UCL News


My ID: please update your personal data and help UCL tackle barriers in the workplace

20 July 2017

Until midnight on 20th August 2017, UCL is conducting an exercise called 'My ID'.

We are asking you to review, validate and update your HR Record. To find out more, please watch Rex Knight and Anthony Smith here, who explain why we are doing this.

It is really important for staff to have accurate and up to date information on their HR Record. We also want to ensure that we have complete, anonymised demographic statistical information about all UCL staff. 

This will enable us better to target measures to address areas where some sections of society are under-represented due to barriers or perceived obstacles to their equal treatment.

How diverse are UCL staff?

Accurate demographic data helps us identify the structural and attitudinal barriers that certain groups face in the workplace. It assists us in taking targeted action to remove them and make UCL a fairer and more inclusive employer. 

Yet we know that our data in some areas could be better. 47% of staff have currently not declared their sexual orientation; 14.5% have not told us if they have mental health, hidden or physical conditions; and 11% have not identified their ethnicity.

This partial data impacts upon our ability to gain a true picture of our staff make up and means we can't always prioritise positive action where it may be most needed.

How can you help?

Please follow the secure link to check and if necessary update your personal details using the web form provided.

This is an opportunity to review and update your HR Record including the equality monitoring data. All staff are asked to respond regardless of their identity. We really appreciate your support and understand that this may not necessarily be an easy or comfortable thing to do.

Please follow the instructions at the logon screen to access your record and complete this important exercise.

Data Protection

This data is collected for statistical purposes only and will not be used in a way that can identify you as an individual. The data will be stored and processed in line with the requirements of the Data Protection Act.


The web form will be available from Thursday 20 July to midnight on 20 August.

It should only take between five and ten minutes to complete this exercise but if you can't do it now, please put a note in your diary to complete the form.

Further assistance and information

If you require further assistance or guidance with understanding more about this exercise, accessing the system or completing the web form please email your query to myid@ucl.ac.uk and we will be happy to respond to you. Please do not use this email address to send us any personal demographic data.

Thank you for your assistance.

Rex Knight, Vice-Provost (Operations) and Professor Anthony Smith, Vice-Provost (Education & Student Affairs)