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All meetings of the Europlanet Society's UK and Ireland Hub are committed to providing a safe, welcoming and inclusive experience for participants and abide by the Europlanet Society's diversity commitment.
Participants, including organisers, speakers, volunteers and attendees are expected to abide by the following code of conduct.
Professional conduct
The Europlanet Society Ireland-UK Hub Meeting is a professional networking event and all attendees, including speakers, organisers, volunteers and sponsors, should be kind to, and respectful of, all.
The Europlanet Society Ireland-UK Hub Meeting is committed to equality of opportunity to ensure the conference experience does not discriminate against any individual on the basis of their gender, disability, ethnicity, religion or belief, sexual orientation, marital status, age, nationality or socioeconomic background, or other protected characteristic not related to scientific merit.
The Europlanet Society Ireland-UK Hub Meeting expects a diversity of views and opinions to be welcomed by open and constructive criticism of ideas rather than personal attacks on individuals.
Harassment, bullying, discrimination or intimidation will not be tolerated and anyone asked to stop unacceptable behaviour is expected to comply immediately. Harassment includes but is not limited to:
- Inappropriate or intimidating behaviour and language
- Unwelcome jokes or comments
- Unwanted touching or attention
- Offensive images
- Photography without permission
- Stalking
- Offensive comments related to gender, gender identity and expression, sexual orientation, disability, mental illness, neuro(a)typicality, physical appearance, pregnancy status, political affiliation, marital status, body size, age, ethnicity, national origin, nationality, immigration status, language, religion or lack thereof, or other identity marker
- Unwelcome comments regarding a person’s lifestyle choices and practices
- Verbal intimidation or threats of violence
Anyone that observes or is subject to any violations against these rules should follow the reporting procedures.
Recording by photo, film, or other means
It is prohibited to retain or share scientific material shown in any oral or poster presentations if they have been marked as 'private' in the programme.
The Europlanet Society Ireland-UK Hub Meeting follows the guideline for consent related to pictures of a person in a public space under the EU General Data Protection Regulations. Recording via video, photograph, or other means of participants to the meeting is, in general, allowed as long as people are not shown in incriminatory or private situations and images are not used in a misleading or derogatory way. It is recommended that permission be sought from anyone that is identifiable on a recording.
Questions
Any questions about this code of conduct should be directed to the organisers by email.
Reporting
We welcome reports of harassment through our contact form. All reports will be kept confidential and may be done anonymously.