| Date | Event | Department | Category | Contact |
|---|
| 29 April - 01 July 2019* | Academic Services request Board Chairs and Board Administrators to complete external examining tasks on Portico prior to Boards of Examiners meetings for Summer and Autumn term Boards | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 29 April - 29 July 2019* | UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE Boards of Examiners - completed External Examiner Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 29 April - 30 September 2019* | Departments review UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 29 April - 30 September 2019* | For UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 27 May - 31 July 2019* | New External Examiners should be nominated and appointed before the start of the academic year | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 25 June 2019 | Teach First Enrolment | Student Support and Wellbeing | Student Enrolment | Giovanna Amorosi |
| 01 July 2019 | Summer School 1 Enrolment | Student Support and Wellbeing | Student Enrolment | Giovanna Amorosi |
| 01 July - 30 August 2019* | Taught modules of professional doctorates - completed External Examiner Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - 30 August 2019* | MBBS Boards of Examiners - completed External Examiner Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - 27 September 2019* | Departments review taught modules of professional doctorates and MBBS External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues, and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - 27 September 2019* | For Taught modules of Professional Doctorates and MBBS External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in consultation with staff and Faculty colleagues and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 01 July - 01 November 2019* | UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports 'Closed' with Responses made available to students, Examiners and staff | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 04 July 2019* | Publication of National Student Survey (NSS) results (UCL overall) | Office of the Vice-Provost (Education and Student Affairs) | Student Experience | Bettina Baumann |
| 10 July 2019* | Publication of National Student Survey (NSS) results (department and programme results) | Office of the Vice-Provost (Education and Student Affairs) | Student Experience | Bettina Baumann |
| 22 July 2019 | Summer School 2 Enrolment | Student Support and Wellbeing | Student Enrolment | Giovanna Amorosi |
| 25 July 2019 | HESA Unistats 2019/20 submission | Academic Services | Student Data Services | Gary Smith |
| 05 August - 16 September 2019* | Reconfirmation task (within Boards of Examiners container) on Portico opens until the start of the academic year for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 28 - 30 August 2019 | New Starters Enrolment (IOE PGCE students only) | Student Support and Wellbeing | Student Enrolment | Giovanna Amorosi |
| 01 September 2019 | Change to 2019 Undergraduate Admissions Cycle | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 - 30 September 2019* | FE Individualised Learner Record 2019-20
Submissions are TBC (likely to be monthly) | Academic Services | Student Data Services | Gary Smith |
| 01 September - 30 November 2019* | Confirmation of Registrations to release SLC UG Maintenance Funding | Access & Admissions | Student Funding | Shanaz Begum |
| 02 September 2019 | Opening of GRS/ORS research applications | Access & Admissions | Student Funding | Clare Hewitt |
| 02 - 04 September 2019 | ITE enrolment | Access & Admissions | Access & Admissions | |
| 02 September - 28 October 2019 | Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staff | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 02 September - 28 October 2019 | Main PGT Boards of Examiners meetings, EC Panels, etc | Academic Services | Student Records | |
| 02 September - 20 November 2019 | Confirmation of Registrations to release SLC Postgraduate Loan Funding | Access & Admissions | Student Funding | Clare Hewitt |
| 05 September 2019 | Deadline for Secretary to receive final papers for PMAP meeting on 19 September 2019 | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 06 September 2019 | UCL Research Ethics Committee Application Deadline (for review at 23 September 2019 meeting)
See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 14 - 15 September 2019 | International arrival weekend (UCL Student Accommodation) | UCL Estates | Student Accommodation | residences@ucl.ac.uk |
| 16 September 2019 | Deadline for Secretary to receive final papers for the Finance Committee meeting on 30 September 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 16 September 2019 | Deadline for all details of academic rep details to be sent to Faculties for uncontested roles | Students' Union UCL | Student Experience | Diana Hawk |
| 16 September 2019 | Reconfirmation task (within Boards of Examiners container) on Portico for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session is closed | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 16 September 2019 | Deadline for Elite Athlete Applications | Students' Union UCL | Student Experience | Diana Hawk |
| 17 September 2019 | Quality Review Sub-Committee (QRSC) meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 17 - 20 September 2019 | International Student Orientation Programme (ISOP) for Undergraduate, Graduate & Affiliate Students | Student Support and Wellbeing | Student Induction | internationalsupport@ucl.ac.uk |
| 18 September - 04 October 2019 | New Starters Enrolment | Student Support and Wellbeing | Student Enrolment | Giovanna Amorosi |
| 19 September 2019 | Programme and Module Approval Panel (PMAP)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 20 September 2019 | Deadline for completion of Transfers from Integrated Masters to BachelorsN.B. Students who transfer to a Bachelors programme after 1 April can only attend a graduation ceremony in the following year. See the Academic Manual (Chapter 3) for further details.
| Academic Services | Student Records | |
| 21 - 22 September 2019 | Arrival weekend (UCL Student Accommodation) | UCL Estates | Student Accommodation | residences@ucl.ac.uk |
| 23 September 2019 | Postgraduate Research: Payment of Quarter 1 stipends to PGR students | Access & Admissions | Student Funding | Clare Hewitt |
| 23 September 2019 | UCL Research Ethics Committee meeting
See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 23 September 2019 | Academic Services will reconfirm any outstanding External Examiners that are continuing for the next academic session | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 23 September 2019 | START OF TERM ONE
Please check the term dates website for faculty variations | UCL | Other | |
| 23 September 2019 -
11 October 2019 | Recruitment of academic reps | Students' Union UCL | Student Experience | Diana Hawk |
| 23 September - 28 November 2019 | PGT Boards of Examiners completed External Examiner Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 23 September - 13 December 2019 | Departments review PGT External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 23 September - 13 December 2019 | For PGT External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 23 September - 13 December 2019 | External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) for UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar, ITE, MBBS and Taught modules of professional doctorates | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 24 September 2019 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 8 October 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 26 September 2019 | Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 10 October 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 27 September 2019 | UCL Research Ethics Committee Application Deadline (for review at 14 October 2019 meeting)
See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 30 September 2019 | Finance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 30 September 2019 | Application deadline for January Affiliate applicants, after which programmes can be closed to new Affiliate applicants | Access & Admissions | Access & Admissions | Sarah West; Caroline Hayward |
| 30 September 2019 | Deadline for nominations for award of UCL Honorary Degrees and Fellowships in 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 30 September 2019 | Payment of Term 1 US loans disbursement | Access & Admissions | Student Funding | Shanaz Begum |
| 30 September 2019 | Payment of Term 1 UCL scholarships funding | Access & Admissions | Student Funding | Shanaz Begum |
| 01 October 2019 | Deadline for Secretary to receive final papers for the Council meeting on 15 October 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 01 October 2019 | Deadline for new partners to be added to exchange options for 2020/21 | Student Support and Wellbeing | Study Abroad | Study Abroad Team |
| 02 October 2019 | Deadline for Secretary to receive final papers for the Academic Board meeting on Wednesday 23 October 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 04 October 2019 | Deadline for Secretary to receive final papers for the Audit Committee meeting on 18 October 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 07 October 2019 | Nominations close in the Autumn Rep Elections.
Please use this form to recommend a student | Students' Union UCL | Student Experience | Diana Hawk |
| 07 October 2019 | Payment of Term 1 UG Bursaries | Access & Admissions | Student Funding | Shanaz Begum |
| 08 October 2019* | ITE cycle opens (all UCAS applicants have a 40 day RBD) | Access & Admissions | Undergraduate Admissions | Sarah West |
| 08 October 2019 | Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 10 October 2019 | Education Committee (EdCom)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 11 October 2019 | September starters: Deadline for enrolment and re-enrolment | Academic Services | Student Records | |
| 11 October 2019 | September starters: Deadline for students to submit Change of Module Selection requests for Term 1 modules | Academic Services | Student Records | |
| 11 October 2019 | September starters: Deadline for students’ Initial Module Selection
See the Academic Manual (Chapter 3) for further details. | Academic Services | Student Records | |
| 11 October 2019 | Deadline for all details of academic rep details to be sent to Faculties for uncontested roles | Students' Union UCL | Student Experience | Diana Hawk |
| 14 October 2019* | Governance Committee of Academic Board | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 14 October 2019 | Study Abroad Fair and Application Launch for 2020/21 | Student Support and Wellbeing | Study Abroad | Study Abroad Team |
| 14 October 2019 | UCL Research Ethics Committee meeting
See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 14 October - 18 October 2019 | Voting in the Autumn Rep Elections
| Students' Union UCL | Student Experience | Diana Hawk |
| 15 October 2019 | Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 15 October 2019 | Commence visa preparations for January Affiliate intake. | Access & Admissions | Access & Admissions | Sarah West; Caroline Hayward |
| 15 October 2019 | UCAS deadline for Medicine, Oxford and Cambridge | Access & Admissions | Access & Admissions | Sarah West |
| 18 October 2019 | Audit Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 19 October 2019 | Deadline for all details of academic reps to be sent to Faculties where elections have occurred | Students' Union UCL | Student Experience | Diana Hawk |
| 19 October 2019 | HESA Initial Teacher Training 2019/20 submission deadline | Academic Services | Student Data Services | Gary Smith |
| 21 October 2019 | Deadline for Secretary to receive final papers for the Library Committee meeting on 4 November 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 22 October 2019 | Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 5 November 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 22 October 2019 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 5 November 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 23 October 2019 | Deadline for Secretary to receive final papers for the Finance Committee meeting on 6 November 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 23 October 2019 | Academic Board
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 2 October 2019 for prior consideration by the Governance Committee of Academic Board. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 24 October 2019 | Deadline for Secretary to receive final papers for PMAP meeting on 7 November 2019 | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 25 October 2019 | Deadline for Lead Departmetnal Representative details to be sent to Faculty | Students' Union UCL | Student Experience | Diana Hawk |
| 25 October 2019 | September starters: Deadline by which returning students must re-enrol | Academic Services | Student Records | |
| 25 October 2019 | September starters: Deadline for Departments to approve Change of Module Selection requests for Term 1 modules | Academic Services | Student Records | |
| 25 October 2019 | September starters: Deadline for Departments to approve Initial Module Selections
See the Academic Manual (Chapter 3) for further details. | Academic Services | Student Records | |
| 25 October 2019 | September starters: Deadline for Programme Transfers
Programme transfers should be made by this deadline every year. See the Academic Manual (Chapter 3) for further details. | Academic Services | Student Records | |
| 25 October - 08 December* | New to UCL (Arrival survey for all new students) runs | Office of the Vice-Provost (Education and Student Affairs) | Student Experience | Bettina Baumann |
| 29 October 2019 | Deadline for Secretary to receive final papers for the Audit Committee meeting on 12 November 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 31 October 2019 | Deadline for Secretary to receive final papers for the Academic Committee meeting on 14 November 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 31 October 2019 | HESA Individualised Return 2018/19 submission deadline | Academic Services | Student Data Services | Gary Smith |
| 04 November 2019 | Confirm PGT module results and awards on Portico.
PGT results to be released ASAP following Faculty approval through Portico. | Academic Services | Student Records | |
| 04 November 2019 | READING WEEK
Please check the term dates website for faculty variations | Various (applicable to those UCL departments that offer this) | Other | |
| 04 November 2019 | Start of the Examinations Pro-forma Exercise | Academic Services | Exams | Examinations |
| 04 November 2019 | UCL Research Ethics Committee Application Deadline (for review at 25 November 2019 meeting)
See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 04 November 2019 | Library Committee (Autumn term)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 05 November 2019 | Deadline for Secretary to receive final papers for the Student Experience Committee (StEC) meeting on 19 November 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 05 November 2019 | Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 05 November 2019 | Research Degrees Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 06 November 019 | Finance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 07 November 2019 | Aggregate off-shore record submission deadline | Academic Services | Student Data Services | Gary Smith |
| 07 November 2019 | Deadline for Secretary to receive final papers for the Council meeting on 21 November 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 07 November 2019 | Programme and Module Approval Panel (PMAP)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 12 November 2019 | Audit Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 12 November 2019 | Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 26 November 2019 | Academic Services | Governance & Secretariat | Academic Services |
| 13 November 2019* | Access and Participation Steering Group | Access & Admissions | Governance | Suzanne Hewings |
| 14 November 2019 | Academic Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 18 November 2019 | Deadline for UG applications to Study Abroad in 2020-21 | Student Support and Wellbeing | Study Abroad | Study Abroad Team |
| 19 November 2019 | Student Experience Committee (StEC)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 19 November 2019 | Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 3 December 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 19 November 2019 | PGT Results Release Day. October PGT awards confirmed by Student Records and results released to students (if Faculty approved on Portico by 4 November 2019). Any results approved by exam boards and Faculties before or after this date will be released periodically. | Academic Services | Student Records | |
| 20 November 2019 | Quality Review Sub-Committee (QRSC) meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 21 November 2019 | Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 21 November 2019 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 5 December 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 25 November 2019 | Deadline for Secretary to receive final papers for the Student Recruitment, Admissions and Funding Committee (StRAFC) meeting on 9 December 2019 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 25 November 2019 | UCL Research Ethics Committee meeting
See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 25 November 2019 - 28 February 2020 | PGT External Examiner Reports 'Closed' with Responses made available to students, Examiners and staff | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 26 November 2019 | Research Governance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 28 November 2019 | Deadline for Secretary to receive final papers for PMAP meeting on 12 December 2019 | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 29 November 2019 | Deadline for the Examinations Pro-forma Exercise | Academic Services | Exams | Examinations |
| 30 November 2019 | Deadline for Programme Amendments for 2020/21 | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 01 November 2019 - 31 January 2020* | Laidlaw Scholarship Programme applications open (to first-year Undergraduate students only) | Office of the Vice-Provost (Education and Student Affairs) | Other | Chris Cullen |
| 01 December 2019* | Teach First applicant data receipt commence | Access & Admissions | Undergraduate Admissions | Sarah West |
| 02 December 2019 | Deadline for Applications for exams at alternative venue (Overseas) - JANUARY EXAMS | Academic Services | Exams | Examinations |
| 03 December 2019 | Education Committee (EdCom)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 05 December 2019 | Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 05 - 09 December 2019 | Annual SITS/Portico upgrade | Academic Services | Portico Data Configuration | Paula Speller |
| 05 December 2019 | September starters: Deadline for students to submit Change of Module Selection requests for Term 2 & 3 modules | Academic Services | Student Records | |
| 09 December 2019 | Deadline for January Affiliate offer holders to meet academic conditions of offer | Access & Admissions | Access & Admissions | Sarah West; Caroline Hayward |
| 09 December 2019 | Student, Recruitment, Admissions and Funding Committee (StRAFC)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 11 December 2019 | Postgraduate Research: Payment of Quarter 2 stipends to PGR students | Access & Admissions | Student Funding | Clare Hewitt |
| 12 December 2019 | Programme and Module Approval Panel (PMAP)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 13 December 2019 | END OF TERM ONE
Please check the term dates website for faculty variations | UCL | Other | |
| 13 December 2019 | September starters: Deadline for module amendments (Term 2 & 3 modules) | Academic Services | Student Records | |
| 16 December 2019* | New to UCL results published (UCL overall) | Office of the Vice-Provost (Education and Student Affairs) | Student Experience | Bettina Baumann |
| 21 December 2019 - 01 January 2020 | COLLEGE CLOSURE
Please check the term dates website for faculty variations | UCL | Other | |
| 02 January 2020 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 16 January 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 06 January 2020 - 30 April 2020* | National Student Survey (NSS) runs | Office of the Vice-Provost (Education and Student Affairs) | Student Experience | Bettina Baumann |
| 07 January 2020 | Deadline for Secretary to receive final papers for the Student Experience Committee (StEC) meeting on 21 January 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 09 - 10 January 2020 | New Starters Enrolment and International Student Orientation Programme (ISOP) for Graduate & Affiliate Students | Student Support and Wellbeing | Student Induction | internationalsupport@ucl.ac.uk |
| 13 January 2020 | START OF TERM TWO
Please check the term dates website for faculty variations | UCL | Other | |
| 13 January - 27 March 2020 | Board of Examiners meetings for programmes outside of the standard cycle | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 13 January - 27 March 2020 | Departments review External Examiner Reports for Boards out of standard cycle, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 13 January - 27 March 2020 | External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) for Boards out of standard cycle | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 13 January - 27 March 2020 | For External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 13 January - 04 May 2020 | PGT External Examiner Reports and Responses discussed at Dept. / Faculty Meetings (including SSCCs) | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 13 January 2020 | Payment of Term 2 UG bursaries | Access & Admissions | Student Funding | Shanaz Begum |
| 15 January 2020 | UCAS Deadline for all programmes other than Medicine, after which programmes can be closed to new undergraduate applicants | Access & Admissions | Undergraduate Admissions | Sarah West |
| 16 January 2020 | Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 17 January 2020 | Deadline for Secretary to receive final papers for the Finance Committee meeting on 31 January 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 17 January 2020 | January starters: Deadline for enrolment and re-enrolment | Academic Services | Student Records | |
| 17 January 2020 | January starters: Deadline for students to submit Change of Module Selection requests for Term 2 & 3 modules | Academic Services | Student Records | |
| 17 January 2020 | January starters: Deadline for students’ Initial Module Selection
See the Academic Manual (Chapter 3) for further details | Academic Services | Student Records | |
| 18 January 2020* | Access Agreement Monitoring Return to OfS (bursary data) | Access & Admissions | Student Funding | Lucy March |
| 18 January 2020* | OfS 18/19 Access Agreement reporting deadline | Access & Admissions | Access & Admissions | Lucy March |
| 20 January 2020 | January starters: Deadline for Departments to approve Change of Module Selection requests for Term 2 & 3 modules | Academic Services | Student Records | |
| 20 January 2020 | Nominations open for Spring Leadership Elections
Please use this form to recommend a student | Students' Union UCL | Student Experience | Diana Hawk |
| 20 January 2020 | Payment of Term 2 US loans disbursement | Access & Admissions | Student Funding | Shanaz Begum |
| 20 January 2020 | Payment of Term 2 UCL scholarships funding | Access & Admissions | Student Funding | Shanaz Begum |
| 21 January 2020 | January starters: Deadline for Departments to approve Initial Module Selections
See the Academic Manual (Chapter 3) for further details | Academic Services | Student Records | |
| 21 January 2020 | Student Experience Committee (StEC)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 22 January 2020 | Deadline for Secretary to receive final papers for the Academic Board meeting on 12 February 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 23 January 2020 | Deadline for Secretary to receive final papers for the Library Committee meeting on 6 February 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 23 January 2020 | Deadline for Secretary to receive final papers for PMAP meeting on 6 February 2020 | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 24 January 2020 | January starters: Deadline for Programme Transfers
Programme transfers should be made by this deadline every year. See the Academic Manual (Chapter 3) for further details. | Academic Services | Student Records | |
| 26 January 2020 | Posters in Cloisters | UCL Arena Centre | Other | Lauren Hawkridge |
| 28 January 2020 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 11 February 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 28 January 2019 | Quality Review Sub-Committee (QRSC) meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 30 January 2020 | January starters: PGT Boards of Examiners, EC Panels, etc | Academic Services | Student Records | |
| 31 January 2020 | Finance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 31 January 2020 | Deadline for Secretary to receive final papers for the Council meeting on 14 February 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 01 February 2020 | IBSc applications open | Access & Admissions | Undergraduate Admissions | Sarah West |
| 03 February 2020* | Governance Committee of Academic Board | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 06 February 2020 | Library Committee (Spring term)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 06 February 2020 | Programme and Module Approval Panel (PMAP)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 07 February 2020 | January starters: Deadline for PGT marks and awards to be confirmed in Portico and receipt of Board of Examiners' final Report Forms | Academic Services | Student Records | |
| 10 February 2020 | Student Choice Awards - nominations open | Students' Union UCL | Other | reps@ucl.ac.uk |
| 10 February 2020 | Start of the draft timetable review period | Academic Services | Exams | Examinations |
| 11 February 2020 | Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 25 February 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 11 February 2020 | Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 12 February 2020 | Academic Board
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 22 January 2020 for prior consideration by the Governance Committee of Academic Board. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 13 February 2020 | Deadline for Secretary to receive final papers for the Academic Committee meeting on 27 February 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 14 February 2020 | Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 14 February 2020 | Deadline for the draft timetable review period | Academic Services | Exams | Examinations |
| 17 February 2020 | READING WEEK
Please check the term dates website for faculty variations | Various (applicable to those UCL departments that offer this) | Other | |
| 17 February 2020 | School Direct Salaried Top Up application deadline | Access & Admissions | Undergraduate Admissions | Sarah West |
| 20 February 2020 | Deadline for Secretary to receive final papers for PMAP meeting on 5 March 2020 | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 24 - 28 February 2020 | National Student Money Week 2020 | Access & Admissions | Student Funding | Katy Foster |
| 25 February 2020 | Deadline for Secretary to receive final papers for the Student Recruitment, Admissions and Funding Committee (StRAFC) meeting on 10 March 2020 | Academic Services | Academic Policy & Quality Assurance | |
| 25 February 2020 | Education Committee (EdCom)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 25 February 2020 | UCAS Extra starts for participating programmes | Access & Admissions | Undergraduate Admissions | Sarah West |
| 26 February 2020 | Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 11 March 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 27 February 2020 | Academic Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 27 February 2020 | Deadline for Secretary to receive final papers for the Student Experience Committee meeting on 12 March 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 27 February 2020 | January starters: PGT awards confirmed and results released to students by this date (if awards processed and paperwork received by 8 February 2019) | Academic Services | Student Records | |
| 02 March 2020 | Deadline for the publication of the final timetable | Academic Services | Exams | Examinations |
| 02 - 06 March 2020* | International Festival | Student Support and Wellbeing | Student Experience | Giovanna Amorosi |
| 02 March - 12 April 2020* | Student Experience Survey (NSS-style survey for penultimate year undergraduates) runs | Office of the Vice-Provost (Education and Student Affairs) | Student Experience | Bettina Baumann |
| 03 March 2020 | Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 17 March 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 04 March 2020 | Nominations close in Spring Leadership Elections
Please use this form to recommend a student | Students' Union UCL | Student Experience | Diana Hawk |
| 05 March 2020 | Programme and Module Approval Panel (PMAP)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 05 March 2020 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 19 March 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 10 March 2020 | Deadline for receipt of examination papers | Academic Services | Exams | Examinations |
| 10 March 2020 | Student, Recruitment, Admissions and Funding Committee (StRAFC)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 11 March 2020 | Research Degrees Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 11 March 2020* | Access and Participation Steering Group | Access & Admissions | Governance | Suzanne Hewings |
| 12 March 2020 | Student Experience Committee (StEC)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 16 March - 20 March 2020 | Voting in the Spring Leadership Elections
| Students' Union UCL | Student Experience | Diana Hawk |
| 16 - 20 March 2020 | Postgraduate Research: Payment of Quarter 3 stipends to PGR students | Access & Admissions | Student Funding | Clare Hewitt |
| 17 March 2020 | Deadline for Secretary to receive final papers for the Audit Committee meeting on 31 March 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 17 March 2020 | Research Governance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 17 March 2020 | Student Choice Awards - nominations close | Students' Union UCL | Other | reps@ucl.ac.uk |
| 19 March 2020 | Deadline for Secretary to receive final papers for PMAP meeting on 2 April 2020 | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 19 March 2020 | Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 27 March 2020 | Deadline to complete Study Abroad Preparation e-Learning Module | Student Support and Wellbeing | Study Abroad | Study Abroad Team |
| 27 March 2020 | END OF TERM TWO
Please check the term dates website for faculty variations | UCL | Other | |
| 28 March 2020 | Deadline for Applications for exams at alternative venue (Overseas) - MAIN EXAM PERIOD | Academic Services | Exams | Examinations |
| 30 March 2020 | Application deadline for September Affiliate applicants, after which programmes can be closed to new Affiliate applicants | Access & Admissions | Undergraduate Admissions, Postgraduate Admissions | Sarah West; Caroline Hayward |
| 31 March 2020 | Good-practice deadline for all applications received at UCAS by 15 January | Access & Admissions | Undergraduate Admissions | Sarah West |
| 31 March 2020 | IBSc application deadline | Access & Admissions | Undergraduate Admissions | Sarah West |
| 31 March 2020 | Audit Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 01 April 2020 | ITE Top Up programme (remote enrolment) | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 - 31 April 2020* | CLIE and Medical Electives enrolment | Access & Admissions | Undergraduate Admissions | David Morris |
| 02 April 2020 | Programme and Module Approval Panel (PMAP)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 06 April 2020 | 2019 Education Conference | Office of the Vice-Provost (Education and Student Affairs)/ UCL Arena Centre | Other | Lauren Hawkridge |
| 06 April 2020 | Deadline for Examination Adjustment Requests Main Examination Period (new requests) | Academic Services | Exams | Examinations |
| 09 - 14 April 2020 | COLLEGE CLOSURE
Please check the term dates website for faculty variations | UCL | Other | |
| 16 April 2020 | Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 30 April 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 17 April 2020 | Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 17 April 2020 | Deadline for Secretary to receive final papers for the Council meeting on 17 April 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 22 April 2020 | Deadline for Secretary to receive final papers for the Academic Board meeting on Wednesday 13 May 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 27 April 2020 | START OF TERM THREE
Please check the term dates website for faculty variations | UCL | Other | |
| 27 April 2020 | Start of the examination period | Academic Services | Exams | Examinations |
| 27 April - 01 May 2020 | Board of Examiners Hub rolled forward | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 27 April 2020 | Payment of Term 3 UG Bursaries | Access & Admissions | Student Funding | Shanaz Begum |
| 28 April 2020 | Deadline for Secretary to receive final papers for the Library Committee meeting on 12 May 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 30 April 2020 | Deadline for Secretary to receive final papers for PMAP meeting on 14 May 2020 | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 30 April 2020 | Education Committee (EdCom)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 30 April 2020* | Governance Committee of Academic Board | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 01 May 2020* | Decline by Default (DBD) for applicants living in UK who received final institution decision by 31 March | Access & Admissions | Undergraduate Admissions | Sarah West |
| 02 May 2020* | Reject by Default (RBD) on all applications received by 15 January who do not have a final decision | Access & Admissions | Undergraduate Admissions | Sarah West |
| 04 May 2020 | Payment of Term 3 US loans disbursement | Access & Admissions | Student Funding | Shanaz Begum |
| 04 May 2020 | Payment of Term 3 UCL scholarships funding | Access & Admissions | Student Funding | Shanaz Begum |
| 04 - 15 May 2020 | Academic Services request Departments, Board Chairs, Board Administrators to link Modules to External Examiners and enter dates for Interim meetings, Final Board and LSA meetings for Summer and Autumn term Boards | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 04 May - 31 July 2020* | UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE Boards of Examiners - completed External Examiner Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 04 May - 28 September 2020* | Departments review UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 04 May - 28 September 2020* | For UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 05 May 2020 | Deadline for Secretary to receive final papers for the Student Experience Committee (StEC) meeting on 19 May 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 07 May 2020 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 21 May 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 08 May 2020 | BANK HOLIDAY | UCL | Other | |
| 11 May 2020* | Finance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 12 May 2020 | Library Committee (Summer term)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting | Academic Services | Governance & Secretariat | Academic Services |
| 13 May 2020 | Academic Board
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary by 22 April 2020 for prior consideration by the Governance Committee of Academic Board. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 14 May 2020 | Programme and Module Approval Panel (PMAP)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 15 May 2020* | Student Experience Survey results (overall UCL) published | Office of the Vice-Provost (Education and Student Affairs) | Student Experience | Bettina Baumann |
| 19 May 2020 | Student Experience Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 20 May 2020 | Deadline for Secretary to receive final papers for the Research Degrees Committee meeting on 3 June 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 21 May 2020 | Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 25 May 2020 | Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 8 June 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 25 May 2020 | BANK HOLIDAY | UCL | Other | |
| 26 May 2020 | Deadline for Secretary to receive final papers for the Student Recruitment, Admissions and Funding Committee (StRAFC) meeting on 9 June 2020 | Academic Services | Academic Policy & Quality Assurance | |
| 28 May 2020 | Deadline for Secretary to receive final papers for PMAP meeting on 11 June 2020 | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 31 May 2020 | Offer deadline IBSc applicants | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 June 2020* | All Firm applicants contacted to provide information on status (e.g. fees), request verification of qualifications and ask to complete Tier-4 Visa data-checking process where applicable, including September Affiliate intake | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 June - 31 August 2020* | New External Examiners for 20-21 session should be nominated and appointed before the start of the academic year | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 02 June 2020 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 16 June 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 02 June 2019 | Quality Review Sub-Committee (QRSC) meeting | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 03 June 2020* | Block One Summer School applicant data received by Admissions for record generation | Access & Admissions | Undergraduate Admissions | Sarah West |
| 03 June 2020 | Research Degrees Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 04 June 2020 | Deadline for Secretary to receive final papers for the Council meeting on 18 June 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 04 June 2020 | Deadline for Secretary to receive final papers for the Academic Committee meeting on 18 June 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 05 June 2020 | Offer holders begin to be invited to check details in portal for issuing a CAS (Confirmation of Acceptance for Studies)
CASs are produced from this point onwards. Applicants also asked to confirm details of status and to provide any results that meet offer conditi.
CASs are produced from this point onwards. Applicants also asked to confirm details of status and to provide any results that meet offer conditions. | Access & Admissions | Postgraduate Admissions | Caroline Hayward |
| 05 June 2020 | Deadline for completion of Transfers from Bachelors (Year 3) to Integrated Masters
See the Academic Manual (Chapter 3) for further details. | Academic Services | Student Records | |
| 05 June 2020 | End of the examination period | Academic Services | Exams | Examinations |
| 06 June 2020* | Decline by Default (DBD) for applicants who received final institution decision by 2 May | Access & Admissions | Undergraduate Admissions | Sarah West |
| 08 June 2020 | Education Committee (EdCom)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 09 June 2020 | Deadline for Secretary to receive final papers for the Research Governance Committee meeting on 23 June 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 09 June 2020 | Student, Recruitment, Admissions and Funding Committee (StRAFC)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 10 June 2020 | Deadline for Secretary to receive final papers for the Finance Committee meeting on 24 June 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 11 June 2020 | Deadline for Secretary to receive final papers for the Audit Committee meeting on 25 June 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 11 June 2020 | Programme and Module Approval Panel (PMAP)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 11 June 2020* | Reject by Default (RBD) on applications received by 30 June | Access & Admissions | Undergraduate Admissions | Sarah West |
| 12 June 2020 | Deadline for Programme Amendments for 2021 / 22 | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 12 June 2020 | END OF TERM THREE
Please check the term dates website for faculty variations | UCL | Other | |
| 15 June 2020 | Deadline for the exchange of Undergraduate marks | Academic Services | Student Records | |
| 16 June 2020 | Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 18 June 2020 | Academic Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 18 June 2020 | Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 18 June - 26 June 2020 | Dates of UG Boards of Examiners' meetings
PGT Sub-Boards to consider 'provisional' marks and determine which students are eligible for Late Summer Assessments or for Condonement on taught modules | Academic Services | Student Records | |
| 20 June 2020 | Undergraduate end of contract date (UCL Student Accommodation) | UCL Estates | Student Accommodation | residences@ucl.ac.uk |
| 22 - 26 June 2020 | Postgraduate Research: Payment of Quarter 4 stipends to PGR students | Access & Admissions | Student Funding | Clare Hewitt |
| 23 June 2020* | Teach First enrolment session | Academic Services | Postgraduate Admissions | David Morris |
| 23 June 2020 | Research Governance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 24 June 2020* | Access and Participation Steering Group | Access & Admissions | Governance | Suzanne Hewings |
| 24 June 2020* | Block Two Summer School applicant data received by Admissions for record generation | Access & Admissions | Undergraduate Admissions | Sarah West |
| 24 June 2020 | Finance Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 25 June 2020 | Audit Committee
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 25 June 2020 | Deadline for Secretary to receive final papers for the Council meeting on 9 July 2020 | Academic Services | Governance & Secretariat | Academic Services |
| 25 June 2020 | Deadline for Secretary to receive final papers for PMAP meeting on 9 July 2020 | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 29 June - 31 August 2020* | MBBS Boards of Examiners - completed External Examiners Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 29 June - 31 August 2020* | Taught modules of professional doctorates - completed External Examiners Reports are submitted | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 29 June - 28 September 2020* | Departments review taught modules of professional doctorates and MBBS External Examiner Reports, draft final responses to full report in consultation with staff and Faculty colleagues, and enter full and final responses directly onto Portico within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 29 June - 28 September 2020* | For Taught modules of Professional Doctorates and MBBS Boards External Examiner reports with recommendations in the formal approval process, departments draft final responses to full report in colsultation with staff and Faculty colleagues, and enter responses directly onto Portico for Vice-Provost's approval within 4 weeks of receipt of Report | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 29 June - 30 October 2020* | UG, Fine Art and MFA, Postgraduate CLIE, MPhil Stud, UCL Qatar and ITE External Examiner Reports 'Closed' with Responses made available to students, External Examiners and staff | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 30 June 2020 | Last date UCAS applicants can apply prior to entering Clearing | Access & Admissions | undergraduate Admissions | Sarah West |
| 01 July - 31 August 2020 | Bulk or results to meet conditions of offers is received and processed | Access & Admissions | Postgraduate Admissions | Caroline Hayward |
| 01 - 31 July 2020* | Postgraduate Taught Experience Survey results (overall UCL only) are published | Office of the Vice-Provost (Education and Student Affairs) | Student Experience | Bettina Baumann |
| 01 July 2020* | National Student Survey (NSS) results are published (all) | Office of the Vice-Provost (Education and Student Affairs) | Student Experience | Bettina Baumann |
| 01 July 2020 | Introduction of 20 day RBD for ITE applicants via UCAS | Access & Admissions | Undergraduate Admissions | Sarah West |
| 02 July 2020 | Deadline for Secretary to receive final papers for the Education Committee (EdCom) meeting on 16 July 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 02 July 2020 | Deadline for Secretary to receive final papers for the Faculty Tutor Forum on 16 July 2020 | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 03 July 2020 | i) Confirm module, results, interim results outcomes and progression on Portico
Ii) Online approval of exam board reports by Exam Board Chairs and Faculties | Academic Services | Student Records | |
| 04 July 2020* | Last date applicants can refer themselves through Extra | Access & Admissions | Undergraduate Admissions | Sarah West |
| 06 July 2020 | International Baccalaureate results published | Access & Admissions | Undergraduate Admissions | Sarah West |
| 09 July 2020 | Council
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Governance & Secretariat | Academic Services |
| 09 July 2020 | Programme and Module Approval Panel (PMAP)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | acadserv.pmap@ucl.ac.uk |
| 09 July 2020 | Results Day
Students will be emailed the results of any Taught assessments | Academic Services | Student Records | |
| 15 July 2020 | Start of the Late Summer Assessment (LSA) draft timetable review period | Academic Services | Exams | Examinations |
| 16 July 2020 | Education Committee (EdCom)
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 16 July 2020 | Faculty Tutor Forum
N.B. Final copies of any papers accepted for items on the agenda should be submitted to the Secretary two weeks prior to the committee meeting. | Academic Services | Academic Policy & Quality Assurance | Academic Services |
| 17 July 2020 | Results processed for UCL 2020 graduates holding offers of admission to postgraduate programmes | Access & Admissions | Postgraduate Admissions | Caroline Hayward |
| 19 July 2020* | Decline by Default (DBD) on applications where decision made by 12 July | Access & Admissions | Undergraduate Admissions | Sarah West |
| 20 July 2020* | Decline by Default (DBD) for applicants who received final institution decision by 6 June | Access & Admissions | Undergraduate Admissions | Sarah West |
| 20 July 2020 | Deadline for the Late Summer Assessment (LSA) draft timetable review period | Academic Services | Exams | Examinations |
| 27 July 2020 | Deadline for the publication of the Late Summer Assessment (LSA) final timetable | Academic Services | Exams | Examinations |
| 27 July 2020 | Deadline for receipt of examination papers LSA | Academic Services | Exams | Examinations |
| 31 July 2020 | Main application deadline for all postgraduate taught programmes that have not had an earlier deadline or an extension | Access & Admissions | Postgraduate Admissions | Caroline Hayward |
| 01 August 2020 | Applicant Transfer (ATR) of all Unconditional Firm (UF) offer holders begins and is ongoing from this point | Access & Admissions | Postgraduate Admissions | Caroline Hayward |
| 01 - 31 August 2020* | Postgraduate Taught Experience Survey results (sector, Russell Group, department and programme level) are published | Office of the Vice-Provost (Education and Student Affairs) | Student Experience | Bettina Baumann |
| 01 August 2020 | ITE Deadline to meet all offer conditions including stat checks | Access & Admissions | Undergraduate Admissions | Sarah West |
| 03 August 2020 | Deadline for Applications for exams at alternative venue (Overseas) - LSA EXAM PERIOD | Academic Services | Exams | Examinations |
| 03 August 2020 | Deadline for Examination Adjustment Requests Late Summer Examination Period (new requests) | Academic Services | Exams | Examinations |
| 03 August - 14 September 2020 | Reconfirmation task (within Boards of Examiners container) on Portico opens until 30 September for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 06 August 2020 | Publication of SQA results | Access & Admissions | Undergraduate Admissions | Sarah West |
| 07 August 2020 | GCE A level results etc. transmitted in ABL file
Admissions Office staff work over weekend to make all possible confirmation decisions and prepare near-misses for start of week | Access & Admissions | Undergraduate Admissions | Sarah West |
| 07 August 2020* | Deadline for new Initial Teacher Education applications (ITE) apart from Post Compulsory | Access & Admissions | Undergraduate Admissions | Sarah West |
| 10 August 2020 | Non-centralised faculties (Laws and Bartlett) to provide numbers to Director of Access and Admissions by 09:00
Director to confirm the number of available near miss spaces with Faculty Tutors, following consultation with the Vice-Provost Education and Student Affairs, Operations and Finance. Near miss applicants to be ranked ready for decisions. | Access & Admissions | Undergraduate Admissions | Bella Malins |
| 11 August 2020 | Final decision to be made on whether to participate in Adjustment and which programmes to include | Access & Admissions | Undergraduate Admissions | Sarah West |
| 11 August 2020 | All Confirmation decisions to be made and transmitted to UCAS | Access & Admissions | Undergraduate Admissions | Sarah West |
| 13 August 2020 | A level results published | Access & Admissions | Undergraduate Admissions | Sarah West |
| 13 August 2020 | Adjustment/Clearing starts | Access & Admissions | Undergraduate Admissions | Sarah West |
| 13 August 2020 | Confirmation calls taken by Admissions team | Access & Admissions | Undergraduate Admissions | Sarah West |
| 21 August 2020 | Deadline for new Post Compulsory applications. | Access & Admissions | Undergraduate Admissions | Sarah West |
| 24 August 2020 | Start of Late Summer Assessment (LSA) examination period | Academic Services | Exams | Examinations |
| 28 August 2020 | Deadline for offer recommendations to be returned to Graduate Admissions | Access & Admissions | Postgraduate Admissions | Caroline Hayward |
| 31 August 2020 | BANK HOLIDAY | UCL | Other | |
| 31 August 2020 | Deadline for offer holders to meet academic conditions of offer | Access & Admissions | Undergraduate Admissions | Sarah West |
| 01 August - 30 September 2020* | Student Experience Survey results (departmental level) published | Office of the Vice-Provost (Education and Student Affairs) | Student Experience | Bettina Baumann |
| 02 - 04 September 2020 | ITE enrolment | Access & Admissions | Student Enrolment | Sarah West |
| 07 September - 30 October 2020* | Taught modules of professional doctorates and MBBS External Examiner Reports 'Closed' with Responses made available to students, Examiners and staff | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 11 September 2020 | End of Late Summer Assessment examination period | Academic Services | Exams | Examinations |
| 14 September 2020 | Reconfirmation task (within Boards of Examiners container) on Portico for Chairs and Board Administrators to reconfirm continuing External Examiners for the next academic session is closed | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 16 September 2020 | Postgraduate end of contract date (UCL Student Accommodation) | UCL Estates | Student Accommodation | residences@ucl.ac.uk |
| 18 September 2020 | Deadline for receipt of late assessment and referral marks | Academic Services | Exams | Examinations |
| 23 September 2019 | UCL Research Ethics Committee meeting
See Research Ethics website for application procedures | Office of the Vice-Provost (Research) | Ethics | ethics@ucl.ac.uk |
| 25 September 2020 | UG Late Summer Assessment Boards of Examiners meetings to take place by this date | Academic Services | Exams | Examinations |
| 02 October 2020 | Deadline for UG Late Summer Assessments and awards on Portico | Academic Services | Exams | Examinations |
| 05 October 2020 | Academic Services (External Examining team) will recofirm all outstanding External Examiners that are continuing for the next academic session | Academic Services | Academic Policy & Quality Assurance | examiners@ucl.ac.uk |
| 30 October 2020 | Deadline for postgraduate Boards of Examiners' meetings | Academic Services | Student Records | |
| 13 November 2020 | Online approval of exam board reports by Exam Board Chairs and Faculties by this date | Academic Services | Student Records | |