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UCL Christmas and New Year mail arrangements

2 December 2015

We would like to draw your attention to the last posting dates for Christmas mail.

Quad in snow

The latest dates that mail can be accepted into the Post Room for intended delivery to addressees prior to Christmas are:

International mail

Friday 4 December - Africa and Middle East

Monday 7 December - Asia, Cyprus, Far East, Japan, Eastern Europe

Tuesday 8 December - Caribbean, Central and South America.

Thursday 10 December - Australia and New Zealand.

Friday 11 December - HM Forces Mail to Static BFPO's.

Monday 14 December - Poland, Czech Republic, Germany and Italy.

Tuesday 15 December - Canada, Finland, Sweden and USA.

Wednesday 16 December - Austria, Iceland, Ireland, Portugal and Spain.

HM FORCES - BFPO parcels can be posted free of charge via the UCL Mail Service

Friday 27 November - British Forces Post Office (Operational)

Friday 11 December - HM Forces Mail to Non-Operational or Static BFPO's.

UK mail

Friday 18 December: Second class

Monday 21 December: First class and special deliveries

Tuesday 22 December: Special delivery guaranteed.

We would appreciate your co-operation in observing the deadlines set by Royal Mail and assist us by posting early for Christmas.

Closure dates

The UCL Mail Service will close at 3pm on Wednesday 23 December and re-open at 7am on Monday 4 January. There will be no access to the UCL Post Room between these dates. The last collection of departmental post will take place between 12pm and 1:30pm on Wednesday 23 December to ensure dispatch on the last working day.

Bulk mailings

The UCL Mail Service will accept bulk mailings up to and including Friday 18th December. After this date no bulk mailings will be accepted without prior consultation with the Mail Services Manager (Steve Shine ext. 41911, s.shine@ucl.ac.uk).

In common with previous years the Post Room expect a very substantial amount of additional mail in the pre-Christmas period as Departments clear their desks for the seasonal break, creating an increase in demand on the postal service.

Personal items

Let me please remind all staff that UCL's mail service is not to be used for personal mail and parcels. The Post Room will not frank or dispatch personal items and any suspected abuse of the service will be investigated.

UCL Postroom Christmas card

The UCL Postroom produce a Christmas card every year to raise money for a charity close to our hearts. This year we are supporting 'sands', who offer support for those affected by stillbirth and neonatal death and would like to give you the opportunity to do the same via our 'just giving' page www.justgiving.com/uclxmascard Or if you prefer, drop a coin in the jar in the Post Room - all of which will be received with thanks.

May we take this opportunity to wish you a very Happy Christmas and New Year.

Steve Shine, Mail Services Manager, UCL Estates