Fellowship Application Guidelines

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. They will send you a costing form to you by email, which you will need to complete and return by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget.
3. Start your application on Royal Society's FlexiGrant portal.  Please give access to physast.grants@ucl.ac.uk (Erwin Kooistra) in the Research Support role and invite the HoD (Prof David Waters) using the email address physast.hod@ucl.ac.uk, as the HoD will need to complete an Institutional Support section of the application. You will also need to invite your chosen referees.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline.
5. Make sure that your chosen referees have supplied their Letters of Support in plenty of time before the deadline - you wil not be able to submit your application until your referees have completed their section of the application.
6. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on FlexiGrant with all the required references and documents attached by the Application Submission deadline - please note that this will be a few days before the actual Funder deadline, as there will be a final check carried out by the UCL Pre-Award team. We have indicated in the timetable above by which date your application should be complete and ready to submit. Please make sure you are available to be contacted in the days after you have submitted your application, as you may be asked to make amendments.
7. Once all checks have been completed, the UCL Pre Award team will submit your application to the funder before the Funder deadline

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. They will send you a costing form to you by email, which you will need to complete and return by the Costing Form deadline.   The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget.
3. Start your application on Royal Society's FlexiGrant portal.  Please give access to physast.grants@ucl.ac.uk (Erwin Kooistra) in the Research Support role and invite the HoD (Prof David Waters) using the email address physast.hod@ucl.ac.uk, as the HoD will need to complete an Institutional Support section of the application. You will also need to invite your chosen referees.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline.
5. Make sure that your chosen referees have supplied their Letters of Support in plenty of time before the deadline - you wil not be able to submit your application until your referees have completed their section of the application.
6. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on FlexiGrant with all the required references and documents attached by the Application Submission deadline - please note that this will be a few days before the actual Funder deadline, as there will be a final check carried out by the UCL Pre-Award team. We have indicated in the timetable above by which date your application should be complete and ready to submit.  Please make sure you are available to be contacted in the days after you have submitted your application, as you may be asked to make amendments.
7. Once all checks have been completed, the UCL Pre Award team will submit your application to the funder before the Funder deadline

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. They will send you a costing form to you by email, which you will need to complete and return by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget.
3. Start your application on Royal Society's FlexiGrant portal.  Please give access to physast.grants@ucl.ac.uk (Erwin Kooistra) in the Research Support role and invite the HoD (Prof David Waters) using the email address physast.hod@ucl.ac.uk, as the HoD will need to complete an Institutional Support section of the application. You will also need to invite your chosen referees.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline.
5. Make sure that your chosen referees have supplied their Letters of Support in plenty of time before the deadline - you wil not be able to submit your application until your referees have completed their section of the application.
6. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on FlexiGrant with all the required references and documents attached by the Application Submission deadline - please note that this will be a few days before the actual Funder deadline, as there will be a final check carried out by the UCL Pre-Award team. We have indicated in the timetable above by which date your application should be complete and ready to submit. Please make sure you are available to be contacted in the days after you have submitted your application, as you may be asked to make amendments.
7. Once all checks have been completed, the UCL Pre Award team will submit your application to the funder before the Funder deadline

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. They will send you a costing form to you by email, which you will need to complete and return by the Costing Form deadline.   The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget.
3. Start your application on UKRI's Funding Service portal (TFS). Please add Erwin Kooistra, physast.grants@ucl.ac.uk as an Additional  Collaborator to your application (which allows View access only, unfortunately TFS does not have Co-Editing functionality). The Grants Team will send you a spreadsheet to help you enter your costs into the application.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline.
5. You will need to liaise with your academic sponsor to help with drafting the text for the 'Host Organisation Support' section of your application. Please do this in plenty of time before the deadline.
6. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on TFS with all the required documents attached by the Application Submission deadline - please note that this will be a few days before the actual Funder deadline, as there will be a final check carried out by the UCL Pre-Award team. We have indicated in the timetable above by which date your application should be complete and ready to submit. Please make sure you are available to be contacted in the days after you have submitted your application, as you may be asked to make amendments.
7. Once all checks have been completed, the UCL Pre Award team will submit your application to the funder before the Funder deadline

UKRI implement an organisational cap for this fellowship, so an internal selection process will apply.The UCL internal process will be managed by UCL Research, Innovation and Global Engagement (RIGE), and all candidates must submit an EOI for consideration to UCL RIGE.  If you are selected to proceed with a full application, the Grants Team will then guide you through the costing process.

Round 12 information - To be confirmed

Below is the information for Round 11

UCL expect to be allowed to submit 10 applications for Round 11. All interested candidates to submit an EOI to UCL RIGE by 12 noon on 14 January 2026 - full submission details available upon request from PhysAst.Grants@ucl.ac.uk. 

Please contact the Head of Department if you are interested in submitting an Expression of Interest.

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. They will send you a costing form to you by email, which you will need to complete and return by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget.
3. Start your application on the EC Funding portal.  UCL's PIC number is 999975620. Please add Erwin Kooistra (e.kooistra@ucl.ac.uk), Yolanda Pena Oliver (y.oliver@ucl.ac.uk) and Giles Machell (g.machell@ucl.ac.uk) as Coordinator Contacts, so the Grants Team and the Research Office can view your application.
4. Once you have provided a draft copy of your application with the justification of resources, the Grants Team will submit your application on Worktribe for internal approvals by the WT Submission deadline.
5. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on EC Funding Portal with all the required documents attached by the Application Submission deadline.

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. They will send you a costing form to you by email, which you will need to complete and return by the Costing Form deadline.   The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget.
3. Start your application on the Commission's FlexiGrant portal.  Please invite the HoD using the email address physast.hod@ucl.ac.uk, as the HoD will need to complete an Institutional Support section of the application.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline.
5. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on FlexiGrant with all the required references and documents attached by the Application Submission deadline.

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. They will send you a costing form to you by email, which you will need to complete and return by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget.
3. Start your application on RAS's Application portal.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline.
5. The Grants Team will let you know when your costing has been approved, and will provide you with the required support statement that needs to be attached with your application. You should then submit the completed application with all the required references and documents attached by the Application Submission deadline.

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. They will send you a costing form to you by email, which you will need to complete and return by the Costing Form deadline.   The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget.
3. Start your application on RAS's Application portal.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline.
5. The Grants Team will let you know when your costing has been approved, and will provide you with the required support statement that needs to be attached with your application. You should then submit the completed application with all the required references and documents attached by the Application Submission deadline.