Journals

Journals are used to move money between departmental accounts (Projects).

For example, if you have purchased an item via MyFinance which you have charged to the wrong account, a journal can be raised to recharge the correct account, or it may be that you have carried out some chargeable work for another member of the department.

The main issue to remember is that journals are done between Projects held within the department only.

Transfers between our Projects and those of another department (including LCN) must be done using an IDT. 

How to transfer funds between accounts via a Journal

To arrange for a journal, please email Claire Nalty (c.nalty@ucl.ac.uk)  explaining how much you want to transfer, which two accounts the money is moving between, and (for the purposes of the Auditors) the reasons behind the transfer.

If the money is being transferred due to the ending of a grant, please liaise with the department's Grants Officer in the first instance (physast.grants@ucl.ac.uk).  

The Grants Officer will then instruct Claire on any transactions that need to be made in respect of the ending of a project. Please do not send the request to Claire directly as this may result in duplications.