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The Centre for Planetary Sciences at UCL / Birkbeck

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Code of Conduct

All meetings of the Centre for Planetary Sciences at UCL/Birkbeck are committed to providing a safe, welcoming and inclusive experience for participants.

Participants, including organisers, speakers, volunteers and attendees are expected to abide by the following code of conduct.

This code of conduct is adapted from a template from Imperial College London, based on the Lorne Conference Statement, which in turn is based on a Code of Conduct written by Andrew Pontzen and Hiranya Peiris at University College London.

Code of conduct

The organisers are committed to making this meeting productive and enjoyable for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, nationality or religion. We will not tolerate harassment of participants in any form. Please follow these guidelines:

  • Behave professionally. Harassment and sexist, racist, or exclusionary comments or jokes are not appropriate. Harassment includes sustained disruption of talks or other events, inappropriate physical contact, sexual attention or innuendo, deliberate intimidation, stalking, and photography or recording of an individual without consent. It also includes offensive comments related to gender, sexual orientation, disability, physical appearance, body size, race or religion.
  • All communication should be appropriate for a professional audience including people of many different backgrounds. Sexual language and imagery is not appropriate.
  • Be kind to others. Do not insult or put down other attendees.

Participants asked to stop any inappropriate behaviour are expected to comply immediately. Attendees violating these rules may be asked to leave the event at the sole discretion of the organisers.

Reporting

If you observe someone making you or anyone else feel unsafe or unwelcome, please tell them so, and remind them of the Code of Conduct. If you are hesitant about addressing the person yourself, report it as soon as possible to the meeting organisers - see contact information below. The organisers are committed to addressing and resolving the matter to the best of their abilities.

Please use the following contact information, and explain what happened and who was involved so that we can investigate. All reports will be kept confidential and may be done anonymously.

Joanna Fabbri (joanna.fabbri@ucl.ac.uk)

Thank you for your participation in the CPS community, and your efforts to keep our meeting welcoming, respectful, and friendly for all participants! 

Sanctions

When someone is asked to stop any behaviour that makes others uncomfortable, they are expected to comply immediately. In response to inappropriate behaviour (e.g. sexual content, rudeness, unprofessional) organisers may take any action they deem appropriate, including warning the person in question, asking them to leave the event, or removing them from a mailing list.

Specific actions may include but are not limited to:

  • asking the person to cease the inappropriate behaviour, and warning them that any further reports will result in other sanctions
  • requiring that the person avoid any interaction with, and physical proximity to, another person for the remainder of the event
  • early termination of a talk that violates the policy
  • not publishing the video or slides of a talk that violates the policy
  • not allowing a speaker who violated the policy to give (further) talks at the event
  • immediately ending any event responsibilities or privileges held
  • requiring that the person immediately leave the event and not return
  • blocking the person on social media platforms (for a defined time period)
  • banning the person from future events (for a defined time period)
  • publishing an anonymous account of the harassment
  • reporting the incident to the person’s employer