UCL Medical School


E-Learning Guidance



Course enrolment

For courses that involve all MBBS students in any given year of the curriculum, the usual enrolment mechanism will be that they are automatically enrolled centrally at the beginning of the year. Kate Howe, k.howe@ucl.ac.uk, is the first port of contact for information about enrolment.

As the students will be enrolled on the course from the start of the academic year please remember to hide any topics that are not yet ready for the students to view or have yet to be updated for each new academic year

Course names

In order that students and teachers can access and review the appropriate courses for their year, it is important that they are consistently and accurately named, and also hopefully listed in a logical order in the course listing. To this end all MBBS courses should use a standard course naming convention as follows:

MBBS (Year) (Mod Module number) (Course Title) (Calendar Year)

So in order;

a) All courses are prefixed MBBS

b) Year, is 1 to 5 in number format. If a course runs for more than 1 year, then it is included as e.g. “Year 1 and 2”

c) If as in some year 1 and 2 courses, there is a module number, which enables the courses to be placed in a logical order, this should be included next

d) The course title section will be a short indication of the topic of the course

e) Finally, if you have an old course which relates to a previous academic year (now deprecated, as the standard will be to update courses rather than to create new copies) this year is included at the end to put the old and present course in correct order in the listing

So the following are examples of how courses should be named

MBBS Year 1 Mod 3 Circulation and Breathing

MBBS Year 5 Module A: Child and Family Health

Course Content

All MBBS Moodle courses should adopt the UCL E-Learning Baseline. In summary this lists certain minimum content requirements that all courses should fulfil, namely:

  • Handbooks, timetables, study guides and administrative information
  • Lecture notes, handouts and worksheets
  • Contact details for module teachers


To ensure that students have a continuous experience throughout the MBBS course, they should have free access to all MBBS Moodle courses throughout the curriculum, for revision and other educational reasons. However, for all years’ courses other than their current one, this will be available by guest access, using a standard enrolment key (mbbs). This means that all students will be able to look at past and future courses in a read-only view, without being enrolled. This access will also be open to UCL staff by the same mechanism.

All courses should therefore be set to have guest access with ‘mbbs’ as the enrolment key. This can be set in the settings menu.

Should you wish to offer guest access to any outside teachers or staff, you can continue to do this by providing them with the enrolment key for your course.


Web hosting of study guides

Provision of web-based E-learning materials should reflect a proper balance between restricted and open content.

Module study guides and essential forms should be available online from within the Medical School website because of the ability for search engines to catalogue this material, making it easy to find specific content for staff and students alike. While duplication of materials should be avoided as far as possible, it may be necessary for some duplication to take place. However this can be minimised, by using links from within Moodle to those materials hosted on the web, instead of hosting them directly within Moodle.

Web access will also allow access to some teaching materials by off-site tutors which is becoming of increasing importance.

It is also essential to provide core administrative materials, forms, and documents in a clear central location, and this requirement is most logically met by web hosting.

Recording of lectures (Lecturecast)

Lecturecast facilities are available at the key MBBS major lecture theatres, on all campuses, to enable MBBS teaching to be recorded on digital video (Cruciform LT1 and LT2, Royal Free LT1 and LT2, and Whittington Undergraduate LT). It is the stated expectation that all MBBS lecture material will normally be recorded, but that individual lecturers may decline, on a personal exception basis, or where the lecture content is not suitable for access to others within UCL (see previous access policy) or for legal or copyright reasons.

Technical enquiries about recording lectures and their upload to moodle should go to Digital Education in the first instance – lecturecast@ucl.ac.uk. Enquiries about recording policy or requests for lectures to be excluded from recording should be directed to the Divisional Tutor and Lead for E-learning, Dr Will Coppola - w.coppola@ucl.ac.uk

Further information on the use of Lecturecast within the MBBS programme.

Personal Response Systems (PRS) / Electronic Voting Systems (EVS)

Support is available for the use and appropriate development of PRS/EVS systems using the existing and developing expertise within Digital Education. Contact digi-ed@ucl.ac.uk for details on their use, and guidance on the necessary software that is available for them within PowerPoint presentations.

Voting handsets have been installed in Cruciform LT1 allowing interactive lecture sessions. All staff are encouraged to use this in their teaching presentations where appropriate.