SRS Calendar of Key UCL Dates 2017-18

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DateEventDepartmentCategoryContact
01 May - 31 July 2017UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE Boards of Examiners - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 May - 30 September 2017Departments review UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 May - 30 September 2017For UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 June - 31 August 2017New External Examiners for 17-18 session should be nominated and appointed before the start of the academic year (no later than 26th September 2017). These External Examiners will review work relating to the 2017-18 academic year and would attend their first Board meeting in 2018.Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - August 2017Taught modules of professional doctorates - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - August 2017MBBS Boards of Examiners - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - September 2017>Departments review taught modules of professional doctorates and MBBS External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues, and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - September 2017For Taught modules of Professional Doctorates and MBBS External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - 31 October 2017UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports 'Closed' with Responses made available to students, Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
20 July - 30 September 2017Reconfirmation task (within Boards of Examiners container) on Portico opens until 30 September for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 17-18 Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
20 July - 30 September 2017Reconfirmation task (within Boards of Examiners container) on Portico for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 17-18 is closedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
28 August 2017Student Support and Wellbeing Drop-in Session
Time: 14:00 - 16:00
Location: Level 4, UCL Institute of Education
Drop-ins take place throughout the year, Monday-Friday. Please see the Student Disability Services webpages for further details.
Student Support and WellbeingStudent Disability Servicesdisability@ucl.ac.uk
29 August 2017Student Support and Wellbeing Drop-in Session
Time: 10:30 - 12:30
Location: Level 4, UCL Institute of Education
Drop-ins take place throughout the year, Monday-Friday. Please see the Student Disability Services webpages for further details.
Student Support and WellbeingStudent Disability Servicesdisability@ucl.ac.uk
30 August 2017Student Support and Wellbeing Drop-in Session
Time: 14:00 - 16:00
Location: Level 4, UCL Institute of Education
Drop-ins take place throughout the year, Monday-Friday. Please see the Student Disability Services webpages for further details.
Student Support and WellbeingStudent Disability Servicesdisability@ucl.ac.uk
31 August 2017Student Support and Wellbeing Drop-in Session
Time: 10:30 - 12:30
Location: Level 4, UCL Institute of Education
Drop-ins take place throughout the year, Monday-Friday. Please see the Student Disability Services webpages for further details.
Student Support and WellbeingStudent Disability Servicesdisability@ucl.ac.uk
01 September 2017Change to 2018 Undergraduate Admissions CycleAccess & AdmissionsUndergraduate AdmissionsSarah West
01 September 2017Opening of GRS/ORS research applicationsAccess & AdmissionsStudent FundingShanaz Begum
01 September 2017Student Support and Wellbeing Drop-in Session
Time: 10:30 - 12:30
Location: Level 4, UCL Institute of Education
Drop-ins take place throughout the year, Monday-Friday. Please see the Student Disability Services webpages for further details.
Student Support and WellbeingStudent Disability Servicesdisability@ucl.ac.uk
01 September - October 2017Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 September - November 2017Confirmation of Registrations to release SLC UG Maintenance FundingAccess & AdmissionsStudent FundingAsh Talwar
01 September - November 2017Confirmation of Registrations to release SLC Postgraduate Loan FundingAccess & AdmissionsStudent FundingAsh Talwar
04 September 2017UCL Research Ethics Committee Application Deadline Meeting Date: 25 September 2017
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
05 September 2017National Student Survey (NSS) department and programme results plus student comments are published as part of the undergraduate ASER packageVice-Provost (Education and Student Affairs) OfficeStudent ExperienceRebecca Allen
14 September 2017Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 28 September 2017Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 September 2017Quality Review Sub-Committee (QRSC) meetingAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
16 September - 17 September 2017Early arrival for students attending International Student Orientation Programme (ISOP)
Available on request
Student Support and WellbeingStudent Advisory & Events ServicesCharlotte Odell
18 September 2017International Student Orientation Programme (ISOP) for Undergraduate, Graduate & Affiliate Students 
See the orientation pages for more information.
Student Support and WellbeingStudent Advisory & Events ServicesCharlotte Odell
20 September 2017Deadline for Secretary to receive final papers for the Academic Board meeting on 11 October 2017Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
23-24 September 2017Moving-in weekend for new studentsStudent Support and WellbeingStudent Inductionstudent.wellbeing@ucl.ac.uk
25 September 2017START OF TERM ONE 
Please check the term dates website for faculty variations
UCLOther
25 September 2017Postgraduate Research: Payment of Quarter 1 stipends to PGR studentsAccess & AdmissionsStudent FundingShanaz Begum
25 September 2017UCL Research Ethics Committee meeting
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
25 September 2017*Departmental induction for new studentsUCL DepartmentsStudent Induction
25 September 2017Payment of Term 1 US loans disbursementAccess & AdmissionsStudent FundingKevin King
25 September 2017Payment of Term 1 UCL scholarships fundingAccess & AdmissionsStudent FundingKevin King
26 September 2017Deadline for Secretary to receive final papers for the Audit Committee meeting on 10 October 2017Academic ServicesGovernance & SecretariatAcademic Services
26 September 2017Deadline for Secretary to receive final papers for the Finance Committee meeting on 10 October 2017Academic ServicesGovernance & SecretariatAcademic Services
26 September 2017Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 10 October 2017Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
27 September 2017Induction session for students under the age of 18Student Support and WellbeingStudent Inductionstudent.wellbeing@ucl.ac.uk
28 September 2017Deadline for Secretary to receive final papers for the StEC meeting on 12 October 2017Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
28 September 2017Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
28 September 2017PMAP Secretary to receive final papers by 5.00pm (for PMAP meeting on 12 October 2017)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
29 September 2017Closing date for 2017 nominations for UCL Honorary Degrees and FellowshipsAcademic ServicesGovernance & SecretariatAcademic Services
29 September 2017UCL Research Ethics Committee Application Deadline Meeting Date: 16 October 2017
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
30 September 2017Deadline for Erasmus+ 2016/17 Project Final Data ReportStudent Support and WellbeingStudy AbroadStudy Abroad Team
01 October 2017Deadline for new partners to be added to exchange options for 18/19Student Support and WellbeingStudy AbroadStudy Abroad Team
01 October - November 2017*Module Data Collection - UCL Departments to confirm details of their modulesStudent & Registry ServicesAcademic Model Projectacademicmodelproject@ucl.ac.uk
01 October - 30 November 2017PGT Boards of Examiners completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 October - 16 December 2017Departments review PGT External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 October - 16 December 2017For PGT External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 October - 31 December 2017External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) for UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar, ITE, MBBS and Taught modules of professional doctoratesAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 October 2017 - February 2018*Programme Summary Exercise - UCL Departments to complete programme summary documents which will form the basis of programme set-up in the new academic modelStudent & Registry ServicesAcademic Model Projectacademicmodelproject@ucl.ac.uk
02 October 2017Opening of all PGT and PGR programmes for 2018 EntryAccess & AdmissionsPostgraduate AdmissionsChris Gregory
10 October 2017Audit Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
10 October 2017Finance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
10 October 2017Research Degrees Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 October 2017Academic Board
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary three weeks ahead of the committee meeting for prior consideration by the Governance Committee.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 October 2017Deadline for Secretary to receive final papers for the Council meeting on 25 October 2017Academic ServicesGovernance & SecretariatAcademic Services
11 October 2017Honorary Degrees and Fellowships Committee: meeting of review panel to consider applications
Review panel to make recommendations to the Honorary Degrees and Fellowships Committee ahead of the full committee meeting on 16 November 2017
Academic ServicesGovernance & SecretariatAcademic Services
12 October 2017Programme and Module Approval Panel (PMAP)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 5.00pm on Thursday 28 September 2017.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
12 October 2017Student Experience Committee (StEC)
N.B. Final papers for the attention of members should be submitted to the Secretary by 5.00pm on Thursday 28 September 2017.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
13 October 2017Deadline for enrolment (September starters)Academic ServicesStudent Records
13 October 2017Deadline for student module selection (September starters)Academic ServicesStudent Records
15 October 2017UCAS deadline for Medicine, Oxford and CambridgeAccess & AdmissionsAccess & AdmissionsSarah West;
16 October 2017Deadline for Secretary to receive final papers for the Education Committee meeting on 30 October 2017Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
16 October 2017*Payment of Term 1 UG BursariesAccess & AdmissionsStudent Funding
16 October 2017UCL Research Ethics Committee meeting
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
18 October 2017*Study Abroad Fair and Application Launch for 18/19 (TBC - space booking unconfirmed)Student Support and WellbeingStudy AbroadStudy Abroad Team
19 October 2017Deadline for Secretary to receive final papers for the Academic Committee meeting on 2 November 2017Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
23 October 2017Finance Committee Away DayAcademic ServicesGovernance & SecretariatAcademic Services
25 October 2017Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
26 October 2017Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 07 December 2017Academic ServicesGovernance & SecretariatAcademic Services
27 October 2017Deadline for re-enrolment of continuing studentsAcademic ServicesStudent Records
27 October 2017Deadline for departmental approval of students’ module selectionsAcademic ServicesStudent Records
28 October - 01 December 2017New to UCL (Arrival survey for all new students) runsVice-Provost (Education and Student Affairs) OfficeStudent ExperienceRebecca Allen
30 October 2017Education Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
November 2017 - February 2018Laidlaw Scholarship Programme applications open (to students and staff)Vice-Provost (Education and Student Affairs) OfficeOtherChris Cullen
01 November 2017Estates Management Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
02 November 2017Academic Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
02 November 2017PMAP Secretary to receive final papers by 5.00pm (for PMAP meeting on 16 November 2017)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
03 November 2017Deadline for Secretary to receive final papers for the Audit Committee meeting on 17 November 2017Academic ServicesGovernance & SecretariatAcademic Services
03 November 2017UCL Research Ethics Committee Application Deadline Meeting Date: 27 November 2017
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
06 November 2017READING WEEK 
Please check the term dates website for faculty variations
Various (applicable to those UCL departments that offer this)Other
07 November 2017Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 21 November 2017Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
07 November 2017Deadline for Secretary to receive final papers for the Finance Committee meeting on 21 November 2017Academic ServicesGovernance & SecretariatAcademic Services
09 November 2017Deadline for Secretary to receive final papers for the Council meeting on 23 November 2017Academic ServicesGovernance & SecretariatAcademic Services
13 November 2017Start of the Examinations Pro-forma ExerciseAcademic ServicesStudent Records
13 November 2017Undergraduate ASER 2017-18: Deadline for ASER Development and Enhancement Plan (DEP) submission to QRSCAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
15 November 2017Erasmus+ Systems Check AuditStudent Support and WellbeingStudy AbroadStudy Abroad Team
16 November 2017Honorary Degrees and Fellowships CommitteeAcademic ServicesGovernance & SecretariatAcademic Services
16 November 2017Programme and Module Approval Panel (PMAP)
N.B. Final papers for the attention of members should be submitted to the Secretary by 5.00pm on Thursday 2 November 2017.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
17 November 2017Audit Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
20 November 2017Deadline for Secretary to receive final papers for the StRAFC meeting on 4 December 2017Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
21 November 2017Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
21 November 2017Finance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
23 November 2017Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
23 November 2017Undergraduate ASER 2017-18: QRSC meeting to discuss outcomesAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
24 November 2017*Deadline for UG applications to Study Abroad in 2018/19Student Support and WellbeingStudy AbroadStudy Abroad Team
24 November 2017UCL ChangeMakers project funding: deadline for submission of project proposals
See the ChangeMakers website for further details.
UCL ChangeMakersOtherUCL ChangeMakers
27 November 2017UCL Research Ethics Committee meeting
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
28 November 2017Deadline for Secretary to receive final papers for the StEC meeting on 12 December 2017Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
29 November 2017Deadline for Secretary to receive final papers for the Education Committee meeting on 13 December 2017Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
29 November 2017Human Resources Policy CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.Academic ServicesGovernance & SecretariatAcademic Services
30 November 2017Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 14 December 2017Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
30 November 2017PMAP Secretary to receive final papers by 5.00pm (for PMAP meeting on 14 December 2017)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
01 December 2017 - February 2018PGT External Examiner Reports 'Closed' with Responses made available to students, Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
04 December 2017Student, Recruitment, Admissions and Funding Committee (StRAFC)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 December 2017Deadline for student module verification (September starters)Academic ServicesStudent Records
06 December 2017Library Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.Access Agreement Steering Group
Academic ServicesGovernance & SecretariatAcademic Services
7 December 2017Research Governance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
12 December 2017Postgraduate Research: Payment of Quarter 2 stipends to PGR studentsAccess & AdmissionsStudent FundingShanaz Begum
12 December 2017Student Experience Committee (StEC)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
13 December 2017Education Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 December 2017Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 December 2017Programme and Module Approval Panel (PMAP)
N.B. Final papers for the attention of members should be submitted to the Secretary by 5.00pm on Thursday 30 November 2017.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
15 December 2017Deadline for the Examinations Pro-forma ExerciseAcademic ServicesExams
15 December 2017Deadline for departmental amendment of student module selections (September starters)Academic ServicesStudent Records
15 December 2017END OF TERM ONE 
Please check the term dates website for faculty variations
UCLOther
20 December 2017*New to UCL results publishedVice-Provost (Education and Student Affairs) OfficeStudent ExperienceRebecca Allen
20 December 2017Deadline for Secretary to receive final papers for the Academic Board meeting on 17 January 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
23 December 2017 - 01 January 2018COLLEGE CLOSURE 
Please check the term dates website for faculty variations
UCLOther
01 January - 30 April 2018PGT External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs)Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 January - 02 March 2018*Academic Review: Confirmation of modules to be available for student selection in the 2017-2018 academic session
Modules should be reviewed via the Module Maintenance function on Portico. N.B. Portico functionality will open in early January 2018.
Academic ServicesAcademic Policy & Quality Assuranceacademicmodel@ucl.ac.uk
02 January - 02 March 2018Academic Review: Requests for UCL approval of new modules
Undergraduate and Graduate New Module Proposal Form (UPC/GPC form) is available on the Academic Manual.
N.B. if new modules need to be added to a programme, please ensure that the UPC/GPC Forms are submitted in good time so that they can be added to a diet. Academic Services can receive new modules and module amendments before the academic review period if needed.
Academic ServicesAcademic Policy & Quality Assuranceacademicmodel@ucl.ac.uk
05 January - 07 January 2018*International Student Orientation Programme (ISOP) for Graduate & Affiliate Students Student Support and WellbeingStudent Advisory & Events ServicesCharlotte Odell
08 January 2018START OF TERM TWO 
Please check the term dates website for faculty variations
UCLOther
08 January 2018UCL Research Ethics Committee Application Deadline Meeting Date: 22 January 2018
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
08 January 2018Payment of Term 2 US loans disbursementAccess & AdmissionsStudent FundingKevin King
08 January 2018Payment of Term 2 UCL scholarships fundingAccess & AdmissionsStudent FundingKevin King
15 January 2018*Payment of Term 2 UG bursariesAccess & AdmissionsStudent Funding
15 January 2018Deadline for student module selection (January starters)Academic ServicesStudent Records
15 January - 30 April 2018National Student Survey (NSS) runsVice-Provost (Education and Student Affairs) OfficeStudent ExperienceRebecca Allen
15 January 2018UCAS Deadline for all programmes other than Medicine, after which programmes can be closed to new undergraduate applicantsAccess and AdmissionsUndergraduate AdmissionsSarah West
16 January 2018Deadline for Secretary to receive final papers for the Council meeting on 30 January 2018Academic ServicesGovernance & SecretariatAcademic Services
17 January 2018*Access Agreement Monitoring Return to OFFA (bursary data)Access & AdmissionsStudent FundingRobin Barrs
17 January 2018*HEFCE/OFFA 2016/17 Access Agreement reporting deadlineAccess & AdmissionsAccess & AdmissionsRobin Barrs
17 January 2018Academic Board
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 20 December 2017 for prior consideration by the Governance Committee.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
18 January 2018Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
22 January 2018Deadline for departmental approval of students' module selections (January starters)Academic ServicesStudent Records
22 January 2018UCL Research Ethics Committee meeting
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
25 January 2018Quality Review Sub-Committee (QRSC) meetingAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
29 January 2018UCL Research Ethics Committee Application Deadline Meeting Date: 19 February 2018
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
30 January 2018Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
01 February 2018*Opening of nominations period for Student Choice Teaching AwardUCLU / UCL Arena CentreOtherTom Flynn
01 February - June 2018Bulk of postgraduate programmes with early deadlines closeAccess & AdmissionsPostgraduate AdmissionsChris Gregory
01 February 2018PMAP Secretary to receive final papers by 5.00pm (for PMAP meeting on 15 February 2018)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
01 February - April 2018*2019-20 Access Agreement development and submissionAccess & AdmissionsAccess & AdmissionsRobin Barrs
06 February 2018Deadline for Secretary to receive final papers for the Academic Committee meeting on 20 February 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 February 2018Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 20 February 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
12 February 2018READING WEEK 
Please check the term dates website for faculty variations
Various (applicable to those UCL departments that offer this)Other
12 February 2018Start of the draft timetable review periodAcademic ServicesExams
13 February 2018Deadline for Secretary to receive final papers for the Finance Committee meeting on 27 February 2018Academic ServicesGovernance & SecretariatAcademic Services
14 February 2018Estates Management Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
14 February 2018Deadline for Secretary to receive final papers for the Education Committee meeting on 28 February 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
15 February 2018Programme and Module Approval Panel (PMAP)
N.B. Final papers for the attention of members should be submitted to the Secretary by 5.00pm on Thursday 1 February 2018.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
16 February 2018Deadline for the draft timetable review periodAcademic ServicesExams
18 February - 23 February 2018National Student Money Week 2018Access & AdmissionsStudent FundingMitesh Vagadia
19 February 2018Deadline for Secretary to receive final papers for the StRAFC meeting on 5 March 2018
19 February 2018UCL Research Ethics Committee meeting
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
20 February 2018Academic Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
20 February 2018Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
23 February 2018UCL Research Ethics Committee Application Deadline Meeting Date: 12 March 2018
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
25 February 2018UCAS Extra starts for participating programmesAccess and AdmissionsUndergraduate AdmissionsSarah West
26 February 2018Deadline for Secretary to receive final papers for the StEC meeting on 12 March 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
26 February 2018Deadline for the publication of the final timetableAcademic ServicesExams
27 February 2018Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 13 March 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
27 February 2018Finance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
28 February 2018Deadline for submission of major/minor programme module amendmentsAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
28 February 2018Education Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
28 February 2018PMAP Secretary to receive final papers by 5.00pm (for PMAP meeting on 15 March 2018)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
01 March - May 2018*Assessment Data Collection - details of all summative assessments to be entered into PorticoStudent & Registry ServicesAcademic Model Projectacademicmodelproject@ucl.ac.uk
01 March 2018Deadline for Secretary to receive final papers for the Council meeting on 15 March 2018Academic ServicesGovernance & SecretariatAcademic Services
02 March 2018Academic Review: Deadline for requests for UCL approval of other changes to modules including change of assessment
Module Amendment Forms (UPCam/GPCam) are available on the Academic Manual.
N.B. Academic Services can receive new modules and module amendments before the academic review period if needed.
Academic ServicesAcademic Policy & Quality Assuranceacademicmodel@ucl.ac.uk
05 March 2018Library Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
05 March 2018Student, Recruitment, Admissions and Funding Committee (StRAFC)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 March 2018Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 20 March 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
08 March 2018Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 22 March 2018Academic ServicesGovernance & SecretariatAcademic Services
09 March 2018Deadline for receipt of examination papersAcademic ServicesExams
12 March 2018Student Experience Committee (StEC)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
12 March 2018UCL Research Ethics Committee meeting
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
13 March 2018Research Degrees Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
15 March 2018Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
15 March 2018Access Agreement Steering GroupAccess & AdmissionsGovernanceSuzanne Hewings
15 March 2018Programme and Module Approval Panel (PMAP)
N.B. Final papers for the attention of members should be submitted to the Secretary by 5.00pm on Wednesday 28 February 2018.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
16 March 2018UCL Research Ethics Committee Application Deadline Meeting Date: 23 April 2018
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
16 March - 08 June 2018Postgraduate Taught Experience Survey runsVice-Provost (Education and Student Affairs) OfficeStudent ExperienceRebecca Allen
20 March 2018Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
20 March 2018Postgraduate Research: Payment of Quarter 3 stipends to PGR studentsAccess & AdmissionsStudent FundingShanaz Begum
21 March 2018Deadline for Special Examination Requests Main Examination Period (new requests)Academic ServicesExams
22 March 2018PMAP Secretary to receive final papers by 5.00pm (for PMAP meeting on 12 April 2018)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
22 March 2018Research Governance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
23 March 2018END OF TERM TWO 
Please check the term dates website for faculty variations
UCLOther
29 March - 4 April 2018COLLEGE CLOSURE 
Please check the term dates website for faculty variations
UCLOther
30 March - 31 May 2018*Student Experience Survey (NSS-style survey for penultimate yr undergraduates) runsVice-Provost (Education and Student Affairs) OfficeStudent ExperienceRebecca Allen
31 March 2018Board of Examiners Hub rolled forwardAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
31 March 2018Good-practice deadline for all applications received at UCAS by 15 JanuaryAccess and AdmissionsUndergraduate AdmissionsSarah West
01 April 2018*Teaching and Learning ConferenceVice-Provost (Education and Student Affairs) Office/ UCL Arena CentreOtherBrent Carnell
01 April - 01 May 2018Departments link Modules to External Examiners and enter dates for Interim meetings, Final Board and LSA meetingsAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
06 April 2018Deadline for Secretary to receive final papers for the Audit Committee meeting on 20 April 2018Academic ServicesGovernance & SecretariatAcademic Services
09 April 2018Postgraduate Taught ASER 2017-18: Deadline for ASER Development and Enhancement Plan (DEP) submission to QRSCAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 April 2018Deadline for Secretary to receive final papers for the Academic Board meeting on 2 May 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
12 April 2018Deadline for Secretary to receive final papers for the Education Committee meeting on 26 April 2018
12 April 2018Programme and Module Approval Panel (PMAP)
N.B. Final papers for the attention of members should be submitted to the Secretary by 5.00pm on Thursday 22 March 2018.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
16 April 2018*Payment of Term 3 UG BursariesAccess & AdmissionsStudent Funding
17 April 20182018 Education ConferenceVice-Provost (Education and Student Affairs) Office/ UCL Arena CentreOtherBrent Carnell
18 April 2018Human Resources Policy Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
19 April 2018Postgraduate Taught ASER 2017-18: QRSC meeting to discuss outcomesAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
20 April 2018Audit Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
23 April 2018START OF TERM THREE 
Please check the term dates website for faculty variations
UCLOther
23 April 2018UCL Research Ethics Committee meeting
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
23 April 2018Payment of Term 3 UCL scholarships fundingAccess & AdmissionsStudent FundingKevin King
23 April 2018Payment of Term 3 US loans disbursementAccess & AdmissionsStudent FundingKevin King
25 April 2018Start of the examination periodAcademic ServicesExams
26 April 2018Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 10 May 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
26 April 2018Deadline for Secretary to receive final papers for the StEC meeting on 10 May 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
26 April 2018Education Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
27 April 2018UCL Council Away DayAcademic ServicesGovernance & SecretariatAcademic Services
27 April 2018UCL Research Ethics Committee Application Deadline Meeting Date: 14 May 2018
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research). See Research Ethics website for application procedures
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
30 April 2018Deadline to complete Study Abroad Preparation e-Learning ModuleStudent Support and WellbeingStudy AbroadStudy Abroad Team
01 May - 31 July 2018UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE Boards of Examiners - completed External Examiner Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 May - 30 September 2018Departments review UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 May - 30 September 2018For UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
02 May 2018Decline by Default (DBD) for applicants living in UK who received final institution by 31 MarchAccess and AdmissionsUndergraduate AdmissionsSarah West
02 May 2018Academic Board
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary three weeks ahead of the committee meeting for prior consideration by the Governance Committee.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
03 May 2018Reject by Default (RBD) on all applications received by 15 January who do not have a final decisionAccess and AdmissionsUndergraduate AdmissionsSarah West
03 May 2018PMAP Secretary to receive final papers by 5.00pm (for PMAP meeting on 17 May 2018)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
07 May 2018BANK HOLIDAYUCLOther
10 May 2018Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
10 May 2018Student Experience Committee (StEC)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 May 2018UCL Research Ethics Committee meeting
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
16 May - 22 May 2018Mental Health Awareness WeekStudent Support and WellbeingEvents / Workshopsstudent.wellbeing@ucl.ac.uk
17 May 2018Programme and Module Approval Panel (PMAP)
N.B. Final papers for the attention of members should be submitted to the Secretary by 5.00pm on Thursday 3 May 2018.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
18 May 2018UCL Research Ethics Committee Application Deadline Meeting Date: 11 June 2018
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
22 May 2018Deadline for Secretary to receive final papers for the Council meeting on 5 June 2018Academic ServicesGovernance & SecretariatAcademic Services
22 May 2018Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 5 June 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
24 May 2018Quality Review Sub-Committee (QRSC) meetingAcademic ServicesAcademic Policy & Quality AssuranceAcademic Services
25 May 2018Deadline for Secretary to receive final papers for the StRAFC meeting on 11 June 2018
25 May 2018End of the undergraduate examination periodAcademic ServicesExams
28 May 2018BANK HOLIDAYUCLOther
29 May 2018Deadline for Secretary to receive final papers for the Education Committee meeting on 12 June 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
29 May - 08 June 2018Global Citizenship ProgrammeVice-Provost (Education and Student Affairs) OfficeOtherJosh Blacker
30 May 2018Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 13 June 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
30 May 2018Estates Management Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
31 May 2018Deadline for Secretary to receive final papers for the Academic Committee meeting on 14 June 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
31 May 2018PMAP Secretary to receive final papers by 5.00pm (for PMAP meeting on 14 June 2018)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
01 June 2018*TEF results publishedVice-Provost (Education and Student Affairs) OfficeOtherRebecca Allen
01 June 2018All Firm applicants contacted to provide information on status (e.g. fees), request verification of qualifications and ask to complete Tier-4 Visa data-checking process where applicableAccess and AdmissionsUndergraduate AdmissionsSarah West
01 June - July 2018*Deadline for applications for Student Quality Reviewers
See the Student Union UCL website for further information.
UCL ChangeMakers/UCLUOtherUCL ChangeMakers
01 June 2018PGT scholarships selection meeting (awards for next session)Access & AdmissionsStudent FundingBen Nicholson
01 June - 31 August 2018New External Examiners for 18-19 session should be nominated and appointed before the start of the academic year (no later than 25th September 2018). These External Examiners will review work relating to the 2018-19 academic year and would attend their first Board meeting in 2019.Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 June 2018Award ceremony for Student Choice Teaching AwardsUCLU / UCL Arena CentreOtherTom Flynn
04 June 2018Offer holders begin to be invited to check details in portal for issuing a CAS (Confirmation of Acceptance for Studies)
CASs are produced from this point onwards. Applicants also asked to confirm details of status and to provide any results that meet offer conditions.
Access & AdmissionsPostgraduate AdmissionsChris Gregory
04 June 2018Provost Teaching AwardsVice-Provost (Education and Student Affairs) Office/ UCL Arena CentreOtherLauren Hawkridge
05 June 2018Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
05 June 2018Research Degrees Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
07 June 2018Deadline for Secretary to receive final papers for the Audit Committee meeting on 21 June 2018Academic ServicesGovernance & SecretariatAcademic Services
07 June 2018Decline by Default (DBD) for applicants who received final institution decision by 3 MayAccess and AdmissionsUndergraduate AdmissionsSarah West
08 June 2018End of the postgraduate examination periodAcademic ServicesExams
08 June 2018END OF TERM THREE 
Please check the term dates website for faculty variations
UCLOther
11 June 2018Deadline for the exchange of undergraduate marksAcademic ServicesStudent Records
11 June 2018Library Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
11 June 2018Student, Recruitment, Admissions and Funding Committee (StRAFC)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
11 June 2018UCL Research Ethics Committee meeting
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
12 June 2018Deadline for Secretary to receive final papers for the Finance Committee meeting on 26 June 2018Academic ServicesGovernance & SecretariatAcademic Services
12 June 2018Education Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
13 June 2018Access Agreement Steering GroupAccess & AdmissionsGovernanceSuzanne Hewings
13 June 2018Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 27 June 2018Academic ServicesGovernance & SecretariatAcademic Services
13 June 2018Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 June 2018Academic Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 June 2018Programme and Module Approval Panel (PMAP)
N.B. Final papers for the attention of members should be submitted to the Secretary by 5.00pm on Thursday 31 May 2018.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
14 June - 22 June 2018Dates for undergraduate Boards of Examiners’ meetingsAcademic ServicesStudent Records
15 June 2018UCL ChangeMakers project funding: deadline for submission of project proposals
See the ChangeMakers website for further details.
UCL ChangeMakersOtherUCL ChangeMakers
18 June 2018UCL Research Ethics Committee Application Deadline Meeting Date: 9 July 2018
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
21 June 2018Audit Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
21 June 2018Decline by Default (DBD) for applicants who received final institution decision by 7 JuneAccess and AdmissionsUndergraduate AdmissionsSarah West
22 June 2018*Changemakers projects funding applications deadlineVice-Provost (Education and Student Affairs) Office/ UCL Arena CentreOtherSandra Lusk
22 June 2018Postgraduate Taught Experience Survey results (UCL only) are publishedVice-Provost (Education and Student Affairs) OfficeStudent ExperienceRebecca Allen
26 June 2018Postgraduate Research: Payment of Quarter 4 stipends to PGR studentsAccess & AdmissionsStudent FundingShanaz Begum
26 June 2018Finance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
27 June 2018Research Governance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
28 June 2018Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 12 July 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
28 June 2018PMAP Secretary to receive final papers by 5.00pm (for PMAP meeting on 12 July 2018)Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
29 June 2018Deadline for all marks for taught elements (PG & UG) to be confirmed in PorticoAcademic ServicesStudent Records
30 June 2018*Student Experience Survey results publishedVice-Provost (Education and Student Affairs) OfficeStudent ExperienceRebecca Allen
01 July - August 2018Bulk of results to meet conditions of offers is received and processedAccess & AdmissionsPostgraduate AdmissionsChris Gregory
01 July - August 2018MBBS Boards of Examiners - completed External Examiners Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - August 2018Taught modules of professional doctorates - completed External Examiners Reports are submittedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - September 2018Departments review taught modules of professional doctorates and MBBS External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues, and enter full and final responses directly onto Portico within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - September 2018For Taught modules of Professional Doctorates and MBBS Boards External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of ReportAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - 30 September 2018Reconfirmation task (within Boards of Examiners container) on Portico opens until 30 September for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 18-19Academic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - 30 September 2018Reconfirmation task (within Boards of Examiners container) on Portico for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session of 18-19 is closedAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
01 July - 31 October 2018UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
02 July 2018Deadline for confirmation of undergraduate awards - STRICT DEADLINEAcademic ServicesStudent Records
03 July 2018Deadline for Secretary to receive final papers for the Council meeting on 17 July 2018Academic ServicesGovernance & SecretariatAcademic Services
04 July 2018Last date applicants can refer themselves through ExtraAccess and AdmissionsUndergraduate AdmissionsSarah West
05 July 2018Deadline for Secretary to receive final papers for the Education Committee meeting on 19 July 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
05 July 2018International Baccalaureate results publishedAccess and AdmissionsUndergraduate AdmissionsSarah West
09 July 2018UCL Research Ethics Committee meeting
N.B. From 21 August 2017, the UCL Research Ethics process will fall under the remit of the Office of the Vice-Provost (Research).
See Research Ethics website for application procedures.
Office of the Vice-Provost (Research)Ethicsethics@ucl.ac.uk
11 July 2018Human Resources Policy CommitteeN.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.Academic ServicesGovernance & SecretariatAcademic Services
12 July 2018RBD on applications received by 30 JuneAccess and AdmissionsUndergraduate AdmissionsSarah West
12 July 2018Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
12 July 2018Programme and Module Approval Panel (PMAP)
N.B. Final papers for the attention of members should be submitted to the Secretary by 5.00pm on Thursday 28 June 2018.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
15 July 2018BTEC results begin to be sent to UCLAccess and AdmissionsUndergraduate AdmissionsSarah West
16 July 2018Start of the Late Summer Assessment (LSA) draft timetable review periodAcademic ServicesExams
16 July - 17 July 2018All results processed for UCL 2018 graduates holding offers of admission to postgraduate programmesAccess & AdmissionsPostgraduate AdmissionsChris Gregory
17 July 2018Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
18 July 2018Deadline for the Late Summer Assessment (LSA) draft timetable review periodAcademic ServicesExams
19 July 2018Last date undergraduate applicants can make substitutions and additionsAccess and AdmissionsUndergraduate AdmissionsSarah West
19 July 2018Education Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
19 July 2018Decline by Default (DBD) on applications where decision made by 12 JulyAccess and AdmissionsUndergraduate AdmissionsSarah West
23 July 2018Deadline for the publication of the Late Summer Assessment (LSA) final timetableAcademic ServicesExams
23 July 2018Deadline for receipt of examination papers LSAAcademic ServicesExams
23 July - 27 July 2018Year 12 Summer School ProgrammeAccess & AdmissionsAccess & AdmissionsMelissa Mead
27 July 2018Main application deadline for all postgraduate taught programmes that have not had an earlier deadline or an extensionAccess & AdmissionsPostgraduate AdmissionsChris Gregory
30 July 2018Deadline for Special Examination Requests LSA (new requests)Academic ServicesExams
30 July 2018Postgraduate Taught Experience Survey results (sector and benchmarking) are publishedVice-Provost (Education and Student Affairs) OfficeStudent ExperienceRebecca Allen
31 July 2018National Student Survey (NSS) results are published (UCL only)Vice-Provost (Education and Student Affairs) OfficeStudent ExperienceRebecca Allen
01 August 2018*Applicant Transfer (ATR) of all Unconditional Firm (UF) offer holders begins and is ongoing from this pointAccess & AdmissionsPostgraduate AdmissionsChris Gregory
06 August - 12 August 2018Year 12 Summer School ProgrammeAccess & AdmissionsAccess & AdmissionsMelissa Mead
10 August 2018*Publication of SQA resultsAccess and AdmissionsUndergraduate AdmissionsSarah West
10 August 2018*GCE A level results etc. transmitted in ABL file.
Admissions Office staff work over weekend to make all possible confirmation decisions and prepare near-misses for start of week
Access and AdmissionsUndergraduate AdmissionsSarah West
13 August 2018Non-centralised faculties (Laws and Bartlett) to provide numbers to Director of Access and Admissions by 09:00.
Director to confirm the number of available near miss spaces with Faculty Tutors, following consultation with the Vice-Provost Education and Student Affairs, Operations and Finance. Near miss applicants to be ranked ready for decisions.
Access & AdmissionsUndergraduate AdmissionsBella Malins
14 August 2018All Confirmation decisions to be made and transmitted to UCASAccess and AdmissionsUndergraduate AdmissionsSarah West
14 August 2018Final decision to be made on whether to participate in Adjustment and which programmes to includeAccess and AdmissionsUndergraduate AdmissionsSarah West
16 August 2018A level results publishedAccess and AdmissionsUndergraduate AdmissionsSarah West
16 August 2018Adjustment/Clearing startsAccess and AdmissionsUndergraduate AdmissionsSarah West
16 August 2018Confirmation calls taken by Admissions teamAccess and AdmissionsUndergraduate AdmissionsSarah West
20 August 2018Start of Late Summer Assessment (LSA) examination periodAcademic ServicesExams
20 August - 25 August 2018Year 12 Summer School ProgrammeAccess & AdmissionsAccess & AdmissionsMelissa Mead
27 August 2018BANK HOLIDAYUCLOther
31 August 2018*UG scholarships selection decisions (awards for next session)Access & AdmissionsStudent Funding
31 August 2018Deadline for offer recommendations to be returned to Graduate AdmissionsAccess & AdmissionsPostgraduate AdmissionsChris Gregory
31 August 2018Deadline for offer holders to meet academic conditions of offerAccess and AdmissionsUndergraduate AdmissionsSarah West
01 September - October 2018Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, Examiners and staffAcademic ServicesAcademic Policy & Quality Assuranceexaminers@ucl.ac.uk
05 September 2018Deadline for Secretary to receive final papers for the Academic Board meeting on 26 September 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
06 September 2018*All results processed for postgraduate offer holders who have completed, in September 2018, a pre-sessional English language programme at the UCL Centre for Languages and International EducationAccess & AdmissionsPostgraduate AdmissionsChris Gregory
07 September 2018End of Late Summer Assessment examination periodAcademic ServicesExams
14 September 2018Deadline for Late Summer Assessment (LSA) Undergraduate marks to be entered on PorticoAcademic ServicesStudent Records
17 September - 21 September 2018Dates for Undergraduate Late Summer Assessment (LSA) Boards of Examiners MeetingsAcademic ServicesStudent Records
26 September 2018Academic Board
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary three weeks ahead of the committee meeting for prior consideration by the Governance Committee.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
26 September 2018Deadline for Secretary to receive final papers for the Council meeting on 10 October 2018Academic ServicesGovernance & SecretariatAcademic Services
28 September 2018Deadline for undergraduate Late Summer Assessment and awards on PorticoAcademic ServicesStudent Records
10 October 2018Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services
18 October 2018Deadline for Secretary to receive final papers for the Academic Committee meeting on 1 November 2018Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
29 October 2018Deadline for postgraduate Boards of Examiners’ meetingsAcademic ServicesStudent Records
01 November 2018Academic Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesAcademic Policy & Quality AssuranceAcademic Services
02 November 2018Deadline for Secretary to receive final papers for the Council meeting on 16 November 2018Academic ServicesGovernance & SecretariatAcademic Services
05 November 2018Deadline for postgraduate marks to be confirmed in PorticoAcademic ServicesStudent Records
16 November 2018Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting.
Academic ServicesGovernance & SecretariatAcademic Services