Information for presenters 2023

Poster sizes, printing and instructions for the day

The poster size for the moderated poster sessions should be A1 (594 x 841 mm) in landscape or portrait
(Note that the posterboards are landscape and 2m in width)

An A1-sized poster can be created from the A0 template available online. If you have a A0 Portrait poster you can do the following

Download the template from UCL Imagestore
Open the file in PowerPoint
Go to File > Page Setup
In the pop up box change the size for a portrait poster to
Width 59.4cm
Height 84.1cm
Click OK
It asks: You are converting to a smaller slide size. Do you want to scale content down?
Click Scale

Printing Services at UCL

UCL offer a poster printing service. Details can be found in the link below

https://www.ucl.ac.uk/isd/services/educational-media/ucl-print-and-poster-service

Moderated poster sessions

Poster presenters will be issued with their poster number and location 2 weeks before the retreat.
Presenters will also be issued with the time of their moderated poster session. This will either take place within the first coffee break or during the lunch break. Presenters must stay by their posters during their presentation session and wait for their judges.

Posters will be assessed for:

Visual Presentation and Style
Quality of Scientific Content
Scientific and/or Clinical importance
Oral Presentation and response to questions

Poster presentations should be timed for 7 minutes (5 minutes presentation and 2 minutes questions)

On the Day

Presenters should ensure that they attach their posters to their posterboards first thing in the morning on 11th May during the registration. Vecro will be provided to attach the posters.

Poster rooms

We have 3 rooms at the Marriott Hotel for posters :

Trinidad Room on the ground floor next to the conference room
Barbados Room on the ground floor next to the conference room
Gallery (downstairs from the conference room)