The process of transactional order placement with suppliers and service providers is devolved to Schools, Faculties and Departments operating within the rules and requirements of the UCL Financial Regulations and Procurement Procedures.
Ordering by means of a purchase order
The majority of goods and services are ordered using the UCL iProcurement purchasing system and a formal purchase order is issued. Under no circumstances should goods or services be supplied without an official UCL purchase order. Payment will not be made unless a valid UCL order number has been placed and clearly appears on any invoice.
Ordering by purchasing card
Purchasing cards may be used typically for low value, re-current items or from suppliers who may not be set up on the iProcurement system. In these cases a purchase order number will not be given.
The process of invoice payment at UCL is centralised, and is the responsibility of the UCL Accounts Payable section. The address for invoices is shown clearly on all UCL purchase orders, and all queries regarding invoice payment should be directed to this department. Please see the link below for more information: