Personal Academic Tutors - how to book
Personal Academic Tutor clinics are regularly held throughout the year so you can book in and discuss any concerns or issues that you're having.
Clinics and Appointments
Personal Academic Tutor clinics are regularly held throughout the year so you can book in and discuss any concerns or issues that you’re having. Please use the navigation below to make sure you book with your tutor! And read more on the Personal Academic Tutoring page about the way the scheme works.
To make an appointment, please read about who to book with, and why, then:
- Follow your personal academic tutor’s link from the list below and check their availability
- Select a time that suits you and click ‘confirm’
- Fill in your details, select the appointment type and give a brief reason for the appointment so that your tutor can be prepared ahead of the meeting
- Hit ‘schedule event’, and you’re done!
A calendar invite will be sent to you, and a Teams link if you want to meet online. Appointments will last for 20 minutes. If you cannot make your appointment you must let your personal academic tutor know in advance so that the time isn’t wasted and can be offered to another student.
Year 1 and 2:
Every student is assigned a Personal Academic Tutor who will take them through Year 1 and 2. They can provide academic support, pastoral advice, or refer you to further sources of support. Your tutor would like you to catch up with them once a term at least, even if all is well, and they can provide more frequent and ongoing support if you need it.
You will have been assigned a Personal Academic Tutor at the start of the academic year - please be sure to book with your own tutor. If you’re not sure who your personal academic tutor is, you can check in ASR.
| Personal Academic Tutor | Year | Availability | Calendly links can be found on Moodle |
|---|---|---|---|
| Dr Carolyn Paul | 1 | Monday afternoon | Moodle |
| Dr Galina Vernon | 1 | Tuesday morning | Moodle |
| Dr Stefan Browne | 1 | Friday afternoon | Moodle |
| TBC | 1 | ||
| TBC | 1 | ||
| TBC | 1 | ||
| Dr Abhishek Bhattacharya | 2 | Monday afternoon | Moodle |
| Dr Sarah Cosser | 2 | Monday afternoon | Moodle |
| Dr Yulanie Desai | 2 | Thursday afternoon | Moodle |
| Dr Jayne Kavanagh | 2 | Monday afternoon | Moodle |
| Dr Sheila Manning | 2 | Wednesday morning | Moodle |
| Dr Alison Sturrock | 2 | Monday morning | Moodle |
Year 4 and 5:
Each student will have a Personal Academic Tutor to look after them throughout Years 4-6. For Year 4 students from 24/25, this will be one of our designated Personal Academic Tutors, with dedicated clinic time for seeing students. Please be sure to book with your own tutor below. Students in older years may have a personal academic tutor who is a consultant on your Y4 site, or a GP.
If you’ve got more serious concerns or issues, can’t get through to your own Personal Academic Tutor, or have something site-specific that you’re worried about, please contact medsch.personaltutors@ucl.ac.uk so we can help.
| Name | Site | Position | Availability | Calendly links can be found on Moodle |
|---|---|---|---|---|
| TBC | UCLH | Y4 UCLH PT | ||
| Dr Judith Meek | UCLH | Y4 UCLH PT | Thursday afternoon | Moodle |
| Dr Doug Pendse | UCLH | Y5 UCLH PT | Tuesday afternoon | Moodle |
| Dr Frances Wedgwood | UCLH | Y5 GP PT | Thursday morning | Moodle |
| Dr Tristan Barber | Royal Free | Y4 RF PT | Flexible | Book an appt by email t.barber@nhs.net |
| Dr Saurabh Jain | Royal Free | Y4 RF PT | Flexible | Book an appt by email saurabh.jain@nhs.net |
| Dr Carolyn Porter | Royal Free | Y5 GP Tutor | Thursday morning | Moodle |
| Dr Irene Athanasiou | Whittington | Y4 Whit PT | TBC | |
| Dr Irene Gafson | Whittington | Y4 Whit PT | Wednesday morning | Moodle |
| Dr Komal Badiani | Whittington | Y5 GP PT | Tuesday morning | Moodle |
| Dr Kieran O’Gorman | Whittington | Y5 Whit PT | Tuesday afternoon | Moodle |
| Dr Rebecca Marcus | North Mid | Y4 NM PT | TBC | |
| Dr Amy Macbrayne | North Mid | Y5 NM PT | Moodle | |
| Dr Tamar Ish-Horowicz | Barnet | Y4+5 PT | Tuesday afternoon | Moodle |
Emergencies:
If you are in an emergency:
- If you’re experiencing a health crisis, call 999, and/or go to A&E.
- Contact the crisis support that you need - this page lists several helpful options.
- Get in touch with the Medical School when you’re able, so we can get the right support in place for you as quickly as possible.
Cancellation Policy:
Please give at least 48 hours’ notice if you wish to cancel or amend an appointment so that the slot can be made available to another student in good time. Failure to do so could result in your personal academic tutor rebooking you, or referring you to the Personal Academic Tutoring team. Repeated absences, or not responding to your personal academic tutor at all, will lead to a CoAE.
Notes:
Notes from all appointments are made available to you in our Academic Student Record (ASR) as a reminder of the agreed plan of action or contact details. This note is retained in ASR but Personal Academic Tutoring notes will remain confidential and will not be shared outside you and your personal academic tutor without your consent, unless it relates to Fitness to Practise issues.
