissionsSarah West
31 March 2020*Continuing students: deadline for module selection for next academic yearAcademic ServicesStudent Records
31 March 2020Audit Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
01 April 2020ITE Top Up programme (remote enrolment)Access & AdmissionsUndergraduate AdmissionsSarah West
01 - 31 April 2020*CLIE and Medical Electives enrolmentAccess & AdmissionsUndergraduate AdmissionsDavid Morris
02 April 2020Programme and Module Approval Panel (PMAP)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
06 April 20202019 Education ConferenceOffice of the Vice-Provost (Education and Student Affairs)/ UCL Arena CentreOtherLauren Hawkridge
06 April 2020Deadline for Examination Adjustment Requests Main Examination Period (new requests)Academic ServicesExamsExaminations
09 - 14 April 2020COLLEGE CLOSURE 

Please check the term dates website for faculty variations
UCLOther
16 April 2020Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 30 April 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
17 April 2020Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
17 April 2020Deadline for Secretary to receive final papers for the Council meeting on 17 April 2020Academic ServicesGovernance & SecretariatAcademic Services
22 April 2020Deadline for Secretary to receive final papers for the Academic Board meeting on Wednesday 13 May 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
27 April 2020START OF TERM THREE 

Please check the term dates website for faculty variations
UCLOther
27 April 2020Start of the examination periodAcademic ServicesExamsExaminations
27 April - 01 May 2020Board of Examiners Hub rolled forwardAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
27 April 2020Payment of Term 3 UG BursariesAccess & AdmissionsStudent FundingShanaz Begum
28 April 2020Deadline for Secretary to receive final papers for the Library Committee meeting on 12 May 2020Academic ServicesGovernance & SecretariatAcademic Services
30 April 2020Deadline for Secretary to receive final papers for PMAP meeting on 14 May 2020Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
30 April 2020Education Committee (EdCom)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
30 April 2020*Governance Committee of Academic BoardAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
01 May 2020*Decline by Default (DBD) for applicants living in UK who received final institution decision by 31 MarchAccess & AdmissionsUndergraduate AdmissionsSarah West
02 May 2020*Reject by Default (RBD) on all applications received by 15 January who do not have a final decisionAccess & AdmissionsUndergraduate AdmissionsSarah West
04 May 2020Payment of Term 3 US loans disbursementAccess & AdmissionsStudent FundingShanaz Begum
04 May 2020Payment of Term 3 UCL scholarships fundingAccess & AdmissionsStudent FundingShanaz Begum
04 - 15 May 2020Academic Services request Departments, Board Chairs, Board Administrators to link Modules to External Examiners and enter dates for Interim meetings, Final Board and LSA meetings for Summer and Autumn term BoardsAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
04 May - 31 July 2020*UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE Boards of Examiners - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
04 May - 28 September 2020*Departments review UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
04 May - 28 September 2020*For UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
05 May 2020Deadline for Secretary to receive final papers for the Student Experience Committee (StEC) meeting on 19 May 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
07 May 2020Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 21 May 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
08 May 2020BANK HOLIDAYUCLOther
11 May 2020*Finance Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
12 May 2020Library Committee (Summer term)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting
Academic ServicesGovernance & SecretariatAcademic Services
13 May 2020Academic Board

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 22 April 2020 for prior consideration by the Governance Committee of Academic Board.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 May 2020Programme and Module Approval Panel (PMAP)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
15 May 2020*Student Experience Survey results (overall UCL) published Office of the Vice-Provost (Education and Student Affairs)Student ExperienceBettina Baumann
19 May 2020Student Experience Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
20 May 2020Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 3 June 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
21 May 2020Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
25 May 2020Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 8 June 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
25 May 2020BANK HOLIDAYUCLOther
26 May 2020Deadline for Secretary to receive final papers for the Student Recruitment, Admissions and Funding Committee (StRAFC) meeting on 9 June 2020Academic ServicesAcademic Policy & Quality Assurance
28 May 2020Deadline for Secretary to receive final papers for PMAP meeting on 11 June 2020Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
31 May 2020Offer deadline IBSc applicantsAccess & AdmissionsUndergraduate AdmissionsSarah West
01 June 2020*All Firm applicants contacted to provide information on status (e.g. fees), request verification of qualifications and ask to complete Tier-4 Visa data-checking process where applicable, including September Affiliate intakeAccess & AdmissionsUndergraduate AdmissionsSarah West
01 June - 31 August 2020*New External Examiners for 20-21 session should be nominated and appointed before the start of the academic yearAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
02 June 2020Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 16 June 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
02 June 2019Quality Review Sub-Committee (QRSC) meetingAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
03 June 2020*Block One Summer School applicant data received by Admissions for record generationAccess & AdmissionsUndergraduate AdmissionsSarah West
03 June 2020Research Degrees Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
04 June 2020Deadline for Secretary to receive final papers for the Council meeting on 18 June 2020Academic ServicesGovernance & SecretariatAcademic Services
04 June 2020Deadline for Secretary to receive final papers for the Academic Committee meeting on 18 June 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 June 2020Offer holders begin to be invited to check details in portal for issuing a CAS (Confirmation of Acceptance for Studies)

CASs are produced from this point onwards. Applicants also asked to confirm details of status and to provide any results that meet offer conditi. CASs are produced from this point onwards. Applicants also asked to confirm details of status and to provide any results that meet offer conditions.
Access & AdmissionsPostgraduate AdmissionsCaroline Hayward
05 June 2020Deadline for completion of Transfers from Bachelors (Year 3) to Integrated Masters

See the Academic Manual (Chapter 3) for further details.
Academic ServicesStudent Records
05 June 2020End of the examination periodAcademic ServicesExamsExaminations
06 June 2020*Decline by Default (DBD) for applicants who received final institution decision by 2 MayAccess & AdmissionsUndergraduate AdmissionsSarah West
08 June 2020Education Committee (EdCom)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
09 June 2020Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 23 June 2020Academic ServicesGovernance & SecretariatAcademic Services
09 June 2020Student, Recruitment, Admissions and Funding Committee (StRAFC)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
10 June 2020Deadline for Secretary to receive final papers for the Finance Committee meeting on 24 June 2020Academic ServicesGovernance & SecretariatAcademic Services
11 June 2020Deadline for Secretary to receive final papers for the Audit Committee meeting on 25 June 2020Academic ServicesGovernance & SecretariatAcademic Services
11 June 2020Programme and Module Approval Panel (PMAP)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
11 June 2020*Reject by Default (RBD) on applications received by 30 JuneAccess & AdmissionsUndergraduate AdmissionsSarah West
12 June 2020Deadline for Programme Amendments for 2021 / 22Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
12 June 2020END OF TERM THREE

Please check the term dates website for faculty variations 
UCLOther
15 June 2020Deadline for the exchange of Undergraduate marksAcademic ServicesStudent Records
16 June 2020Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
18 June 2020Academic Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
18 June 2020Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
18 June - 26 June 2020Dates of UG Boards of Examiners' meetings PGT Sub-Boards to consider 'provisional' marks and determine which students are eligible for Late Summer Assessments or for Condonement on taught modulesAcademic ServicesStudent Records
20 June 2020Undergraduate end of contract date (UCL Student Accommodation)UCL EstatesStudent Accommodationresidences@ucl.ac.uk
22 - 26 June 2020Postgraduate Research: Payment of Quarter 4 stipends to PGR studentsAccess & AdmissionsStudent FundingClare Hewitt
23 June 2020*Teach First enrolment sessionAcademic ServicesPostgraduate AdmissionsDavid Morris
23 June 2020Research Governance Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
24 June 2020*Access and Participation Steering GroupAccess & AdmissionsGovernanceSuzanne Hewings
24 June 2020*Block Two Summer School applicant data received by Admissions for record generationAccess & AdmissionsUndergraduate AdmissionsSarah West
24 June 2020Finance Committee 

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
25 June 2020Audit Committee

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
25 June 2020Deadline for Secretary to receive final papers for the Council meeting on 9 July 2020Academic ServicesGovernance & SecretariatAcademic Services
25 June 2020Deadline for Secretary to receive final papers for PMAP meeting on 9 July 2020Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
29 June - 31 August 2020*MBBS Boards of Examiners - completed External Examiners Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
29 June - 31 August 2020*Taught modules of professional doctorates - completed External Examiners Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
29 June - 28 September 2020*Departments review taught modules of professional doctorates and MBBS External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues, and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
29 June - 28 September 2020*For Taught modules of Professional Doctorates and MBBS Boards External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
29 June - 30 October 2020*UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
30 June 2020Last date UCAS applicants can apply prior to entering ClearingAccess & Admissionsundergraduate AdmissionsSarah West
01 July - 31 August 2020Bulk or results to meet conditions of offers is received and processedAccess & AdmissionsPostgraduate AdmissionsCaroline Hayward
01 - 31 July 2020*Postgraduate Taught Experience Survey results (overall UCL only) are publishedOffice of the Vice-Provost (Education and Student Affairs)Student ExperienceBettina Baumann
01 July 2020*National Student Survey (NSS) results are published (all)Office of the Vice-Provost (Education and Student Affairs)Student ExperienceBettina Baumann
01 July 2020Introduction of 20 day RBD for ITE applicants via UCASAccess & AdmissionsUndergraduate AdmissionsSarah West
02 July 2020Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 16 July 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
02 July 2020Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 16 July 2020Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
03 July 2020i) Confirm module, results, interim results outcomes and progression on Portico Ii) Online approval of exam board reports by Exam Board Chairs and FacultiesAcademic ServicesStudent Records
04 July 2020*Last date applicants can refer themselves through ExtraAccess & AdmissionsUndergraduate AdmissionsSarah West
06 July 2020International Baccalaureate results publishedAccess & AdmissionsUndergraduate AdmissionsSarah West
09 July 2020Council

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
09 July 2020Programme and Module Approval Panel (PMAP)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality Assuranceacadserv.pmap@ucl.ac.uk
09 July 2020Results Day Students will be emailed the results of any Taught assessmentsAcademic ServicesStudent Records
15 July 2020Start of the Late Summer Assessment (LSA) draft timetable review periodAcademic ServicesExamsExaminations
16 July 2020Education Committee (EdCom)

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
16 July 2020Faculty Tutor Forum

N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
17 July 2020Results processed for UCL 2020 graduates holding offers of admission to postgraduate programmesAccess & AdmissionsPostgraduate AdmissionsCaroline Hayward
19 July 2020*Decline by Default (DBD) on applications where decision made by 12 JulyAccess & AdmissionsUndergraduate AdmissionsSarah West
20 July 2020*Decline by Default (DBD) for applicants who received final institution decision by 6 JuneAccess & AdmissionsUndergraduate AdmissionsSarah West
20 July 2020Deadline for the Late Summer Assessment (LSA) draft timetable review periodAcademic ServicesExamsExaminations
27 July 2020Deadline for the publication of the Late Summer Assessment (LSA) final timetableAcademic ServicesExamsExaminations
27 July 2020Deadline for receipt of examination papers LSAAcademic ServicesExamsExaminations
31 July 2020Main application deadline for all postgraduate taught programmes that have not had an earlier deadline or an extensionAccess & AdmissionsPostgraduate AdmissionsCaroline Hayward
01 August 2020Applicant Transfer (ATR) of all Unconditional Firm (UF) offer holders begins and is ongoing from this pointAccess & AdmissionsPostgraduate AdmissionsCaroline Hayward
01 - 31 August 2020*Postgraduate Taught Experience Survey results (sector, Russell Group, department and programme level) are publishedOffice of the Vice-Provost (Education and Student Affairs)Student ExperienceBettina Baumann
01 August 2020ITE Deadline to meet all offer conditions including stat checksAccess & AdmissionsUndergraduate AdmissionsSarah West
03 August 2020Deadline for Applications for exams at alternative venue (Overseas) - LSA EXAM PERIODAcademic ServicesExamsExaminations
03 August 2020Deadline for Examination Adjustment Requests Late Summer Examination Period (new requests)Academic ServicesExamsExaminations
03 August - 14 September 2020Reconfirmation task (within Boards of Examiners container) on Portico opens until 30 September for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic sessionAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
06 August 2020Publication of SQA resultsAccess & AdmissionsUndergraduate AdmissionsSarah West
07 August 2020GCE A level results etc. transmitted in ABL file Admissions Office staff work over weekend to make all possible confirmation decisions and prepare near-misses for start of weekAccess & AdmissionsUndergraduate AdmissionsSarah West
07 August 2020*Deadline for new Initial Teacher Education applications (ITE) apart from Post CompulsoryAccess & AdmissionsUndergraduate AdmissionsSarah West
10 August 2020Non-centralised faculties (Laws and Bartlett) to provide numbers to Director of Access and Admissions by 09:00

Director to confirm the number of available near miss spaces with Faculty Tutors, following consultation with the Vice-Provost Education and Student Affairs, Operations and Finance. Near miss applicants to be ranked ready for decisions.
Access & AdmissionsUndergraduate AdmissionsBella Malins
11 August 2020Final decision to be made on whether to participate in Adjustment and which programmes to includeAccess & AdmissionsUndergraduate AdmissionsSarah West
11 August 2020All Confirmation decisions to be made and transmitted to UCASAccess & AdmissionsUndergraduate AdmissionsSarah West
13 August 2020A level results publishedAccess & AdmissionsUndergraduate AdmissionsSarah West
13 August 2020Adjustment/Clearing startsAccess & AdmissionsUndergraduate AdmissionsSarah West
13 August 2020Confirmation calls taken by Admissions teamAccess & AdmissionsUndergraduate AdmissionsSarah West
21 August 2020Deadline for new Post Compulsory applications.Access & AdmissionsUndergraduate AdmissionsSarah West
24 August 2020Start of Late Summer Assessment (LSA) examination periodAcademic ServicesExamsExaminations
28 August 2020Deadline for offer recommendations to be returned to Graduate AdmissionsAccess & AdmissionsPostgraduate AdmissionsCaroline Hayward
31 August 2020BANK HOLIDAYUCLOther
31 August 2020Deadline for offer holders to meet academic conditions of offerAccess & AdmissionsUndergraduate AdmissionsSarah West
01 August - 30 September 2020*Student Experience Survey results (departmental level) publishedOffice of the Vice-Provost (Education and Student Affairs)Student ExperienceBettina Baumann
02 - 04 September 2020ITE enrolmentAccess & AdmissionsStudent EnrolmentSarah West
07 September - 30 October 2020*Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
11 September 2020End of Late Summer Assessment examination periodAcademic ServicesExamsExaminations
14 September 2020Reconfirmation task (within Boards of Examiners container) on Portico for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session is closedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
16 September 2020Postgraduate end of contract date (UCL Student Accommodation)UCL EstatesStudent Accommodationresidences@ucl.ac.uk
18 September 2020Deadline for receipt of late assessment and referral marksAcademic ServicesExamsExaminations
23 September 2019UCL Research Ethics Committee meeting See Research Ethics website for application proceduresOffice of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
25 September 2020UG Late Summer Assessment Boards of Examiners meetings to take place by this dateAcademic ServicesExamsExaminations
02 October 2020Deadline for UG Late Summer Assessments and awards on PorticoAcademic ServicesExamsExaminations
05 October 2020Academic Services (External Examining team) will recofirm all outstanding External Examiners that are continuing for the next academic sessionAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
30 October 2020Deadline for postgraduate Boards of Examiners' meetingsAcademic ServicesStudent Records
13 November 2020Online approval of exam board reports by Exam Board Chairs and Faculties by this dateAcademic ServicesStudent Records