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Membership Services

UCL students and staff are eligible to use and borrow books from the various UCL libraries, using your UCL ID card. Qualifying external users must complete an online registration form before visiting.

Service update

At the current time access to the Library will be prioritised for current UCL staff and students, NHS staff from our Partner Trusts and UCL Alumni.

Access to our Click and Collect Service will also be available to specific categories of new and existing external members who would normally be entitled to a borrowing card. However, current and prospective applicants via the SCONUL Access Scheme will be unable to use the Library as this scheme has been suspended until further notice.

In addition, we are unable to provide access to the Library for any patrons who would normally only qualify for reference access. The only exception is for NHS staff who have only 3 months until the end of contract, or less.

Until further notice, this means we will be unable to admit University of London undergraduate or taught postgraduate students via the University of London reciprocal agreement.

Restrictions on study space bookings and access to UCL electronic resources

Please note, study spaces within the Library need to be pre-booked and are currently only available to UCL students and staff. Bookable study spaces for NHS members from affiliated Trusts are also available at certain medical libraries. Please visit the bookable study spaces help page.

In addition, offsite access to UCL electronic resources is only available to current UCL students and staff. Other Library members will be unable to access these resources at the present time.

However, the Alumni Relations team does provide free access to JSTOR, Project Muse and SAGE. This is available for UCL Alumni only. Please visit the Alumni e-journal access webpage for further details.

Qualifying criteria

Important
Please can all prospective applicants check the information below to confirm that they meet the qualifying criteria before completing the online registration request

Non-UCL (external) users 

We allow qualifying external users to visit our libraries but, due to current coronavirus restrictions in place across the UCL campus, all applicants must complete an online registration form and have received an email confirming their Library membership before arriving at the Library to collect a library card.

Please note, we no longer process walk-in new applications or renewals at our membership desks.

Specific information for external users

NHS employees

NHS logo

Members of staff working at affiliated NHS Trusts with whom we hold a Service Level Agreement are entitled to join as a library member and take advantage of our extensive range of resources and facilities. 

Full details on how NHS employees can use the library

UCL Alumni

2021 graduates

All 2021 UCL graduates are eligible to apply for 12 months’ free borrowing membership provided that they register by 31 July 2022. This will allow access to the Click and Collect Service but you will be unable to book study spaces or access UCL electronic resources from outside the Library.

2020 graduates

All 2020 UCL graduates are eligible to apply for 12 months’ free borrowing membership provided that they register by 31 July 2021. This will allow access to the Click and Collect Service but you will be unable to book study spaces or access UCL electronic resources from outside the Library.

Existing registered alumni borrowers

All alumni registered borrowers who have had their membership disrupted over the last year can apply for a 6-month extension upon request. This will allow continued access to the Click and Collect Service but you will be unable to book study spaces or access UCL electronic resources from outside the Library.

All other alumni

All other ex-students of UCL are entitled to re-join the Library for borrowing membership only.  A borrowing ticket costs £50 per year and allows access to the Click and Collect Service but you will be unable to book study spaces or access UCL electronic resources from outside the Library.

Current reference alumni wishing to use the Click and Collect Service will need to upgrade to alumni borrowing membership.

Reference only

The Library is temporarily unavailable for reference only access so we are unable to accept applications for Alumni reference tickets or to allow access to those currently with this level of membership at this time. 

Please note, we are hoping to restore bookable Explore Access Points as a service to all alumni soon so our membership policy will be kept under review as services develop, and updates will be provided accordingly.

To apply

To apply for membership, applicants must complete the online registration form and attach:

  1. A passport style photo (colour, facing camera).
  2. A photo/scan of proof of home address (for instance, a valid driving license or recent utility bill).
  3. One of the following:
    1. A photo/scan of expired UCL student ID card.
    2. A photo/scan of UCL Alumni Benefits card.
    3. A photo/scan of UCL degree certificate.
    4. A photo/scan of official UCL degree results transcript.

Apply now »

Members of University of London colleges
Members of other UK and Irish universities

The SCONUL Access scheme is currently suspended until further notice.

In line with this current policy, and until further notice, we are unable to provide access to the UCL Library for either current or new applicants via this scheme.

Students and staff from overseas universities

The Library is not available for reference only access at present so we are unable to accept applications from overseas staff, postgraduate or undergraduate students until further notice.

M25 employees and research postgraduates

Members of staff and research postgraduates from the following M25 Institutions can borrow up to 5 books using the Click and Collect Service but they will be unable to book study spaces:

  • British Library
  • British Museum
  • Horniman Museum
  • Imperial War Museum
  • Institute of Development Studies
  • Natural History Museum
  • Royal Botanic Gardens, Kew
  • Royal Society of Chemistry
  • Science Museum
  • Victoria and Albert Museum
  • The Wiener Library Institute of Contemporary History
  • Wellcome Library

To apply

To apply for membership, academic staff and research level postgraduate applicants must complete the online registration form and attach:

  1. A passport style photo (colour, facing camera).
  2. A photo/scan of your home institution ID card.
  3. A photo/scan of proof of home address (for instance, a valid driving license or recent utility bill).

Apply now »

Learned Society members

UCL-affiliated Learned Societies

The following Societies have deposited their collections at UCL and their members are entitled to join the Library and borrow books via the Click and Collect Service but are not entitled to book study spaces.

Change to reference only access

The Library is not available for reference only access at present so we are unable to accept applications from members of the following Societies who would normally be entitled to reading tickets:

However, Royal Statistical Society members have the option of paying a £50 annual fee for a borrowing ticket, which will allow them access to the Click and Collect Service but not to study space booking.

Finding societies' collections

Further information is available on where in the library the Societies' collections are kept.

To apply

To apply for membership, academic staff and research level postgraduate applicants must complete the online registration form and attach:

  1. A passport style photo (colour, facing camera).
  2. A photo/scan of learned society membership card, or copy of correspondence confirming current membership.
  3. A photo/scan of proof of home address (for instance, a valid driving license or recent utility bill).

Apply now »

All other users

Currently unable to accept applications

The Library is not available for reference only access at present so we are unable to accept applications from all other users until further notice.

This includes:

  • Commercial users
  • Private researchers and members of the public
  • Prospective UCL students and A-level students

Apply now » 


UCL users

UCL users to not need to apply for library membership.

Degree level students and full contract staff (including honorary staff)

Degree level students and "full contract" staff (including Honorary Staff) are eligible to use and borrow books from the various Library sites but must:

  • Be properly registered with the appropriate central body (eg. Registry for students, UCL HR for staff)
  • Have obtained a valid UCL ID card from UCL Security Services
  • Bring their valid UCL ID each time they visit

Registration for such UCL students and staff is completed automatically, without the need for a specific library registration visit. An appropriate record is loaded into Library Services computer systems from the relevant central body. UCL ID cards come complete with a library barcode on the reverse and this is again loaded into the record the night after the card is collected, meaning no separate library registration is required.

Writing-up and re-sitting students 

If a student requires access to the Library beyond the expiry date of their current student record an extension request should be made via their Department. Their Department will contact the Faculty Office who can then in turn, liaise with UCL Student Records to agree an extension date. Once in place, a new card can be collected from Access Systems. No separate Library registration is required.

Interrupting students 

Interrupting students retain remote access to electronic resources during their period of interruption. However their current student status is suspended, as is their student ID card.

Visitors to UCL departments

Access to UCL Library Services can be arranged for most visitors to UCL academic departments. Such visitors should be appropriately recorded on the UCL Services System by the relevant departmental staff member, who will allocate the appropriate title and duration to the visitor. Registration via the Services System also allows Departmental Administrators to request the required UCL ID cards, plus any additional services (such as computer access, telephone access etc) at the same time as arranging library access.

Once a registration is made, an appropriate record is loaded into the Library Services computer systems from the Services System. UCL Visitor ID cards come complete with a library barcode on the reverse and this is again loaded into the record the night after the card is collected, meaning no separate library registration is required. Visitors can collect their ID card from Access Systems once the Services System request has been processed.

People with Departmental Visitor status are granted reference only access to the UCL Library collections as part of their services system registration. Deparmental Services System users can request request borrowing access for the visitor and options to request borrowing access become available from the "request services" menu, where appropriate. Such requests are transmitted to the Library Membership Services staff for confirmation. Please note that, in some circumstances, a charge is payable for borrowing access.

For further details for the applicant, please contact the Departmental Personal Administrator at the Department you are visiting.

For further details for Departmental Administration staff, please see The UCL Services System.

Short-course, continuing education and summer school students

Students on UCL-run short courses, continuing education course or summer schools are also eligible for entry onto the UCL Services System in the same manner as departmental visitors. Such students should be appropriately recorded on the UCL Services System by the relevant departmental staff member, who will allocate the appropriate title and duration to the visitor. Registration via the Services System also allows Departmental Administrators to request the required UCL ID cards, plus any additional services (such as computer access, telephone access etc) at the same time as arranging library access.

Once a registration is made, an appropriate record is loaded into the Library Services computer systems from the Services System. UCL Visitor ID cards come complete with a library barcode on the reverse and this is again loaded into the record the night after the card is collected, meaning no separate library registration is required.

Short course, continuing education and summer school students registered through the Services System are granted reference only access to the UCL Library collections as part of their services system registration. Departmental Services System users can request borrowing access for these students and options to request borrowing access become available from the "request services" menu, where appropriate. Such requests are transmitted to the Library Membership Services staff for confirmation. Please note that, in some circumstances, a charge is payable for borrowing access. Please see the Services System web pages for further details.

For further details for the applicant, please contact the Departmental Personal Administrator at the Department you are visiting.