Staff Information

Teaching documents


[Teaching and Learning Strategy Document]

Undergraduate and Taught Postgraduate

Lectures: [Module Organisor Job Description] [Module Lecturer Job Description] [Student Register] [Lecture Feedback Form] [Lecture Observation Form]

Coursework: [Coursework Tracking Sheet] [Coursework Mark Record Sheet] [Penalties for late submission or overlength coursework]

Exams: [Exam Mark Spreadsheets for Portico]

Projects: [Instructions] [Risk assessment] [Risk assessment guidance] [Assessment - 1st supervisor] [Assessment - 2nd supervisor]

Tutorials: [Undergraduate Year Tutor Job Description] [Undergraduate Academic Tutor Job Description] [Undergraduate Tutorial Record Form]

PhD [Selection and Monitoring] [MPhil transfer form] [Transfer feedback form] [Examiners forms]

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See a  full staff listing or search the UCL staff directory.

Induction, Probation, Appraisal and Training


It is a requirement that all new UCL  employees commence their employment with a structured induction, which includes a local Safety Induction. Staff inductions in the Department are carried out by the Departmental Staffing Officer – Tracy Pearmain, which will follow with a local Safety Induction carried out by the Departmental Administrator Vikki Crowe. You will be contacted by the Departmental Staffing Officer and Departmental Administrator to arrange a date and time for your inductions within your first week. More information about UCL Staff Inductions can be found here UCL Staff Induction


All new UCL employees will undergo a probationary period and the length of an employee’s probationary period is defined by their job role/grade as follows:

Job Role/Grade Probationary Period (months)
Professional Services Staff, Grades 1-6 6
Marie Curie Trainee 6
Professional Services Staff, Grades 7-10 9
Research Staff 9
Academic and Teaching Fellow Staff with substantial teaching experience (including Clinical); Proleptic Fellows, Lecturer, Senior Lecturer, Reader, Professor 12
Teaching Fellows without substantial experience 24
Proleptic Fellows and Lecturers without substantial experience 36

As a requirement for successful completion of their probationary period, all new employees of UCL are required to complete a number of mandatory e-learning training programmes as detailed below:

Equality and Diversity ‘Diversity in the workplace’– to be completed within 6 weeks of start date

UCL Safety Induction – to be completed within 3 months of starting at UCL (Local safety induction must be complete first)

Information Security (including data protection and freedom of information) – to be completed within 3 months of starting at UCL

Green Awareness  - to be completed ideally within 3 months of starting.

All e-learning modules are done via Moodle

Provost Welcome to new staff is not mandatory but very highly encouraged to attend and can be booked via UCL’s Organisational and Development website

Probationary Lecturers and Research Fellows who have little or no experience of teaching in higher education prior to joining UCL but who teach as part of their role, are expected to participate in UCL Arena Two or complete the 60-credit Professional Certificate in Teaching and Learning in Higher and Professional Education (PCTLHPE) taught by the Institute of Education.

More information on UCL’s Induction and Probation Policy can be found here [Induction and Probation Policy]

The completed probation forms, must be submitted to the Department Staffing Officer, who will then forward these to the UCL- HR Employment Contract Administration Team.


UCL requires that all members of staff undergo appraisal at least once every two years. This policy is founded on the belief that all members of staff have a right to a clear understanding of their department's expectations of them, and to have an opportunity for detailed discussion of their contribution to the department and UCL. The appraisal is normally conducted by the staff member’s line manager (e.g. head of research group) and is designed to facilitate effective two-way communication. It also enables any training and development needs to be identified. The first appraisal should be conducted within six months of the end of the probationary period, with the aim of setting objectives. Guidance on the appraisal scheme and advice on setting objectives are available.

The appraisal form (for non-professorial staff) should be completed and given to the Head of Department – Jem Hebden, to be signed off and logged onto MyView. UCL Professors are appraised by the Head of Department using the online PAR system.

The appraisal form is available here:


UCL's Organisational and Staff Development (OD) unit offers a wide-ranging programme of training courses, giving opportunities for all staff to update and enhance their knowledge and skills to fulfill current and future demands at work.

Any new employee who will be involved in the recruitment and selection of staff at UCL, including participation on interview panels, must first attend the

Recruitment  & Selection HR Policy Briefing Recruitment & Selection HR Policy Briefing

It is recommended that all UCL staff should complete three learning events per year.

Fixed Term Contracts & End of Contract

It is UCL policy that staff on fixed-term contracts attend an “End of Contract” meeting with their line manager no later than three-and-a-half months before the end of their appointment. This meeting provides an opportunity to explore redeployment options

Health and Safety Information

The department's Health & Safety Officer is Joe Evans. Note that all staff and students engaged in research activity must complete a Project Risk Assessment form for every project in which he or she is involved.

[Project Risk Assessment form]

[Guidance on completing a Project Risk Assessment form]

The department's Health & Safety Policy is available in the Staff Handbook. A comprehensive set of additional Health & Safety information and other risk assessment forms are available on the department intranet.


MyView is a self-service system for staff to view their on-line payslips, book annual leave and update personal contact details, including emergency contact and next of kin details. In the event that you are locked out of MyView and unable to gain access to the system, please contact the ISD Service desk on or dial 25000, external number 020 7679 5000.

Link to MyView is here:

Research Ethics at UCL

All research involving human participants and the collection and/or study of data derived from living human participants undertaken by UCL staff and students requires prior ethical approval by the UCL Research Ethics Committee (REC) to ensure that the research conforms with general ethical principles and standards. More information is available in an ethics leaflet or by visiting the UCL Ethics website where you can also finding instructions on how to apply.

Working with the new website


This website uses the Silva Content Management System. It is intended to make the website easier to maintain, enforce a consistent appearance across the site, and allow users to create and update information without worrying about the formatting.

Silva allows users to modify pages (a bit like Wikipedia). At the bottom right corner of each page, you'll see a little cross. If you click on it, users with appropriate permissions can edit the page. At the moment, you can save changes to a page but when you publish the changes to the internet, they need to be authorised before they go on-line.

UCL provides quite a bit of help on editing, and there are some notes below. If you need more help, ask Adam.

Modifying pages

The links below open instructions on how to modify or create specific pages.