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UCL's weekly student e-newsletters are sent to all undergraduate and postgraduate students to keep you up to date with all of the important information from UCL that you need to know.
We send out two e-newsletters each week, one to undergraduate students and one to postgraduate students. They are sent out every Monday during term time and include:
- Announcements: need to know updated from UCL.
- Opportunities: things to get involved with around campus, from filmmaking and foodie activities, to volunteering and talks with world leaders.
- The #loveUCL Instagram competition: showcasing images taken by students around campus.
- What's on: events open exclusively to our students.
- Features: good news stories from the UCL community.
- UCL in the media: interesting news articles from across UCL.
- Seven questions: students sharing their stories.
We welcome story ideas from across the university. Given the volume of activity and achievement by UCL staff and students, this brief policy outlines how we select material for the weekly e-newsletter.
Criteria to be included in the e-newsletter
The weekly student e-newsletters are the main way in which we communicate must-know information to the UCL student body. By providing functional information, which is in the legitimate interests of all students, UCL is processing student data fairly and is fulfilling its contractual and pastoral commitment to students.
As the weekly e-newsletter is a functional email and not a marketing e-newsletter, we cannot include marketing content, for example, discounts and offers.
For content to be included in the e-newsletter and on the student news homepage of the UCL website it needs to:
- be clearly relevant to the majority of UCL students
- be checked and approved with a relevant member of staff (or line manager) if necessary
- be written in plain English (see guidance on UCL house style)
- ideally include images (subject to relevant copyright) which enhance the story
- include relevant contextual links.
For an event to be included in the e-newsletter, it needs to:
- have a confirmed date and time, venue, title, synopsis (guideline 250 words), speaker (if appropriate and booking contact details)
- be an event that is organised by a UCL department and takes place on the UCL campus
- be an event which is organised by UCL with UCL speakers but takes place at a non-UCL venue
- be relevant to a significant proportion of UCL students.
We will prioritise stories for the newsletter based on their relevance and benefit to all students.
Editorial process
Please send an email to studentcommunications@ucl.ac.uk with a draft submission attached and a sentence or two telling us what it is about. We prefer that you send us a draft of your story which we can then review and discuss with you.
The Communications Team will work with you collaboratively to arrive at a final version.
Content must be finalised by 12pm Wednesday if it is to be included in the e-newsletter on the following Monday.
Other channels of publicity
The weekly e-newsletters are for all UCL students. If we decide not to pursue a story for it, there are several other channels you can use to publicise it internally.
Listings for upcoming events should be submitted to the UCL events calendar via this form. Events listings are managed by the UCL Events Team.
The weekly e-newsletters will not publicise news or announcements for specialist audience groups.
If you need advice in this area please contact Internal Communications (internalcommunications@ucl.ac.uk) who may be able to recommend a suitable e-mail group or appropriate internal communications channel in a Faculty/ School/ Department.
If you would like to have a record of a specialist conference you should contact your departmental or divisional newsletter (if available) about publicising this. If a conference is of genuine relevance to a wider audience or high profile, we may choose to cover it in one of the internal communications channels listed above.
Can I subscribe?
If you are a student, you will be automatically added to the mailing list when you enroll.
If you are a staff member and would like to be added to the mailing list, please contact the Student Communications Team, studentcommunications@ucl.ac.uk and let them know if you would like to receive the undergraduate, postgraduate or both newsletters.