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2017-2018 Term Dates

Academic year 14/15

First Term

Monday 25th September 2017-Friday 15th December 2017

Second Term

Monday 08 January 2018- Friday 23rd March 2018

Third Term

Monday 23 April 2018 - Friday 08 June 2018

Lab Weeks

  • Week commencing Monday 6th November 2017
  • Week commencing Monday 12th February 2018

Bank Holidays

Monday 28th August 2017,

Monday 7th & Monday 28th May 2018

UCL Closure

  • Saturday 23rd December 2017 - Monday 1st January 2018
  • Thursday 29th March 2018 - Wednesday 4th April 2018

Teaching and Learning

Lectures, Tutorials and Coursework

The timetable for all undergraduate modules is available at: www.ucl.ac.uk/timetable. Students should ensure that they are aware of where their lectures are taking place by regularly checking the online timetable and checking the UCL campus map. Tutors may also notify of lecture room changes via Moodle or email.

- UCL Bloomsbury Campus Map

The online timetable also contains practical lab classes for undergraduate modules. These most often take place in Lab Weeks (Weeks 11 and 25) but not always. Students should check their timetables carefully each week as lab classes are compulsory and attendance is monitored. You can read more information about lab classes at the link below:

- Lab classes

You should be aware of the modules you are taking since these are given on Portico and can also be viewed on the Programmes and Modules page.

Most of the modules in this Department consist of lectures and tutorials as well as laboratory practicals. 

Some modules are assessed by a mixture of coursework/laboratory practicals and examinations and some are examination only so it is very important you familiarise yourself with the assessment criteria.

As well as lectures and laboratory classes, some of the teaching you will encounter in your degree will make use of Problem-based learning (PBL). This is known as an active learning style, in that it engages students in direct, hands-on activities, based around finding solutions to set problems as the core part of the learning process. Engineering is a mix of knowledge and the application of that knowledge to real, complex problems. Hence, the curriculum features both elements designed to help you acquire the knowledge you need, as well as opportunities to put this into practice and the additional skills needed to make this effective.

Students will receive feedback from the Course Tutors within four weeks after submission of coursework. The Teaching & Learning Administrative Team monitor the ‘Return of Feedback to Students’ process. A calendar showing coursework and feedback deadlines has been created, please access that here, under 'deadlines'.

The monitoring of the deadlines will be carried out once a week by the Teaching & Learning Administrative Assistant, ie. checking that the previous deadlines have been met, reminding staff of upcoming deadlines, and advising the Head of Department of non-compliance.

Further information about assessment and feedback can be found in the Assessments section of this handbook.


This policy was developed following discussions with the Improving the Student Learning Experience Group (ISLE) and the Departmental Teaching Committee (DTC). The data from the National Student Survey (NSS), Staff Student Consultative Committee (SSCC) and ISLE student focus groups informed these discussions.
The overarching aim of the policy is to provide you with appropriate and timely feedback in a way that promotes learning and facilitates your development.

1. Purpose and scope
1.1. The purpose of the policy is to ensure that there is a consistent approach to providing students with feedback across the Department.
1.2 This policy applies to all undergraduate and postgraduate taught programmes within the Department.
1.3 This policy is in-line with UCL’s policy on providing feedback to students,

2. Key principles
2.1 Feedback is an essential and integral part of your ongoing learning process. It should be used to inform future learning and to motivate you to continue your learning. Feedback will therefore be:

  • Provided ahead of subsequent relevant assessments for a module.
  • Closely linked to the module’s learning outcomes and assessment criteria.
  • Delivered in such a way that will help you identify what you did well, areas for improvement and encourage you to reflect on your performance.

3. Information about your assessments
3.1 You will be informed of the module’s assessment and feedback schedule at the beginning of the module / when the lab timetable is confirmed. This information will be provided via Moodle and in a form similar to the below.

Assessment Information Table

Coursework assessment Date to be set Submission deadline Academic responsible Date feedback on assessment to be returned
  This will be lab-group specific Department default is 2 weeks after coursework is set

3.2 Prior to commencing an assessment, you will be made aware of what learning outcomes the assessment is addressing, the assessment criteria and the marking scheme. 

4. Content of feedback
4.1 You will receive a feedback sheet for each assessment you submit. The criteria on the feedback sheet will be tailored so that it is relevant to the assessment. You will not receive the same feedback form for every module.
4.2 Some lecturers may also annotate scripts but only in addition to completing a feedback form.
4.3 Feedback will be detailed enough to inform your future learning and development.
4.4 The feedback will, where possible, highlight the positive aspects of your work as well as areas for development.
4.5 Wherever possible, in addition to individual feedback, generic feedback will be provided to all students on the module. This will be a summary of the key strengths and weakness apparent from marking all the students’ work and suggested areas for improvement. This will be provided in class or via a written document.

5. Timing of feedback

5.1 Wherever possible, the scheduling of a module’s assessment will ensure that feedback can be provided ahead of further assessments being set.
5.2 Feedback for modules with small cohorts will be returned within two weeks of submission. Feedback for larger cohorts (20+) will be returned within four weeks of submission.
5.3 The deadline for the return of feedback may be adjusted by the lecturer in consultation with the Department’s Coursework Officer. If seven working days
(Working days include days outside of the teaching term). after the deadline students have not received a revised date from their lecturer they may inform the Departmental Office who will investigate the delay.
5.4 If you submit your coursework late this may result in delay in you receiving your feedback.
5.5 For modules that are assessed and examined solely by coursework, feedback will not be returned in accordance with these deadlines (e.g. MECHGM05 / MECHM003 Advanced Computer Applications). In such cases you will not receive feedback on your coursework earlier than the end-of-year examination board.

6. Submission of coursework

6.1 All coursework must be submitted via Moodle which acts as a record of the date/time of submission. If you are required to also submit a hard copy of the coursework it is the Moodle submission deadline that will be used as the definitive record hence both submissions must be identical.

6.2 Where paper copies have been requested in addition to the standard Moodle submission a deadline will be set by the relevant staff member and communicated to you. Paper coursework is submitted into labelled boxes in Roberts room 4.10, you should take care to place your coursework into the correct labelled box. Once the deadline has passed the box will be closed and no further submissions accepted. Requests to submit late must then be discussed with the course coordinator.

Paper copies are not date stamped or logged and the Moodle submission remains definitive.

6.3 With the exception of the projects (where a separate cover sheet is required), regardless of whether you are submitting an electronic or hard copy you will be required to copy & paste the text below (complete with the details required) onto the first page of your document (or print it off as a separate page).

LAB GROUP (if applicable):
DATE OF LAB SESSION (if applicable):
LAB GROUP (if applicable):
DATE OF LAB SESSION (if applicable):
LECTURER’S NAME (who set coursework):
DECLARATION BY STUDENT By submitting this coursework with this information, I am confirming that the coursework is entirely my own work and that I have clearly referenced any quotations, ideas, judgements, data, figures, software or diagrams that are not my own.
I have read the UCL guidance and advice on plagiarism available from http://www.ucl.ac.uk/current-students/guidelines/plagiarism and I understand that any false claim in respect of this work will result in disciplinary action in accordance with the University of London's General Regulations for Internal Students.

7. Your responsibilities in the feedback process
7.1 If you have any questions about the feedback you receive you should make use of lecturers’ office hours to seek further guidance. There is a core assumption that university students should take responsibility for their own learning and this applies to feedback. However, learning works best as a two-way process and lecturers are there to be of assistance. Asking for clarification may seem daunting but if you actively request information it is more likely that feedback will enhance your learning.
7.2 If you have any concerns relating to your feedback, please see the staff member responsible for that item of coursework. If you are not satisfied with the response you receive you should then contact your Personal Tutor, the Coursework Officer, the Undergraduate Tutor or your Programme Director for further advice. If necessary, they will escalate your concerns to the Chair of the Departmental Teaching Committee who is responsible for quality assuring the Department’s assessment and feedback process.

Moodle is UCL's virtual learning environment. Many of the courses you undertake will have a presence on Moodle. The content varies and depends on what those who teach the course wish to make available in this way.

The Teaching and Learning Administrative Assistant is the first point of contact for all Moodle enquiries. Among other duties relating to Moodle they will explain to students how to log in to Moodle, access their modules and will direct you to more advanced support when required.

The Moodle site is where you will find information about the courses you are taking. You will have either been enrolled on your course via Portico or you will be given an enrolment key by the Course Tutor.

Automatic enrolments will begin in the first week of Term 1. All Portico module choices will be finalised in week six of Term 1. After week 6 automatic Portico imports will be turned off and students who should not be enrolled on specific Moodle courses can be removed. (You will also be able to unenrol from courses that are not relevant to you, although you will be re-enrolled automatically overnight until week 6).

Page last modified on 27 aug 13 09:11