| Date | Event | Department | Category | Contact |
|---|---|---|---|---|
| 01 May - 01 July 2018* | Academic Services request Board Chairs and Board Administrators to complete external examining tasks on Portico prior to Boards of Examiners meetings for Summer and Autumn term Boards | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 May - 31 July 2018* | UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE Boards of Examiners - completed External Examiner Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 May - 30 September 2018* | Departments review UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 May - 30 September 2018* | For UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 June - 31 August 2018* | New External Examiners for 18-19 session should be nominated and appointed before the start of the academic year (no later than 24 September 2018). These External Examiners will review work relating to the 2018-19 academic year and would attend their first Board meeting in 2019 | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - August 2018* | Taught modules of professional doctorates - completed External Examiner Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - August 2018* | MBBS Boards of Examiners - completed External Examiner Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - September 2018* | Departments review taught modules of professional doctorates and MBBS External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues, and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - September 2018* | For Taught modules of Professional Doctorates and MBBS External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - 31 October 2018* | UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports 'Closed' with Responses made available to students, Examiners and staff | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 23 July 2018 | Summer School 2 Enrolment | Student Support and Wellbeing | Student Enrolment | Giovanna Amorosi |
| 27 July 2018 | Publication of National Student Survey (NSS) results (UCL overall) | Vice-Provost (Education and Student Affairs) Office | Student Experience | Bettina Baumann |
| 01 August - 15 September 2018* | Reconfirmation task (within Boards of Examiners container) on Portico opens until 15 September for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 18-19 | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 03 August 2018 | Publication of National Student Survey (NSS) results (department and programme results) | Vice-Provost (Education and Student Affairs) Office | Student Experience | Bettina Baumann |
| 29 - 31 August 2018 | New Starters Enrolment (IOE PGCE students only) | Student Support and Wellbeing | Student Enrolment | Giovanna Amorosi |
| 01 September 2018 | Change to 2019 Undergraduate Admissions Cycle | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 September 2018 | Opening of GRS/ORS research applications | Access & Admissions | Student Funding | Clare Hewitt |
| 01 September - October 2018 | Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staff | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 September - 29 October 2018 | Main PGT Boards of Examiners meetings, EC Panels, etc | Academic Services | Student Records | |
| 01 September - 30 November 2018* | Confirmation of Registrations to release SLC Postgraduate Loan Funding | Access & Admissions | Student Funding | Clare Hewitt |
| 01 September - 30 November 2018* | Confirmation of Registrations to release SLC UG Maintenance Funding | Access & Admissions | Student Funding | Shanaz Begum |
| 01 September 2018 | Nominations open for Autumn Rep elections Please use this form to recommend a student | Students' Union UCL | Student Experience | Diana Hawk |
| 03 September 2018 | UCL Research Ethics Committee Application Deadline (for review at 24 September 2018 meeting) See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 10 September 10 2018 | World Suicide Prevention Day | None | Other | |
| 13 September 2018 | Deadline for Secretary to receive final papers for the Finance Committee meeting on 27 September 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 14 September 2018* | Deadline for new partners to be added to exchange options for 2019/20 | Student Support and Wellbeing | Study Abroad | Study Abroad Team |
| 15 September 2018 | Reconfirmation task (within Boards of Examiners container) on Portico for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 18-19 is closed | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 15 - 16 September 2018 | International arrival weekend (UCL Student Accommodation) N.B. For home/EU students, arrival weekend is 22-23 September 2018 | Estates | Student Accommodation | residences@ucl.ac.uk |
| 17 September - 30 November 2018 | PGT Boards of Examiners completed External Examiner Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 17 September - 14 December 2018 | Departments review PGT External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 17 September - 14 December 2018 | For PGT External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 17 September - 31 December 2018 | External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) for UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar, ITE, MBBS and Taught modules of professional doctorates | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 18 September 2018 | Deadline for Secretary to receive final papers for the Education Committee meeting on 2 October 2018 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 18 - 21 September 2018 | International Student Orientation Programme (ISOP) for Undergraduate, Graduate & Affiliate Students | Student Support and Wellbeing | Student Induction | internationalsupport@ucl.ac.uk |
| 19 September - 05 October 2018 | New Starters Enrolment | Student Support and Wellbeing | Student Enrolment | Giovanna Amorosi |
| 20 September 2018 | Quality Review Sub-Committee (QRSC) meeting (agree UG ASER mandated actions) | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 21 September 2018 | Undergraduate ASERs issued to Departments | Vice-Provost (Education and Student Affairs) Office / SRS | Academic Policy & Quality Assurance | Bettina Baumann Sandra Hinton |
| 22 - 23 September 2018 | Arrival weekend (UCL Student Accommodation) N.B. International arrival weekend is 15-16 September 2018 | Estates | Student Accommodation | residences@ucl.ac.uk |
| 23 September 2018 | Deadline for completion of Transfers from Integrated Masters to Bachelors N.B. Students who transfer to a Bachelors programme after 1 April can only attend a graduation ceremony in the following year. See the Academic Manual (Chapter 3) for further details. | Academic Services | Student Records | |
| 24 September 2018 | UCL Research Ethics Committee meeting See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 24 September 2018 | START OF TERM ONE Please check the term dates website for faculty variations | UCL | Other | |
| 24 September 2018 | Postgraduate Research: Payment of Quarter 1 stipends to PGR students | Access & Admissions | Student Funding | Clare Hewitt |
| 25 September 2018 | Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 9 October 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 26 September 2018 | Deadline for Secretary to receive final papers for the Council meeting on 10 October 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 27 September 2018 | Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 28 September 2018 | Deadline for Secretary to receive final papers for the Audit Committee meeting on 12 October 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 29 September 2018 | UCL Research Ethics Committee Application Deadline (for review at 15 October 2018 meeting) See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 30 September 2018 | Academic Services will reconfirm any outstanding External Examiners that are continuing for the academic session of 18-19 | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 30 September 2018 | Application deadline for January Affiliate applicants, after which programmes can be closed to new Affiliate applicants | Access & Admissions | Undergraduate Admissions, Postgraduate Admissions | Sarah West; Chris Gregory |
| 30 September 2018 | Deadline for Erasmus+ 2017/18 Project Final Data Report | Student Support and Wellbeing | Study Abroad | Study Abroad Team |
| 30 September 2018 | Deadline for nominations for award of UCL Honorary Degrees and Fellowships in 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 01 October 2018 | Deadline for Secretary to receive final papers for the Academic Board meeting on Tuesday 23 October 2018 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 01 October - 31 October 2018 | Black History Month | None | Other | |
| 02 October 2018 | Deadline for Secretary to receive final papers for the Library Committee meeting on 16 October 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 02 October 2018 | Education Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 04 October 02018 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 18 October 2018 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 05 October 2018* | Payment of Term 1 US loans disbursement | Access & Admissions | Student Funding | Shanaz Begum |
| 05 October 2018* | Payment of Term 1 UCL scholarships funding | Access & Admissions | Student Funding | Shanaz Begum |
| 09 October 2018 | Research Degrees Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 10 October 12018 | Council N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 10 October 2018 | Deadline for Secretary to receive final papers for the Estates Management Committee meeting on 24 October 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 10 October 2018 | World Mental Health Day | None | Other | |
| 12 October 2018 | Audit Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 12 October 2018 | Deadline for appointment of Course Representatives & Research Student Representatives | Students' Union UCL | Other | Tom Flynn |
| 12 October 2018 | September starters: Deadline for enrolment and re-enrolment Returning students may be permitted to re-enrol on or by 26 October 2018 if there are good reasons. Students must contact studentrecords@ucl.ac.uk before missing the deadline. | Academic Services | Student Records | |
| 12 October 2018 | September starters: Deadline for students to submit Change of Module Selection requests for Term 1 modules | Academic Services | Student Records | |
| 12 October 2018 | September starters: Deadline for students’ Initial Module Selection See the Academic Manual (Chapter 3) for further details. | Academic Services | Student Records | |
| 12 October 2018 | Nominations close in the Autumn Rep Elections. Please use this form to recommend a student | Students' Union UCL | Student Experience | Diana Hawk |
| 15 October 2018* | Commence visa preparations for January Affiliate intake. | Access & Admissions | Undergraduate Admissions, Postgraduate Admissions | Sarah West; Chris Gregory |
| 15 October 2018* | Study Abroad Fair and Application Launch for 2019/20 (4.00-6.00pm in the Cloisters, Wilkins Building) See webpage for more information | Student Support and Wellbeing | Study Abroad | Study Abroad Team |
| 15 October 2018 | Opening of all PGT and PGR programmes for 2019 Entry | Access & Admissions | Postgraduate Admissions | Chris Gregory |
| 15 October 2018 | UCAS deadline for Medicine, Oxford and Cambridge | Access & Admissions | Access & Admissions | Sarah West |
| 15 October 2018 | UCL Research Ethics Committee meeting See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 16 October 2018 | Library Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 17 October - 24 October 2018 | Voting in the Autumn Rep Elections Students can cast their vote via the Students' Union website | Students' Union UCL | Student Experience | Diana Hawk |
| 18 October 2018 | Deadline for Secretary to receive final papers for the Academic Committee meeting on 1 November 2018 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 18 October 2018 | Faculty Tutor Forum N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 18 October 2018 | HESA Initial Teacher Training 2018/19 submission deadline | Academic Services | Student Data Services | Gary Smith |
| 19 October 2018 | Final date of acceptance of new Course Representative & Research Student Representative details | Students' Union UCL | Other | Tom Flynn |
| 21 October 2018 | International Day of Peace | None | Other | |
| 22 October 2018 | Deadline for Secretary to receive final papers for the Finance Committee meeting on 5 November 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 22 October 2018 | Honorary Degrees and Fellowships Committee: meeting of review panel to consider applications Review panel to make recommendations to the Honorary Degrees and Fellowships Committee ahead of the full committee meeting on 29 October 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 23 October 2018 | Academic Board N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 1 October 2018 for prior consideration by the Governance Committee. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 24 October 2018 | Estates Management Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 26 October 2018 | Deadline for Secretary to receive final papers for the Audit Committee meeting on 9 November 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 26 October 2018 | September starters: Deadline by which returning students must re-enrol A returning student may be permitted to re-enrol after the 12 October 2018 deadline if there are good reasons. Students must contact studentrecords@ucl.ac.uk before missing the deadline. | Academic Services | Student Records | |
| 26 October 2018 | September starters: Deadline for Departments to approve Change of Module Selection requests for Term 1 modules | Academic Services | Student Records | |
| 26 October 2018 | September starters: Deadline for Departments to approve Initial Module Selections See the Academic Manual (Chapter 3) for further details. | Academic Services | Student Records | |
| 26 October 2018 | September starters: Deadline for Programme Transfers N.B. Programme transfers should be made by this deadline in the effective year. See the Academic Manual (Chapter 3) for further details. | Academic Services | Student Records | |
| 26 October 2018* | ITE cycle opens (all UCAS applicants have a 40 day RBD) | Access & Admissions | Undergraduate Admissions | Sarah West |
| 26 October 2018* | Payment of Term 1 UG Bursaries | Access & Admissions | Student Funding | Shanaz Begum |
| 26 October - 09 December 2018 | New to UCL (Arrival survey for all new students) runs | Vice-Provost (Education and Student Affairs) Office | Student Experience | Bettina Baumann |
| 29 Octobe 2018 | Honorary Degrees and Fellowships Committee | Academic Services | Governance & Secretariat | Academic Services |
| 30 October 2018 | Deadline for Secretary to receive final papers for the Student Experience Committee meeting on 13 November 2018 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 31 October 2018 | HESA Individualised Return 2017/18 submission deadline | Academic Services | Student Data Services | Gary Smith |
| 01 November 2018 - 31 January 2019 | Laidlaw Scholarship Programme applications open (to first-year Undergraduate students only) | Vice-Provost (Education and Student Affairs) Office | Other | Chris Cullen |
| 01 November 2018 | Academic Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 01 November 2018 | Deadline for Secretary to receive final papers for the Finance Committee meeting on 15 November 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 01 - 30 November 2018 | Islamophobia Awareness Month | None | Other | |
| 02 November 2018 | Deadline for Secretary to receive final papers for the Council meeting on 16 November 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 02 November 2018 | Deadline for Secretary to receive final papers for the Remuneration and Human Resources Strategy Committee meeting on 16 November 2018 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 05 November 2018 | Deadline for PGT marks and awards to be confirmed in Portico and receipt of Board of Examiners' final Report Forms | Academic Services | Student Records | |
| 05 November 2018 | Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 05 November 2018 | READING WEEK Please check the term dates website for faculty variations | Various (applicable to those UCL departments that offer this) | Other | |
| 05 November 2018 | Start of the Examinations Pro-forma Exercise | Academic Services | Exams | examinations@ucl.ac.uk |
| 05 November 2018 | UCL Research Ethics Committee Application Deadline (for review at 26 November 2018 meeting) See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 05 November | SRS Wellbeing Week | Registrar's Office | Other | |
| 06 November 2018 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 20 November 2018 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 07 November 2018 | Access and Participation Steering Group | Access & Admissions | Governance | Suzanne Hewings |
| 09 November 2018 | Audit Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 13 November 2018 | Student Experience Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 14 November 2018 | Deadline for Secretary to receive final papers for the Human Resources Policy Committee meeting on 28 November 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 15 November 2018 | Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 15 November 2018 - 28 February 2019* | Academic Review including collection of module descriptions | Academic Services | Academic Policy & Quality Assurance | lifecycle@ucl.ac.uk |
| 16 November 2018 | Council N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 16 November 2018 | Remuneration and Human Resources Strategy Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 17 November 2018 | Aggregate off-shore record submission deadline | Academic Services | Student Data Services | Gary Smith |
| 19 November 2018* | Deadline for UG applications to Study Abroad in 2019/20 | Student Support and Wellbeing | Study Abroad | Study Abroad Team |
| 20 November 2018 | Faculty Tutor Forum N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 20 November 2018 | Transgender Day of Remembrance | None | Other | |
| 21 November 2018 | Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 05 December 2018 | Academic Services | Governance & Secretariat | Academic Services |
| 22 November 2018 | Deadline for Secretary to receive final papers for the Education Committee meeting on 6 December 2018 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 22 November 2018 | Quality Review Sub-Committee (QRSC) meeting (discuss PGT ASER mandated actions) | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 22 November - 22 December 2018 | UK Disability History Month | None | Other | |
| 25 November 2018 | International Day for the Elimination of Violence Against Women | None | Other | |
| 26 November 2018 | UCL Research Ethics Committee meeting See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 28 November 2018 | Human Resources Policy Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 29 November 2018 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 13 December 2018 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 30 November 2018 | Deadline for the Examinations Pro-forma Exercise | Academic Services | Exams | examinations@ucl.ac.uk |
| 30 November 2018 | PGT awards confirmed by Student Records and results released to students (if awards processed and paperwork received by 5 November 2018) | Academic Services | Student Records | |
| 01 December 2018 | World AIDS Day | None | Other | |
| 01 December 2018* | Teach First applicant data receipt commence | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 December 2018 - February 2019 | PGT External Examiner Reports 'Closed' with Responses made available to students, Examiners and staff | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 03 December 2018 | Deadline for Secretary to receive final papers for the StRAFC meeting on 17 December 2018 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 03 December 2018 | International Day of Persons with Disabilities | None | Other | |
| 05 December 2018 | Undergraduate ASER Deadline for ASER Development and Enhancement Plan (DEP) submission to QRSC | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 05 December 2018 | Research Governance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 05 December 2018 | September starters: Deadline for students to submit Change of Module Selection requests for Term 2 & 3 modules | Academic Services | Student Records | |
| 06 December 2018 | Education Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 06-11 December 2018 | Annual SITS/Portico upgrade | Academic Services | Other | Paula Speller |
| 10 December 2018 | Deadline for January Affiliate offer holders to meet academic conditions of offer | Access & Admissions | Undergraduate Admissions, Postgraduate Admissions | Sarah West; Chris Gregory |
| 10 December 2018 | HESES18 submission deadline | Academic Services | Student Data Services | Gary Smith |
| 10 December 2018 | Human Rights Day | None | Other | |
| 11 December 2018 | Postgraduate Research: Payment of Quarter 2 stipends to PGR students | Access & Admissions | Student Funding | Clare Hewitt |
| 13 December 2018 | Faculty Tutor Forum N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 14 December 2018 | END OF TERM ONE Please check the term dates website for faculty variations | UCL | Other | |
| 14 December 2018 | Postgraduate Taught ASERs issued to Departments | Vice-Provost (Education and Student Affairs) Office / SRS | Academic Policy & Quality Assurance | Bettina Baumann & Sandra Hinton |
| 14 December 2018 | September starters: Deadline for module amendments (Term 2 & 3 modules) | Academic Services | Student Records | |
| 17 December 2018 | New to UCL results published | Vice-Provost (Education and Student Affairs) Office | Student Experience | Bettina Baumann |
| 17 December 2018 | Student, Recruitment, Admissions and Funding Committee (StRAFC) N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 22 December 2018 - 01 January 2019 | COLLEGE CLOSURE Please check the term dates website for faculty variations | UCL | Other | |
| 01 January - 31 March 2019 | Board of Examiners meetings for programmes outside of the standard cycle | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 January - 31 March 2019 | Departments review External Examiner Reports for Boards out of standard cycle, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 January - 31 March 2019 | External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) for Boards out of standard cycle | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 January - 31 March 2019 | For External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 January - 30 April 2019 | PGT External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 04 January 2019 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 17 January 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 04 - 05 January 2019 | International Student Orientation Programme (ISOP) for Graduate & Affiliate Students | Student Support and Wellbeing | Student Induction | internationalsupport@ucl.ac.uk |
| 07 January 2019 | START OF TERM TWO Please check the term dates website for faculty variations | UCL | Other | |
| 07 January 2019 | UCL Research Ethics Committee Application Deadline (for review at 28 January 2019 meeting) See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 07 January - 30 April 2019 | National Student Survey (NSS) runs | Vice-Provost (Education and Student Affairs) Office | Student Experience | Bettina Baumann |
| 10 January 2019 | Deadline for Secretary to receive final papers for the Council meeting on 24 January 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 10 January 2019 | Deadline for Secretary to receive final papers for the Student Experience Committee meeting on 24 January 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 11 January 2019* | Payment of Term 2 US loans disbursement | Access & Admissions | Student Funding | Shanaz Begum |
| 11 January 2019* | Payment of Term 2 UCL scholarships funding | Access & Admissions | Student Funding | Shanaz Begum |
| Tuesday, January 15, 2019 | UCAS Deadline for all programmes other than Medicine, after which programmes can be closed to new undergraduate applicants | Access & Admissions | Undergraduate Admissions | Sarah West |
| 16 January 2019* | Access Agreement Monitoring Return to OfS (bursary data) | Access & Admissions | Student Funding | Robin Barrs |
| 16 January 2019 | Deadline for Secretary to receive final papers for the Academic Board meeting on 6 February 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 16 January 2019* | OfS 17/18 Access Agreement reporting deadline | Access & Admissions | Access & Admissions | Robin Barrs |
| 17 January 2019 | Faculty Tutor Forum N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 18 January 2019 | January starters: Deadline for enrolment and re-enrolment | Academic Services | Student Records | |
| 18 January 2019 | January starters: Deadline for students to submit Change of Module Selection requests for Term 2 & 3 modules | Academic Services | Student Records | |
| 18 January 2019 | January starters: Deadline for students’ Initial Module Selection See the Academic Manual (Chapter 3) for further details | Academic Services | Student Records | |
| 18 January 2019* | Payment of Term 2 UG bursaries | Access & Admissions | Student Funding | Shanaz Begum |
| 21 January 2019 | Martin Luther King Jr. Day | None | Other | |
| 21 January 2019 | January starters: Deadline for Departments to approve Change of Module Selection requests for Term 2 & 3 modules | Academic Services | Academic Services | |
| 21 January 2019 | Nominations open for Spring Leadership Elections Please use this form to recommend a student | Students' Union UCL | Student Experience | Diana Hawk |
| 21 January 2019 | January starters: Deadline for Departments to approve Initial Module Selections See the Academic Manual (Chapter 3) for further details | Academic Services | Academic Services | |
| 22 January 2019 | Deadline for Secretary to receive final papers for the Library Committee meeting on 5 February 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 24 January 2019 | Council N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 24 January 2019 | Student Experience Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 25 January 2019 | January starters: Deadline for Programme Transfers N.B. Programme transfers should be made by this deadline in the effective year. See the Academic Manual (Chapter 3) for further details. | Academic Services | Academic Services | |
| 27 January 2019 | Holocaust Memorial Day | None | Other | |
| 28 January 2019 | UCL Research Ethics Committee meeting See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 30 January 2019 | Deadline for Secretary to receive final papers for the Estates Management Committee meeting on 13 February 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 30 January - 13 February 2019* | Posters in Cloisters | UCL Arena Centre | Other | Lauren Hawkridge |
| 31 January 2019 | January starters: PGT Boards of Examiners, EC Panels, etc | Academic Services | Student Records | |
| 31 January 2019 | Quality Review Sub-Committee (QRSC) meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 01 - 28 February 2019 | LGBT+ History Month | None | Other | |
| 01 February - June 2019 | Bulk of postgraduate programmes with early deadlines close | Access & Admissions | Postgraduate Admissions | Chris Gregory |
| 01 February - April 2019* | 2020-21 Access and Participation Plan development and submission | Access & Admissions | Access & Admissions | Robin Barrs |
| 04 February 2019 | UCL Research Ethics Committee Application Deadline (for review at 25 February 2019 meeting) See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 05 February 2019 | Deadline for Secretary to receive final papers for the Academic Committee meeting on 19 February 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 05 February 2019 | Library Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 06 February 2019 | Academic Board | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 06 February 2019 | Access and Participation Steering Group | Access & Admissions | Governance | Suzanne Hewings |
| 06 February 2019 | International Day of Zero Tolerance for FGM | None | Other | |
| 08 February 2019 | January starters: Deadline for PGT marks and awards to be confirmed in Portico and receipt of Board of Examiners' final Report Forms | Academic Services | Student Records | |
| 11 February 2019 | Deadline for Secretary to receive final papers for the Education Committee meeting on 25 February 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 11 February 2019* | Opening of nominations period for Student Choice Teaching Award | Students' Union UCL | Other | Tom Flynn |
| 11 February 2019 | READING WEEK Please check the term dates website for faculty variations | Various (applicable to those UCL departments that offer this) | Other | |
| 11 February 2019 | Start of the draft timetable review period | Academic Services | Exams | examinations@ucl.ac.uk |
| 12 February 2019 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 26 February 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 13 February 2019 | Estates Management Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 14 February 2019 | Deadline for the draft timetable review period | Academic Services | Exams | examinations@ucl.ac.uk |
| 14 February 2019 | Deadline for Secretary to receive final papers for the Finance Committee meeting on 28 February 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 18 - 22 February 2019 | National Student Money Week 2019 | Access & Admissions | Student Funding | Mitesh Vagadia |
| 19 February 2019 | Academic Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 19 February 2019 | Deadline for Secretary to receive final papers for the StRAFC meeting on 5 March 2019 | |||
| 19 February 2019* | School Direct Salaried Top Up application deadline | Access & Admissions | Undergraduate Admissions | Sarah West |
| 21 February 2019 | Deadline for Secretary to receive final papers for the Student Experience Committee meeting on 7 March 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 22 February 2019 | Nominations close in Spring Leadership Elections Please use this form to recommend a student | Students' Union UCL | Student Experience | Diana Hawk |
| 25 February 2019 | Deadline for the publication of the final timetable | Academic Services | Exams | examinations@ucl.ac.uk |
| 25 February 2019 | Education Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 25 February 2019 | UCAS Extra starts for participating programmes | Access & Admissions | Undergraduate Admissions | Sarah West |
| 25 February 2019 | UCL Research Ethics Committee meeting See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 26 February 2019 | Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 12 March 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 26 February 2019 | Faculty Tutor Forum N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 27 February 2019 | Deadline for Secretary to receive final papers for the Council meeting on 13 March 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 28 February 2019 | January starters: PGT awards confirmed and results released to students by this date (if awards processed and paperwork received by 8 February 2019) | Academic Services | Student Records | |
| 28 February 2019 | Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 01 March - 8 March 2019 | Voting in the Spring Leadership Elections Students can cast their vote via the Students' Union website | Students' Union UCL | Student Experience | Diana Hawk |
| 01 March - 31 March 2019 | Women's History Month | None | Other | |
| 01 March - 14 April 2019 | Student Experience Survey (NSS-style survey for penultimate year undergraduates) runs | Vice-Provost (Education and Student Affairs) Office | Student Experience | Bettina Baumann |
| 04 March 2019 | Postgraduate Taught ASER deadline for ASER Development and Enhancement Plan (DEP) submission to QRSC | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 04 March 2019 | UCL Research Ethics Committee Application Deadline (for review at 18 March 2019 meeting) See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 05 March 2019 | Student, Recruitment, Admissions and Funding Committee (StRAFC) N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 05 March 2019 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 19 March 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 06 March 2019 | Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 20 March 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 07 March 2019 | Student Experience Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 08 March 2019 | Deadline for receipt of examination papers | Academic Services | Exams | examinations@ucl.ac.uk |
| 08 March 2019 | International Women's Day | None | Other | |
| 12 March 2019 | Research Degrees Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 13 March 2019 | Council N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 18 March 2019 | UCL Research Ethics Committee meeting See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 19 March 2019 | Faculty Tutor Forum N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 19 March 2019 | Postgraduate Research: Payment of Quarter 3 stipends to PGR students | Access & Admissions | Student Funding | Clare Hewitt |
| 19 March 2019 | Deadline for Secretary to receive final papers for the Audit Committee meeting on 2 April 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 20 March 2019 | Deadline for Secretary to receive final papers for the Human Resources Policy Committee meeting on 3 April 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 20 March 2019 | Deadline for Special Examination Requests Main Examination Period (new requests) | Academic Services | Exams | examinations@ucl.ac.uk |
| 20 March 2019 | Research Governance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 21 March 2019 | International Day for the Elimination of Racial Discrimination | None | Other | |
| 21 March 2019 | World Poetry Day | None | Other | |
| 22 March 2019 | END OF TERM TWO Please check the term dates website for faculty variations | UCL | Other | |
| 25 March 2019 | UCL Research Ethics Committee Application Deadline (for review at 29 April 2019 meeting) See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 27 March 2019 | Access and Participation Steering Group | Access & Admissions | Governance | Suzanne Hewings |
| 30 March 2019 | Application deadline for September Affiliate applicants, after which programmes can be closed to new Affiliate applicants | Access & Admissions | Undergraduate Admissions, Postgraduate Admissions | Sarah West; Chris Gregory |
| 31 March 2019 | Good-practice deadline for all applications received at UCAS by 15 January | Access & Admissions | Undergraduate Admissions | Sarah West |
| 31 March 2019 | Transgender Day of Visibility | None | Other | |
| 31 March 2019 - 15 April 2019 | Board of Examiners Hub rolled forward | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 April 2019 | 2019 Education Conference | Vice-Provost (Education and Student Affairs) Office/ UCL Arena Centre | Other | Lauren Hawkridge |
| 02 April 2019 | Audit CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 03 April 2019 | Human Resources Policy Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 11 April 2019 | Quality Review Sub-Committee (QRSC) meeting (discuss PGT ASER outcomes) | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 17 - 22 April 2019 | COLLEGE CLOSURE Please check the term dates website for faculty variations | UCL | Other | |
| 19 April 2019 | Student Experience Survey results (overall UCL) published | Vice-Provost (Education and Student Affairs) Office | Student Experience | Bettina Baumann |
| 23 April 2019 | START OF TERM THREE Please check the term dates website for faculty variations | UCL | Other | |
| 23 April 2019 | Start of the examination period | Academic Services | Exams | examinations@ucl.ac.uk |
| 25 April 2019 | Education Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 26 April 2019* | Payment of Term 3 UG Bursaries | Access & Admissions | Student Funding | Shanaz Begum |
| 26 April 2019* | Payment of Term 3 US loans disbursement | Access & Admissions | Student Funding | Shanaz Begum |
| 26 April 2019* | Payment of Term 3 UCL scholarships funding | Access & Admissions | Student Funding | Shanaz Begum |
| 29 April 2019 | UCL Research Ethics Committee meeting See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 30 April 2019 | Deadline for Secretary to receive final papers for the Library Committee meeting on 14 May 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 30 April 2019* | Deadline to complete Study Abroad Preparation e-Learning Module | Student Support and Wellbeing | Study Abroad | Study Abroad Team |
| 01 May 2019 | Decline by Default (DBD) for applicants living in UK who received final institution decision by 31 March | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 May 2019* | SCITT applicant data receipt commences | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 May - 01 July 2019* | Academic Services request Departments, Board Chairs, Board Administrators to link Modules to External Examiners and enter dates for Interim meetings, Final Board and LSA meetings for Summer and Autumn term Boards | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 May - 31 July 2019* | UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE Boards of Examiners - completed External Examiner Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 May - 30 September 2019* | Departments review UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 May - 30 September 2019* | For UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 02 May 2019 | Council | Academic Services | Governance & Secretariat | Academic Services |
| 02 May 2019 | Reject by Default (RBD) on all applications received by 15 January who do not have a final decision | Access & Admissions | Undergraduate Admissions | Sarah West |
| 03 May 2019 | UCL Research Ethics Committee Application Deadline (for review at 20 May 2019 meeting) See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 06 May 2019 | BANK HOLIDAY | UCL | Other | |
| 07 May 2019 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 21 May 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 10 May 2019 | Student Experience Survey results (departmental level) published | Vice-Provost (Education and Student Affairs) Office | Student Experience | Bettina Baumann |
| 14 May 2019 | Deadline for Secretary to receive final papers for the Student Experience Committee meeting on 28 May 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 14 May 2019 | Library Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 15 May 2019 | Academic Board | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 15 May 2019 | Deadline for Secretary to receive final papers for the Estates Management Committee meeting on 29 May 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 17 May 2019 | International Day Against Homophobia, Transphobia and Biphobia | None | Other | |
| 20 May 2019 | UCL Research Ethics Committee meeting See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 21 May 2019 | Deadline for Secretary to receive final papers for the Council meeting on 4 June 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 21 May 2019 | Faculty Tutor Forum N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 22 May 2019 | Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 5 June 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 27 May 2019 | BANK HOLIDAY | UCL | Other | |
| 28 May 2019 | Deadline for Secretary to receive final papers for the Education Committee meeting on 11 June 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 28 May 2019 | Deadline for Secretary to receive final papers for the StRAFC meeting on 10 June 2019 | |||
| 28 May 2019 | Student Experience Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 28 May - 07 June 2019 | Global Citizenship Programme | Vice-Provost (Education and Student Affairs) Office | Other | globalcitizenshipprogramme@ucl.ac.uk |
| 29 May 2019 | Estates Management Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 30 May 2019 | The Education Awards 2019: Student Choice Awards and UCL Education Awards | UCL Arena Centre / Students' Union UCL | Other | Lauren Hawkridge / Tom Flynn |
| 01 June 2019* | All Firm applicants contacted to provide information on status (e.g. fees), request verification of qualifications and ask to complete Tier-4 Visa data-checking process where applicable, including September Affiliate intake | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 - 30 June 2019 | Gypsy Roma and Traveller History Month | None | Other | |
| 01 June - 31 August 2019* | New External Examiners for 19-20 session should be nominated and appointed before the start of the academic year (no later than 23rd September 2019). These External Examiners will review work relating to the 2019-20 academic year and would attend their first Board meeting in 2020. | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 03 June 2019 | Offer holders begin to be invited to check details in portal for issuing a CAS (Confirmation of Acceptance for Studies) CASs are produced from this point onwards. Applicants also asked to confirm details of status and to provide any results that meet offer conditions. | Access & Admissions | Postgraduate Admissions | Chris Gregory |
| 04 June 2019 | Council N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 05 June 2019 | Research Degrees Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 06 June 2018 | Deadline for Secretary to receive final papers for the Audit Committee meeting on 20 June 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 06 June 2019 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 20 June 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 06 June 2019 | Decline by Default (DBD) for applicants who received final institution decision by 2 May | Access & Admissions | Undergraduate Admissions | Sarah West |
| 06 June 2019 | Quality Review Sub-Committee (QRSC) meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 07 June 2019 | Deadline for completion of Transfers from Bachelors (Year 3) to Integrated Masters See the Academic Manual (Chapter 3) for further details. | Academic Services | Student Records | |
| 07 June 2019 | END OF TERM THREE Please check the term dates website for faculty variations | UCL | Other | |
| 07 June 2019 | End of the examination period | Academic Services | Exams | examinations@ucl.ac.uk |
| 07 June 2019 | UCL Research Ethics Committee Application Deadline (for review at 24 June 2019 meeting) See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 10 June 2019 | Deadline for Secretary to receive final papers for the Academic Committee meeting on 24 June 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 10 June 2019* | Deadline for the exchange of Undergraduate marks | Academic Services | Student Records | |
| 10 June 2019 | Student, Recruitment, Admissions and Funding Committee (StRAFC) N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 11 June 2019 | Education Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 13 June 2019 | Deadline for Secretary to receive final papers for the Finance Committee meeting on 27 June 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 13 - 21 June 2019 | Dates of UG Boards of Examiners' meetings PGT Sub-Boards to consider 'provisional' marks and determine which students are eligible for Late Summer Assessments or for Condonement on taught modules | Academic Services | Student Records | |
| 17 June 2019 | Postgraduate Taught Experience Survey results (overall UCL only) are published | Vice-Provost (Education and Student Affairs) Office | Student Experience | Bettina Baumann |
| 20 June 2019 | Audit CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 20 June 2019 | Faculty Tutor Forum N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 20 June 2019 | World Refugee Day | None | Other | |
| 22 June 2019 | Undergraduate end of contract date (UCL Student Accommodation) | Estates | Student Accommodation | residences@ucl.ac.uk |
| 24 June 2019 | Academic Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 24 June 2019 | Deadline for Secretary to receive final papers for the Remuneration and Human Resources Strategy Committee meeting on 8 July 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 24 June 2019 | UCL Research Ethics Committee meeting See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 25 June 2019 | Postgraduate Research: Payment of Quarter 4 stipends to PGR students | Access & Admissions | Student Funding | Clare Hewitt |
| 25 June 2019 | Teach First enrolment session | Academic Services | Student Records | |
| 26 June 2019 | Deadline for Secretary to receive final papers for the Human Resources Policy Committee meeting on 10 July 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 26 June 2019 | Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 10 July 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 27 June 2019 | Finance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 28 June 2019 | Deadline for marks entry, progression and award data on Portico. Includes submission of board paperwork to Student Records | Academic Services | Student Records | |
| 28 June 2019 | UCL Research Ethics Committee Application Deadline (for review at 15 July 2019 meeting) See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 01 July 2019 | Introduction of 20 day RBD for ITE applicants via UCAS | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 July - August 2019 | Bulk of results to meet conditions of offers is received and processed | Access & Admissions | Postgraduate Admissions | Chris Gregory |
| 01 July - August 2019* | MBBS Boards of Examiners - completed External Examiners Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - August 2019* | Taught modules of professional doctorates - completed External Examiners Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - September 2019* | Departments review taught modules of professional doctorates and MBBS External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues, and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - September 2019* | For Taught modules of Professional Doctorates and MBBS Boards External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - 31 October 2019* | UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staff | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 02 July 2019 | Deadline for Secretary to receive final papers for the Council meeting on 16 July 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 02 July 2019 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 16 July 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 02 July 2019* | Results Day Students will be emailed the results of any Taught assessments | Academic Services | Student Records | |
| 04 July 2019 | Last date applicants can refer themselves through Extra | Access & Admissions | Undergraduate Admissions | Sarah West |
| 04 July 2019 | Deadline for Secretary to receive final papers for the Education Committee meeting on 18 July 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 05 July 2019 | International Baccalaureate results published | Access & Admissions | Undergraduate Admissions | Sarah West |
| 08 July 2019 | Council N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 08 July 2019 | Remuneration and Human Resources Strategy Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 10 July 2019 | Human Resources Policy Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 10 July 2019 | Research Governance Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 11 July 2019 | Reject by Default (RBD) on applications received by 30 June | Access & Admissions | Undergraduate Admissions | Sarah West |
| 15 July 2019 | Start of the Late Summer Assessment (LSA) draft timetable review period | Academic Services | Exams | examinations@ucl.ac.uk |
| 15 July 2019 | UCL Research Ethics Committee meeting See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 16 July 2019 | Faculty Tutor Forum N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 16 July - 17 July 2019 | All results processed for UCL 2019 graduates holding offers of admission to postgraduate programmes | Access & Admissions | Postgraduate Admissions | Chris Gregory |
| 17 July 2019 | Deadline for the Late Summer Assessment (LSA) draft timetable review period | Academic Services | Exams | examinations@ucl.ac.uk |
| 18 July 2019 | Decline by Default (DBD) on applications where decision made by 12 July | Access & Admissions | Undergraduate Admissions | Sarah West |
| 18 July 2019 | Education Committee N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 19 July 2019 | Deadline for the publication of the Late Summer Assessment (LSA) final timetable | Academic Services | Exams | examinations@ucl.ac.uk |
| 20 July 2019* | Decline by Default (DBD) for applicants who received final institution decision by 6 June | Access & Admissions | Undergraduate Admissions | Sarah West |
| 22 July 2019 | Deadline for receipt of examination papers LSA | Academic Services | Exams | examinations@ucl.ac.uk |
| 22 July 2019* | Postgraduate Taught Experience Survey results (sector, Russell Group, department and programme level) are published | Vice-Provost (Education and Student Affairs) Office | Student Experience | Bettina Baumann |
| 22 July - 25 August 2019* | Year 12 Summer School Programme | Access & Admissions | Access & Admissions | Bev Dee |
| 26 July 2019 | Main application deadline for all postgraduate taught programmes that have not had an earlier deadline or an extension | Access & Admissions | Postgraduate Admissions | Chris Gregory |
| 26 July 2019 | National Student Survey (NSS) results are published (all) | Vice-Provost (Education and Student Affairs) Office | Student Experience | Bettina Baumann |
| 29 July 2019 | Deadline for Special Examination Requests LSA (new requests) | Academic Services | Exams | examinations@ucl.ac.uk |
| 01 August 2019* | Applicant Transfer (ATR) of all Unconditional Firm (UF) offer holders begins and is ongoing from this point | Access & Admissions | Postgraduate Admissions | Chris Gregory |
| Thursday, August 01, 2019 | ITE Deadline to meet all offer conditions including stat checks | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 August - 15 September 2019 | Reconfirmation task (within Boards of Examiners container) on Portico opens until 30 September for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 19-20 | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 09 August 2019* | Publication of SQA results | Access & Admissions | Undergraduate Admissions | Sarah West |
| 09 August 2019* | GCE A level results etc. transmitted in ABL file Admissions Office staff work over weekend to make all possible confirmation decisions and prepare near-misses for start of week | Access & Admissions | Undergraduate Admissions | Sarah West |
| 10 August 2019* | Deadline for new Initial Teacher Education applications (ITE) apart from Post Compulsory | Access & Admissions | Undergraduate Admissions | Sarah West |
| 12 August 2019 | Non-centralised faculties (Laws and Bartlett) to provide numbers to Director of Access and Admissions by 09:00 Director to confirm the number of available near miss spaces with Faculty Tutors, following consultation with the Vice-Provost Education and Student Affairs, Operations and Finance. Near miss applicants to be ranked ready for decisions. | Access & Admissions | Undergraduate Admissions | Bella Malins |
| 13 August 2019 | All Confirmation decisions to be made and transmitted to UCAS | Access & Admissions | Undergraduate Admissions | Sarah West |
| 15 August 2019 | A level results published | Access & Admissions | Undergraduate Admissions | Sarah West |
| 15 August 2019 | Adjustment/Clearing starts | Access & Admissions | Undergraduate Admissions | Sarah West |
| 15 August 2019 | Confirmation calls taken by Admissions team | Access & Admissions | Undergraduate Admissions | Sarah West |
| 19 August 2019 | Start of Late Summer Assessment (LSA) examination period | Academic Services | Exams | examinations@ucl.ac.uk |
| 19 August 2019 | BANK HOLIDAY | UCL | Other | |
| 31 August 2019 | Deadline for offer recommendations to be returned to Graduate Admissions | Access & Admissions | Postgraduate Admissions | Chris Gregory |
| 31 August 2019* | Deadline for new Post Compulsory applications. | Access & Admissions | Undergraduate Admissions | Sarah West |
| 31 August 2019 | Deadline for offer holders to meet academic conditions of offer | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 September - October 2019* | Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, Examiners and staff | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 05 September 2019* | All results processed for postgraduate offer holders who have completed, in September 2018, a pre-sessional English language programme at the UCL Centre for Languages and International Education | Access & Admissions | Postgraduate Admissions | Chris Gregory |
| 06 September 2019 | End of Late Summer Assessment examination period | Academic Services | Exams | examinations@ucl.ac.uk |
| 11 September 2019 | Postgraduate end of contract date (UCL Student Accommodation) | Estates | Student Accommodation | residences@ucl.ac.uk |
| 13 September 2019 | Deadline for receipt of late assessment and referral marks | Academic Services | Exams | examinations@ucl.ac.uk |
| 13 September 2019 | Final decision to be made on whether to participate in Adjustment and which programmes to include | Access & Admissions | Undergraduate Admissions | Sarah West |
| 15 September 2019 | Reconfirmation task (within Boards of Examiners container) on Portico for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 19-20 is closed | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 20 September 2019 | UG Late Summer Assessment Boards of Examiners meetings to take place | Acadmic Services | Exams | examinations@ucl.ac.uk |
| 30 September 2019 | Academic Services (External Examining team) will recofirm all outstanding External Examiners that are continuing for the next academic session of 19-20 | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 27 September 2019 | Deadline for UG Late Summer Assessment and awards on Portico | Academic Services | Exams | examinations@ucl.ac.uk |